City Council

City of Cocoa Council - 03/17/20

Date
2020-03-17
Status
Draft minutes and machine transcript available
YouTube
watch on YouTube ↗
Built from draft minutes printed in an agenda packet — no AI-written text Briefing final

The City's record

What the City's record shows

Draft minutes printed in the City's agenda packet of 2020-04-22; approved as written by the City Council on 2020-04-22 according to the City's minutes. The City has not posted the approved minutes as a separate file. The approving motion, “to 7 approve the Minutes for the Special meeting of March 17, 2020 as written and the Regular meeting of March 25, 2020 with amendments”, is in the City's minutes (1184_CC_Reg_Minutes_04_22_2020.pdf, p. 3).

Built only from this meeting's draft minutes (1183_CC_Reg_Packet_04_22_2020.pdf). Page numbers are the minutes' own. Discussion is in the minutes' text; it is not summarised here.

Attendance (the roll call)

  • Listed present when the roll was taken: Jake Williams Jr., Alex Goins (printed “James Goins”), Don Boisvert, Lorraine Koss, Brenda Warner
  • (Checked against the ballots and the printed roll lines.)
  • Absences: no absence line could be read from the minutes' text, so none is stated here; the first page of the minutes is the record.
  • Also listed as present (staff and other roles): Anthony A. Garganese (City Attorney), John Titkanich Jr (City Manager), Matthew Fuhrer (Assistant City Manager), Monica Arsenault (Assistant City Clerk), Tammy Gemmati (Administrative Services Director), Jack Walsh (Utilities Director), Nancy Bunt (Community Services Director), Michael Cantaloupe (Chief of Police), Jonathan Lamm (Fire Chief), Bryant Smith (Public Works Director), Rebecca Bowman (Finance Director), Leshawn Hinton (Helpdesk Support Tech), Dodie Selig (Planning and Zoning Manager)
  • Named on at least one ballot later in the meeting: Alex Goins, Brenda Warner, Don Boisvert, Jake Williams Jr., Lorraine Koss (participation, which can differ from the roll: arrivals and departures are in the minutes' text)

Adopted actions (4)

  • to approve the cancellations of mass gatherings following CDC recommended guidelines and all city facilit ies to refund any deposits and monies paid by individuals for private events unless they choose to postpone (moved by Brenda Warner, seconded by Lorraine Koss); CARRIED 5-0; ayes: Jake Williams Jr., Alex Goins, Don Boisvert, Lorraine Koss, Brenda Warner; nays: none — the draft minutes p. 3
  • to accept the termination agreement, to appoint Matt Fuhrer the Interim City Manager, to direct the City Attorney to work on an agreement with Mr. Fuhrer to bring back to Council for their approval and to direct HR to bring back information to Council that they will need in order to move forw ard with … (moved by Brenda Warner, seconded by Don Boisvert); CARRIED 5-0; ayes: Jake Williams Jr., Alex Goins, Don Boisvert, Lorraine Koss, Brenda Warner; nays: none — the draft minutes p. 6
  • to approve a budget amendment to take money out of fund balance to provide funding for the City Manager’s payout (moved by Don Boisvert, seconded by Alex Goins); CARRIED 5-0; ayes: Jake Williams Jr., Alex Goins, Don Boisvert, Lorraine Koss, Brenda Warner; nays: none — the draft minutes p. 7
  • to adjourn the Special meeting of March 17, 2020 (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Jake Williams Jr., Alex Goins, Don Boisvert, Lorraine Koss, Brenda Warner; nays: none — the draft minutes p. 7

Draft minutes, as printed in a later agenda packet

Draft minutes printed in the City's agenda packet of 2020-04-22; approved as written by the City Council on 2020-04-22 according to the City's minutes. The City has not posted the approved minutes as a separate file.

Source: 1183_CC_Reg_Packet_04_22_2020.pdf, the agenda packet of the 2020-04-22 meeting; lines 455–717 of the City's text of that file. The draft's header prints Wednesday for 2020-03-17, which was a Tuesday. The packet's own page footers are left out below.

Read the draft minutes
Minutes 
City of Cocoa 
Special Meeting of The City Council 
March 17, 2020 
 
A Special City Council Meeting was held on Wednesday, March 17, 2020, in Cocoa City 
Hall, in City Council Chambers, located at 65 Stone Street, in Cocoa, Florida, 32922, as 
publicly noticed. 
I.Opening Matters: 
Mayor Williams called the meeting to order at 4:05 p.m. 
 
Chief Lamm provided the invocation and Councilmember Koss led the assembly 
in the Pledge of Allegiance to the Flag of the United States of America. 
 
 The City Clerk took the roll. 
 
 PRESENT:  Jake Williams, Jr.  Mayor 
    James Goins   Deputy Mayor  
    Don Boisvert   Councilmember   
    Lorraine Koss  Councilmember  
    Brenda Warner  Councilmember 
    Anthony Garganese  City Attorney 
    John A. Titkanich, Jr. City Manager  
    Matt Fuhrer   Assistant City Manager 
    Monica Arsenault  Assistant City Clerk 
 
 OTHER STAFF MEMBERS PRESENT: 
 
Tammy Gemmati, Administrative Services Director; Jack Walsh, Utilities Director; 
Nancy Bunt, Community Services Director; Michael Cantaloupe, Chief of Police; 
Jonathan Lamm, Fire Chief; Bryant Smith, Public Works Director; Rebecca 
Bowman, Finance Director; Samantha Senger, Assistant to the City Manager/PR 
Specialist; Leshawn Hinton, Helpdesk Support Tech; and Dodie Selig, Planning 
and Zoning Manager. 
II.  Meeting Topics 
1. Coronavirus Discussion 

03-17-2020  Special City Council Meeting 
Page | 2  
 
City Manager Titkanich provided an update  regarding COVID-19 and shared that 
on Saturday, March 14, 2020 Brevard County issued a State of Emergency which 
they have indicated covers both corporated and unincorporated areas of the 
County. Word was also received prior to this meeting that Florida Department of 
Emergency Management (DEM)  announced that an event number ha s been 
assigned which will be used for the purposes of processing items through FEMA.  
He noted that the top priority is the health and safety of the City’s employees and 
its citizens. The City has set  up sanitation stations and is working to keeping 
services available.  
City Manager Titkanich  provided stats on Florida’s Coronavirus, and pointed out 
that there is one presumptive positive case in Florida. He added that i f anyone 
experiences the symptoms of respiratory illness they should use telehealth or 
contact their physician. Furthermore, based on the phone screening, you may be 
advised to call the Florida Department of Health  for purposes of testing . City 
Manager Titkanich shared that Brevard County Department of Health’s number is 
[phone removed] or United Way can be reached at 2-1-1 which connects to the EOC.  
Additionally, the IT Department is continuing to test telecommuting for employees. 
Staff has established a plan for leave of absences which is subject to change. For 
individual COVID-19 cases, employees will use accrued sick leave first, then their 
city day, followed by vacation time. The city will advance employees who do not 
have the time two weeks or ten days, a maximum of eighty hours. Requests for 
telecommuting work are being reviewed on a case by case basis. City Manager 
Titkanich noted that by the e nd of today or tomorrow further information will be 
distributed to directors.  
He pointed out  that in order to further protect staff and citizens employees have 
been asked to take responsibility for their own trash so custodial staff can reduce 
the amount of time spent in a city facility and spend more time sanitizing high traffic 
areas. Certain c ity facilities will allow limited access to the public and staff will 
coordinate with delivery vendors. City Manager Titkanich explained that v irtual 
meetings are being encouraged,  specifically with the City’s consultants. IT is 
encouraging the use of Microsoft Office 360.  
He pointed out that t ravel has been cancelled through May 13 th by the City 
Manager for staff  and council but t his could also change. Per the CDC, it is 
recommended that mass gatherings of fifty or more people be cancelled as well as 
gatherings of ten  or more for people sixty-five or older or those with under-lying 
health issues.  

03-17-2020  Special City Council Meeting 
Page | 3  
 
City Manager Titkanich mentioned a list of events that have either been cancelled 
or postponed due to the Coronavirus. He explained that staff is seeking approval 
to refund deposit fees for private events booked through city facilities.  
* MOTION by Councilmember Warner; Seconded by Councilmember Koss, to 
approve the cancellations of mass gatherings following CDC recommended 
guidelines and all city facilit ies to refund any deposits and monies paid by 
individuals for private events unless they choose to postpone.    
 
AYES: Williams, Goins, Boisvert, Koss, Warner 
THE MOTION CARRIED UNANIMOUSLY (5-0) 
Staci Hawkins-Smith, Cocoa Village Playhouse, shared she had been in touch with 
City Manager Titkanich before the weekend. The situation we are in is a worldwide 
disaster and she sent a detailed report to City Manager Titkanich with the 
precautions they are taking at the Playhouse.  
She mentioned that this is something they have never experienced before and she 
wants the council to understand that if they do move forward with these 
cancellations the Playhouse may come back to ask council for financial assistance. 
She explained that the Playhouse  relies solely on ticket sales to support their 
organization. Their board has not made any formal decision s as to what will be 
brought before council as they are following what the city recommends as they are 
a city owned building.  
Should they have to stop prod uction, they will need to seek permission from the 
royalty houses to postpone and move their entire season. She added that t hey 
could continue rehearsals to prepare not knowing what the dates will be. They are 
not putting this above wellness she just wants  the Council to be aware that they 
may need financial assistance. She shared stats on the amount of money made 
monthly by the Playhouse.  
City Manager Titkanich  discussed nonessential public meetings. He pointed out 
that some cities, such as Bonita Springs, are broadcasting live and they have an 
email address where citizens can email questions for the Council to address at the 
meeting. He noted that he is  seeking direction from the Council on cancelling 
meetings such as townhalls, board meetings, etc.  
Councilmember Warner noted that she feels  Planning and Zoning  and Board of 
Adjustment could still be held as long as CDC guidelines were followed as she 
would hate for someone to have to wait months for the boards to meet in order to 

03-17-2020  Special City Council Meeting 
Page | 4  
 
have an agreement a pproved if they are waiting on a project. This could be 
reviewed on a case by case basis.  
Mayor Williams pointed out that he doesn’t want to risk the liability.  
Councilmember Koss thought virtual meetings might be a good option to consider.  
City Attorney Garganese explained that there have been talks with the governor to 
soften the Sunshine Law to hold teleconferences, however under Attorney 
General’s law a physical quorum must be present to conduct a meeting. He 
explained that while some board members and interested parties may attend, there 
are others who may have a vested interest in an item as well but may be 
quarantined with no way to participate. They are waiting to see what direction is 
given in regard to the softening of the Sunshine Law.  
Assistant City Manager Fuhrer  added that staff will continue looking into virtual 
meetings. 
Councilmember Koss noted the importance of social distancing and doing your 
part to curve the Coronavirus. She feels we should cancel the council meeting on 
March 25 th to send a message to everyone about the importance of social 
distancing and then re-evaluate the situation after that.  
Cocoa Beach has put measures in place to follow social distancing guidelines such 
as only allowing thirty-five people in chambers at a time, six feet apart, or allowing 
the public to watch from outside, or even allowing staff members who do not have 
items to either go home or monitor the meeting from their office.  
City Manager Titkanich shared that b ars and nightclubs are to close today 
beginning at 5pm and close for the next thirty days. It has been recommended that 
restaurants only utilize fifty percent of their seating capacity in dining areas, with 
tables six feet apart. They are also encouraged to provide  take-out and delivery 
services.  
City Manager Titkanich pointed out that the City is implementing a non-shut off 
policy for utility services. 
Councilmember Koss asked if the City  has the power to stop evictions.  In 
response, City Manager Titkanich stated that the City does not have that power. 
Additionally, Councilmember Koss a sked about five minute parking zones for 
takeout restaurants. In response, City Manager Titkanich stated that staff is looking 
into it.  

03-17-2020  Special City Council Meeting 
Page | 5  
 
City Manager Titkanich mentioned that IT has ordered additional chrome books for 
telecommuting.  
Councilmember Warner inquired about non-payment and suspension of late fees 
for water customers. She asked if the City will be implementing  this immediately 
for customers within the city first and then speaking with other cities we service to 
see how they want to handle it? In response, Ms. Bowman explained that staff is 
waiting to move forward until they are able to talk to other cities because when this 
is done it would need to be all encompassing as there is no ability to distinguish 
inside/outside residents.  
Councilmember Warner clarified that there is a c onsensus to cancel public 
meetings such as committee and board meetings for the next two weeks but to 
leave the March 25th Council meeting on the calendar for now. Additionally, in two 
weeks staff will re -evaluate the virus situation before deciding whether or not 
additional meetings need to be cancelled. 
* Consensus to cancel public meetings such as committee and board 
meetings for the next two weeks but to leave the March 25th Council meeting 
on the calendar for now.   
 
Mayor Williams asked about quarantine shelters for the homeless. In response, 
City Manager TItkanich  noted that Chief Lamm  can raise that issue at the EOC 
meeting tomorrow at 1pm. 
Deputy Mayor Goins asked if the water in the sanitizing stations is recycled water. 
In response, Mr. Smith explained that it is not and there are two tanks.  
Deputy Mayor Goins stated several schools in Brevard are giving out food durin g 
the school closures to those who need it. Emma Jewel is giving food out to the 
community and asked if the City could assist them with food. He explained that 
they put out a request for reimbursement but haven’t heard anything back yet . If 
they are denied they will not be reimbursed and they are providing both breakfast 
and lunch which can be costly.  
Councilmember Warner  elaborated further and pointed out  that Cambridge 
Elementary will actually be the location where the food will be distributed. They are 
also looking for volunteers to deliver food as some families don’t have a form of 
transportation. A SCAT bus run may also be an option.  
Mayor Williams shared that he had received some information from Mr. Cole prior 
to the meeting. He stated that in an effort to support our scholars, Emma Jewel will 
be offering hot lunches daily from 11am-1pm starting Monday, March 23rd through 

03-17-2020  Special City Council Meeting 
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Friday March 27th. In order to maximize social distancing, meals will be delivered 
to the vehicles that pull through the car loop.  
Dave Brubaker, Brevard Sharing Center, is serving to -go meals. Extra meals will 
be given to families with children. Over one hundred fifty meals were given today 
and they will keep their doors open while following CDC recommendations.  
2.  Transition of City Manager 
City Manager Titkanich pointed out that the City has been very busy, as we are in 
the process of  recruiting a police chief,  COVID-19 is going on, there are plan 
reviews and projects moving forward , and the beginning of budget workshop  
season approaching. Council has been provided a mutual agreement where City 
Manager Titkanich would forgo the ninety-day process.  
City Attorney Garganese explained that this is a mutual separation agreement and 
the Council would terminate City Manager Titkanich’s agreement effective today.  
City Manager Titkanich explained he understands the need for a quick and smooth 
transition and is not opposed to the agreement. He has enjoyed working with the 
Council and staff. His recommendation is for Council to ap prove the agreement 
and appoint Assistant City Manager Fuhrer  the Interim City Manager. Executive 
search quotes have been provided by Ms. Gemmati to help with the search of a 
new city manager.  
City Attorney Garganese added that this is a standard agreement that has been 
used in the past.  
Deputy Mayor Goins asked for clarification in regard to paragraph eight.  
* MOTION by Councilmember Warner; Seconded by Councilmember Boisvert, 
to accept the termination agreement, to appoint Matt Fuhrer the Interim City 
Manager, to direct the City Attorney to work on an agreement with Mr. Fuhrer 
to bring back to Council for their approval   and to direct HR to bring back 
information to Council that they will need in order to move forw ard with the 
selection of a new City Manager.  
 
AYES: Williams, Goins, Boisvert, Koss, Warner 
THE MOTION CARRIED UNANIMOUSLY (5-0) 
Interim City Manager Fuhrer pointed out that there is a seven -day revocation 
period and three days after that the City needs to complete the pay out in 
accordance with Section 6 which may not be enough time to process the funds . 

03-17-2020  Special City Council Meeting 
Page | 7  
 
Authorization is needed by Council for staff to complete this. He added that t his 
information will be provided to Council.  
Ms. Gemmati mentioned that she spoke with an executive sea rch firm today who 
advised that the Coronavirus may impact the ability to get the ball moving. 
* MOTION by Councilmember Boisvert; Seconded by Deputy Mayor Goins, to 
approve a budget amendment to take money out of fund balance to provide 
funding for the City Manager’s payout.  
 
AYES: Williams, Goins, Boisvert, Koss, Warner 
 THE MOTION CARRIED UNANIMOUSLY (5-0)  
IV.  Adjournment: 
 
* MOTION by Councilmember Boisvert; Seconded by Councilmember Warner, 
to adjourn the Special meeting of March 17, 2020.    
 
AYES: Williams, Goins, Boisvert, Koss, Warner 
 THE MOTION CARRIED UNANIMOUSLY (5-0) 
The meeting adjourned at 5:20 p.m. 
 
 
       __________________________ 
        Jake Williams, Jr., Mayor 
ATTEST: 
 
 
___________________________ 
Carie Shealy, MMC, City Clerk 
(Transcribed by M. Arsenault, Asst. City Clerk) 

Agenda (the City's wording)

No agenda for this meeting was found in the City records this site holds. That does not mean the City published none.


Transcript Partial transcript

Machine transcription of the meeting recording. The words are the recognizer's, except where a passage is marked as corrected or machine re-recognized; most have not been checked against the audio, so words, numbers and names can be misheard. It describes what was said. It cannot establish who voted how, an amount or an outcome — the City's minutes do that (above). A time links to its passage, and “Copy link” copies that link. “▶ Play” opens the recording at that moment, on YouTube; on this page it moves the player above the transcript.

Speakers were separated by voice. A plain name rests on evidence tied to that voice; “provisional” is a name from an earlier text-only pass and is not verified; “Speaker N” is an unidentified voice.

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Okay.
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I have a dry
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Thank you.
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Okay.
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At
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this time, I'm going
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to
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go ahead and call the order of this special city council meeting. The date is March 17th, 2020. Time is 4 or 5 p.m. Location is 65 Stone Street. If I can have Chief, if you can do our
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If I can please have everyone stand.
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Thank you. Thank
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you. Thank
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you for the opportunity to come together as men and women, Lord, when it concerns the city's business.
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We
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pray for
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the
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families. We
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pray for those individuals. We ask, Lord, that
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to make decisions to help protect our community, and most of all, Lord, our community. Thank you. Keep us safe.
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‸ Amen.
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I pledge allegiance
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to
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my act of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
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Roll call.
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Mayor Williams.
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Deputy Mayor Goins.
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Here.
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Thank you.
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Thank you, ma'am. Okay, we can move on to ‸ our second meeting topic, which is going to be the first one, which is a coronavirus discussion.
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Mr. City Manager. Yes, Mr. Mayor, members of council. As you know, at the last city council meeting you adopted a resolution providing some flexibility as it relates to the procurement policies for ‸ purposes of acquiring specific items that might be necessary and further into protecting ‸ the health and safety of our employees as well as the members of the public who interact in public areas ‸ of our public facilities. Just want to be able to give you an update and absent a declaration of by this council of local state emergency, ‸ which I should add on
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And they indicate that it covers both unincorporated and incorporated areas. And we did receive word just prior to this meeting that there has been a
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processing items through FEMA. And we're currently, you know, staff and our federal lobbyists, you ‸ saw the update last night,
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in Washington ‸ in terms of the the bill to provide some relief in the as a result of this current, you know, situation. So again, the city's top priority is to protect the health and safety of the employees to ensure that we can continue to operate and provide services to our citizens. We've done a number of measures as if anybody's walked in, you've seen the wash stations on each side. We've also established six foot boxes for customers to stand in line and have requested that they maintain for the purpose of social distancing and to be kind of out of that range for the cone for the coughs and sneezes.
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The form says 7 p.m.
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last night, but it's actually 2 p.m. of today.
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19 non Florida residents. And there's one Brevard County case that's a presumptive positive that's reported. There's been six Florida deaths. There's been 942 negative test results and 872 are pending. And there's about 558 Florida residents currently, you know, being monitored. If any member of the public, you know, experiences the symptoms in terms of a respiratory illness, you know, as respiratory issues, the cough, fever, they need to. And the shortness of breath, they need to contact their primary care physician.
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use tele health if you have that, you know, through your insurance company. And then they based on that, you know, phone screening, they may direct you to contact the Department of Health for the purposes of testing and the phone number for the Brevard County Department of Health is 321-454-7101.
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And so with that, you we've provided you some information, you know, in terms of the criteria for the testing. That's pretty available just generally across the board to the public, but just want to update you on where we are staffing wise and what the city has been
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to evaluate our
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personnel
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policies related to appliances
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to implement telecommuting options when they go over a couple of that.
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We have established, you know, for leave
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subject to change based on the federal legislation that ultimately gets passed. Because if you read the House version and you know the Senate version ‸ there's ‸ some differences so we don't know where that's going at this point. But we want to have some policies in place prior to and we think they're in alignment, but they may change. But
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the follow the departmental procedures for to request time off for work or for using sick leave. In terms of leave usage related to COVID-19 we did establish a rank order an employee must use their
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accrued
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sick leave first. They're available city or wellness day. Accrued any accrued compensatory time and then accrued vacation. And for those individuals or employees as a result of this public health emergency that do not have, you know, accrued time. The city will advance the employee up to two weeks, which is 10 days work days, but ‸ total of 14 days in essence.
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time and then that advanced vacation or sick leave would be repaid through
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once the employee returns to work.
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per month, eight hours a
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or something like that per month for for vacation. Again, I did mention telecommuting request for telecommuting work is being evaluated on case by case basis. The
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policy is
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being, you know, is ‸ under ‸ final review as well as the approval of a telework form for the departments to fill out for the purposes of the city administration to evaluate to ensure that everybody. It's necessary at that moment, ‸ you know,
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there
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might be certain instances where the telecommute gets kicked in because maybe an area is affected, but the
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area is
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not affected and it's not necessary for.
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essential because the public expects, you know, and that the city is going to be there to continue its operations.
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I would I would suspect that would be done if not by the. If not by the end of today probably ‸ tomorrow and that will be issued,
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In terms of precautionary measures, I mentioned a couple of them in terms of trying to focus on those high traffic public areas in terms of. I mentioned previously that you know working with our facility staff public works director and the custodial staff in terms of employees are responsible for their own trash. And at least you know delivering it to a central location that would then enable the custodial personnel to. Reduce the amount of time they spend in a city facility and they could focus more time on you know sanitizing and cleaning, you know, the high public traffic areas. The department departments are continuing to develop
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It's
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this
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is unlike a hurricane you kind of know what I hate saying it is you know what to expect in terms of the potential. This is an evolving and I think there's not a local government that's not going through, you know, asking itself and running various scenarios whether
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it be
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related to payroll and how we're going to keep the. The city operational in the event of an area being affected, you know, is it the second floor ‸ city hall is it utilities administration is it fire station one so there's just so many different scenarios that are being. You know evaluated it's something that is that's why it's an ongoing process and staff has been meeting fairly regularly. Certain facilities we are limiting access to such as utilities administration fleet public works and our treatment plants. And so there'll
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we've kind of
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discussed
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you know, like for utilities. They get 10 to 20 deliveries a day,
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you know, ‸ we would like to lock the compound
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and
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do that
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So I don't think we're at a point where the ‸ city needs to post somebody out
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hire
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additional security personnel to post somebody out there to prevent anybody from coming in, but obviously working with
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the
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delivery. folks to ensure that you know prior to the after the truck they take a time to hit a wash station to minimize, you know, potential issues in terms of external meetings such as me with consultants and things of that nature we they're being directed to go virtual. You know, whether it be through go to meeting Skype and or teleconferences internal meetings, you know, be limited as warranted and then it is working on virtual
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and that go extend all the way to I think May 11th and May 13th it happens to co it's two days after this council, two days after that date council meets
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and evaluate the operational necessity of maybe canceling further travel beyond May 13th we again there's a moratorium regardless on work-related airline travel for employees in any travel to areas where identified and known COVID cases have been reported is prohibited. ‸ based on operational needs and public health concerns
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you know, say
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has been able to secure some of the items that we've requested through the EOC and about
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to
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the state and maybe we have to go pick them up and public works. You know, we would evaluate that, you know in terms of to try to minimize exposure mass gatherings and public meetings the CDC I think a lot of people have heard they are recommending to cancel a mass gathering and they define a mass gathering. They have now defined it as 50 people or greater. Do you cancel those any events or you know involving 50 people or greater. And then they further define it 10 people or greater for a person 65 years of age or older or individuals with chronic health conditions. The cancellations are recommended to you know for eight weeks which would
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mentioned the next regular meeting council would be the May 13th the list of events that that is canceled or postponed it's a separate memo that I provide you from Samantha you know you've got uh I know uh yeah Dr. Hawkins is here with uh
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there's a play into the woods uh the YMCA breakfast already ‸ has been postponed. The spring break family picnic related to the the census has been canceled but more so possibly postponed Friday Fest has been canceled duck race and car show the duck race race is going to be held digitally or online virtually and the car show is be is canceled.
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you have a VIP run that's postponed uh there is another I think it's a one day showing of uh
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trash bash postponed.
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one meeting Citizens Academy then graduation. and Those have been postponed. The Keeper of
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Beautiful plant sale postponed. Friday Fest canceled uh from um the ‸ 24th of May. uh There is a a musical at the Cocoa Village Playhouse. um the The American Cancer Society
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has been postponed.
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These are the the the public special events. Our staff has actually been working with the contacting all of our private events uh consistent with the county and in the CDC recommendation. uh Private events involving city facilities are recommended ‸ be canceled consistent with the CDC recommendations and as in and as they may be revised. So City Council is I mean City staff is recommending City Council authorized full refunds deposit and and fees for those that
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And at this point. uh We I think this is a policy decision for Council and authorizing that so we would be seeking you know uh permission to. uh Cancel all these events consistent with ‸ CDC recommend recommendations and
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for those that cancel private events and do not postpone them. So. That would be the first course of action requesting Council to. So
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what you need then is a a motion such as. um Motion to approve uh canceling mass gatherings following CDC recommended guidelines in all city facilities and to refund all deposits and monies paid by um individuals for those events. For
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private events. ‸ Unless they postpone.
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Yeah okay.
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‸ Which includes the playhouse as well.
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It does affect the playhouse as a city facility and uh it's there. uh There are and
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is available to speak but the the numbers are pretty high that they have attending. So it's something that's
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based
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on the CDC recommendation staff is is recommending the cancellation and
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Okay.
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Well this time i I don't think it'd be an issue with anyone up here but
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because I know she turned in a card and I know we're not doing that but
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um
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uh before the weekend and uh almost on um every other day basis right now. This situation that we're in, of course, is a worldwide um disaster. And I sent a very detailed report uh to
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about last weekend and the precautions that we took. uh
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and
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um right now, this is something that
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is that if we do, in fact, uh stop our productions, and this, and first of all,
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and ‸ We are simply saying that if we do move forward with what is recommended by the CDC, we do.
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to help get us through this time, because we are completely, as you know, dependent on ticket sales. And this past weekend, of the course of four productions, we
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had
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1229 total people that was spread out anywhere from 350 to 230 in audiences. i've sent um um
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is coming this weekend if we should move forward. And our board has not made any kind of formal decision um as to what we bring to you because we're following you um with what your recommendations are as a city-owned building. um The non-profit organization
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is simply coming to you saying that should we have to stop our production, what happens is we will have to seek permission um from the royalty houses to actually postpone and move the entire season. And we've already um postponed our children's rehearsals we could continue uh ‸ rehearsals preparing for the next shows, not knowing exactly
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what
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dates ‸ but how this translates to money full staffing for uh one month at the theater at the breakdown that it equals
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isn't that amazing that this tiny theater um supports that many people.
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We stand behind whatever your decision is. That's the main thing we want you ‸ We just want you to know that we may be coming back asking for financial help during this time until we can get back up on our feet and continue to run the theater accordingly um Now, that's full staffing.
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for one month last weekend we refunded
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in refunds People were very gracious
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saying that they would simply like to have a gift certificate uh... for the future shows which is so gracious because they know
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[00:23:14] ▶ Play Speaker 7
on ticket sales So this is the state of the operation. We are not by any means saying that um money is more important than wellness. absolutely not We are simply making sure that you all understand and what we are facing and what our entire country is facing
[00:23:35] ▶ Play Speaker 7 · Unclear audio
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[00:23:37] ▶ Play Speaker 7
by means and we're just waiting for your direction and what direction
[00:23:44] ▶ Play No voice detected
we should go
[00:23:45] ▶ Play Speaker 1
thank you ma'am thank you And I could add that due to the severity of this and uh... you know, I just, um and uh and with the recommendation from the CDC, I know I would have to support that because I wouldn't want to take any chances
[00:24:02] ▶ Play Speaker 1 · Unclear audio
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[00:24:03] ▶ Play Speaker 1
myself personally so
[00:24:04] ▶ Play Speaker 5
exactly
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[00:24:06] ▶ Play Speaker 1 + overlapping voice
I
[00:24:07] ▶ Play Speaker 5 + overlapping voice · overlapping voices
made a motion, but
[00:24:08] ▶ Play Speaker 1
oh did you
[00:24:09] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Yeah, that was a motion I made.
[00:24:10] ▶ Play Speaker 1 + overlapping voice · overlapping voices
oh I thought you were just getting some information
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Flag: numbers, amounts, negation or names differ between the machine readings; the recognizer flagged its own output · 00:24:14–00:24:15 · unresolved: the words are not shown (unclear audio); listen to the recording
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[unclear audio ▶]
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[00:24:15] ▶ Play Speaker 2 + overlapping voice · overlapping voices · Unclear audio
[unclear audio ▶]
[00:24:15] ▶ Play Speaker 2 + overlapping voice
i'll
[00:24:16] ▶ Play Attribution uncertain
second
[00:24:16] ▶ Play Speaker 2
it
[00:24:17] ▶ Play Speaker 1 + overlapping voice · overlapping voices
okay any other any more discussions? or? um
[00:24:21] ▶ Play Speaker 5 + overlapping voice
I do have a couple of questions before we vote if that's okay, Mr. Mayor. um yes I wanted to know from the fire and police chief um what extra precautions uh urls employees are taking. um i know
[00:24:35] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:24:40] ▶ Play Speaker 5 + overlapping voice
but
[00:24:40] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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Flag: a language review questioned the wording · 00:24:40–00:24:46 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:24:46] ▶ Play Speaker 5 + overlapping voice · overlapping voices
so are we taking any steps to make sure our officers are protected? ‸ Because we're kind of short to ‸ It's further
[00:24:53] ▶ Play Speaker 3 + overlapping voice
down on the,
[00:24:53] ▶ Play Speaker 3 + overlapping voice · overlapping voices · Unclear audio
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[00:24:56] ▶ Play Speaker 3 + overlapping voice
direction.
[00:24:57] ▶ Play Speaker 5
all right Do you want us to go ahead and vote on this and then we'll go on to the next item?
[00:25:02] ▶ Play Speaker 3 + overlapping voice · overlapping voices
That would be ideal council. Okay.
[00:25:04] ▶ Play Speaker 5
That works for me.
[00:25:05] ▶ Play Speaker 1
Okay. We got a motion from um Councilwoman Warner,
[00:25:08] ▶ Play Speaker 1 · Unclear audio
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Flag: a language review questioned the wording; numbers, amounts, negation or names differ between the machine readings · 00:25:08–00:25:10 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:25:10] ▶ Play Speaker 1
All in favor
[00:25:10] ▶ Play Speaker 3 + overlapping voice · overlapping voices
signify by saying aye. aye
[00:25:12] ▶ Play Speaker 1
Opposed? the passage unanimously.
[00:25:15] ▶ Play Speaker 3 + overlapping voice
Okay, Mr. Mayor, members of council on the next side I'm going to be discussing is
[00:25:19] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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Flag: a language review questioned the wording · 00:25:19–00:25:25 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:25:25] ▶ Play Speaker 3 + overlapping voice
uh There are some cities that are actually even canceling their city council meetings. um I did find that uh and I think this is I know people are waiting to see if there's uh can be some direction
[00:25:40] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:25:44] ▶ Play Speaker 3 + overlapping voice
from the governor and
[00:25:44] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:25:52] ▶ Play Speaker 3 + overlapping voice
council meetings live,
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[00:25:57] ▶ Play Speaker 3 + overlapping voice
and allowing and they have a city meetings at, I think it's at
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[00:26:04] ▶ Play Speaker 3 + overlapping voice · overlapping voices
So members of the public could email their questions in, they have a dedicated staff member to raise it on that item. uh It's just something I think, you know, while I saw it, it seemed pretty innovative. I think that the city attorney might want to have an opportunity to research and weigh in on that. So we're not recommending the canceling of any city council meetings yet, but be mind being mindful of, you know, the CDC recommendations, at least looking at the the boards, committees, any district, town hall, and the community events, you know, consistent with the um CDC guidelines. So that would be the next directed action, as well as requesting maybe the city attorney to evaluate the ability for alternative virtual forms of meetings, and the propriety or legal efficacy of doing such.
[00:26:50] ▶ Play Speaker 2
uh ‸ John, is...
[00:26:53] ▶ Play Speaker 1
um
[00:26:55] ▶ Play Speaker 2
‸ The motion we just passed, we kind of, what we said was we were going to follow the CDC guidelines. This
[00:27:06] ▶ Play Speaker 3 + overlapping voice
is related to public meetings in terms of like, of like, Co-Enforcement board Board, Board of Adjustment, Planning and Zoning Board, uh the ‸ police, you know, ‸ Community Relations Advisory Board, the State Sustainability Advisory Committee,
[00:27:20] ▶ Play Speaker 3 + overlapping voice · Machine re-recognized
those official ones of the redevelopment, Diamond Square redevelopment
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[00:27:23] ▶ Play Speaker 3 + overlapping voice · Unclear audio
[unclear audio ▶]
Flag: the machine readings disagree here · 00:27:23–00:27:24 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:27:24] ▶ Play Speaker 3 + overlapping voice · Machine re-recognized
they did not want to meet this past week out of health concerns. So these are the more formal official ones versus special events.
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[00:27:34] ▶ Play Speaker 5 · Machine re-recognized
well, the motion was for mass gatherings
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[00:27:37] ▶ Play Speaker 5 · Unclear audio
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[00:27:38] ▶ Play Speaker 5 · Unclear audio
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Flag: the recognizer flagged its own output; numbers, amounts, negation or names differ between the machine readings · 00:27:38–00:27:49 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:27:41] ▶ Play Attribution uncertain
united
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united
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united united
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[00:27:49] ▶ Play Speaker 5 + overlapping voice · overlapping voices
my motion ‸ had to do with city facilities. Yes, okay. Okay, and so
[00:27:55] ▶ Play Speaker 3 + overlapping voice · overlapping voices
this is more directed at, you know, the city council meetings. I mean, you could, there could be a number of options. You could limit the number of, you know,
[00:28:05] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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Flag: the recognizer flagged its own output · 00:28:05–00:28:06 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:28:06] ▶ Play Speaker 3 + overlapping voice
you could potentially limit the number of seats, spread them out.
[00:28:10] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:28:14] ▶ Play Speaker 3 + overlapping voice
in, you could limit the access.
[00:28:16] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:28:19] ▶ Play Attribution uncertain
I
[00:28:19] ▶ Play Speaker 3 + overlapping voice
mean, they're just, I think it's just something that staff needs to come back. To Council and
[00:28:23] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:28:24] ▶ Play Speaker 3 + overlapping voice · overlapping voices
to see what are, you know, because we obviously don't want to run afoul of the, you know, public meeting law and the sunshine, you know, meeting in the sunshine. ‸ My
[00:28:35] ▶ Play Speaker 5 + overlapping voice · overlapping voices
biggest question, John, would be what happens if we have somebody who, you know, is waiting On a decision by the planning and zoning board
[00:28:42] ▶ Play Speaker 5 + overlapping voice · Machine re-recognized
of
Flag: words were replaced by a machine repair · 00:28:42–00:28:42 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
[00:28:42] ▶ Play Speaker 5 + overlapping voice · overlapping voices
the board of adjustment. And, you know, I mean, those people are volunteers. We need to, I mean, I don't want somebody to have to wait on their development agreement or ‸ somebody to have to wait on in the middle of a project. for a month or two months before one of those boards meets. So I think we need to find a way to make those two vital boards meet, if nothing else.
[00:29:10] ▶ Play Speaker 1
But at ‸ the same time,
[00:29:12] ▶ Play Speaker 1 · Unclear audio
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Flag: a language review questioned the wording · 00:29:12–00:29:15 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:29:15] ▶ Play Speaker 1
So, I mean, it's, I get it, but I mean, ‸ sometimes you just got to make those, one of those tough decisions that need to be made. So,
[00:29:24] ▶ Play Speaker 5 + overlapping voice
well, we have enough space here in the council chambers. If we, you know, if they decided, and it's probably going to have to be a discussion with those board members, if they decided they wanted to meet,
[00:29:33] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:29:36] ▶ Play Speaker 5 + overlapping voice · overlapping voices
With the space that we have in here and still have an opportunity for staff to be here and participate. I mean,
[00:29:42] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:29:45] ▶ Play Speaker 5 + overlapping voice
room with the planning and zoning board or a board of adjustment. It's not like they have usually a full, you know, as long as it's not a controversial issue, we could probably manage it just fine. I just think maybe it's something we need to look at on a case by case basis ‸ and see what comes up. Because I mean, most of us don't know what's, you know, what somebody may be bringing forward.
[00:30:06] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:30:07] ▶ Play Speaker 5 + overlapping voice
may have a better idea, but I just don't want to be telling people, oh,
[00:30:12] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:30:14] ▶ Play Speaker 5 + overlapping voice · overlapping voices
next 60, 90 days or whatever, you know. But by the same token, I don't want to force our volunteers to come to a meeting if they don't want to.
[00:30:22] ▶ Play Speaker 3 + overlapping voice
Again, I don't disagree. It's my understanding it's being discussed in Tallahassee,
[00:30:26] ▶ Play Speaker 3 + overlapping voice · overlapping voices · Unclear audio
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[00:30:28] ▶ Play Speaker 3 + overlapping voice
any definitive guidance and maybe ‸ it's an opportunity for...
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[00:30:38] ▶ Play Speaker 5 + overlapping voice · overlapping voices
if you
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[00:30:38] ▶ Play Speaker 5 + overlapping voice · overlapping voices
mind,
[00:30:38] ▶ Play Speaker 1 + overlapping voice · overlapping voices
if you all can use your lights because... I apologize.
[00:30:41] ▶ Play Speaker 2
Yeah.
[00:30:41] ▶ Play Speaker 10
No, it's all right.
[00:30:42] ▶ Play Speaker 2 + overlapping voice · overlapping voices
No, mine was very...
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[00:30:50] ▶ Play Speaker 2 + overlapping voice · overlapping voices
video conferences.
[00:30:51] ▶ Play Attribution uncertain
I
[00:30:51] ▶ Play Speaker 2
mean, that is so easy to do and there's so many calls for doing out there. Yeah. And it's so commonplace amongst business.
[00:30:59] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Yeah. And
[00:30:59] ▶ Play Speaker 2 + overlapping voice · overlapping voices
I mean,
[00:31:00] ▶ Play Speaker 2 + overlapping voice · Unclear audio
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[00:31:03] ▶ Play Speaker 2 + overlapping voice
given the fact that what we see is if we can limit ‸ up contact for at least the next two weeks, we can really maybe not be in control of this thing, but certainly flatten the arch as they say.
[00:31:19] ▶ Play Speaker 4
Well, it's definitely a reasonable ask and it's a reasonable question. The problem...
[00:31:27] ▶ Play Attribution uncertain
Let
[00:31:27] ▶ Play Speaker 4
me back up. There's been some communications that I'm aware of with the governor's office to try to relax some of the Sunshine Law requirements in order to allow city councils to hold telephonic meetings. The ‸ legal issue is, under Attorney General opinions, you need to have a physical quorum of the ‸ body present in order to conduct the meeting. So that's ‸ an issue. ‸ You can't do it telephonically. Now, there are regulations that allow state agencies to do it, but of course, local governments don't have that luxury.
[00:32:04] ▶ Play Speaker 4 · Unclear audio
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[00:32:06] ▶ Play Speaker 4 · Unclear audio
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[00:32:09] ▶ Play Speaker 4
On land use matters, on public hearings or quasi-judicial matters where, you know, special interests are at stake, while board members may be able to attend and some members of the public may be able to attend, and there could be other individuals, interested parties, that have standing for the matter, but
[00:32:25] ▶ Play Speaker 4 · Unclear audio
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[00:32:31] ▶ Play Speaker 4
physically, and they have no other alternative way to attend, then they're arguably due process right to not being heard before final decision is being made by board. I mean, there's a whole host of issues. ‸ I'm totally uncharted territory. We're waiting, hopefully, that we get some guidance from the governor's office that relaxes some of the Sunshine Law public meeting requirements on local governments.
[00:32:59] ▶ Play Speaker 1
What's going on?
[00:33:00] ▶ Play Speaker 2
I was just going to say that... Well, that
[00:33:03] ▶ Play Speaker 2 · Machine re-recognized
now is
Flag: words were replaced by a machine repair · 00:33:03–00:33:04 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
[00:33:04] ▶ Play Speaker 2
standing, and I'm... It would be nice for that... to get that guidance and be able to address those cases case by case. But I would hope that city business overall could continue as long as the staff continues ‸ to be in good health, that our productivity doesn't go down drastically, because we have things we need to keep moving. Yeah. So...
[00:33:34] ▶ Play Speaker 1
And if there's something pressing, ‸ we can always call a special meeting, you know,
[00:33:39] ▶ Play Speaker 1 · Unclear audio
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[00:33:45] ▶ Play Speaker 1
whatever
[00:33:45] ▶ Play Speaker 1 · Unclear audio
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[00:33:47] ▶ Play Speaker 1
can be case by case whenever it comes up, so...
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[00:33:57] ▶ Play Speaker 3 + overlapping voice
this, and what I would ask you is, what do you want to do with the meeting that's proposed to come up on the 25th?
[00:34:05] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:34:09] ▶ Play Speaker 3 + overlapping voice
what is immediately pressing on that agenda? Maybe between now and then we'll have a better idea.
[00:34:13] ▶ Play Speaker 3 + overlapping voice · overlapping voices · Unclear audio
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[00:34:18] ▶ Play Speaker 1 + overlapping voice
As far as the ‸ Board and Committee meetings, I think we can go ahead and just counsel those for now, and if something's pressing, comes down the pipe, then we can, of course, call a special meeting. But as far as the council meeting, we'll just leave it for now until we get some more direction from the governor's.
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[00:34:38] ▶ Play Speaker 1 + overlapping voice
That's the way I feel.
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[00:34:41] ▶ Play Speaker 5
Yeah, I would just... I'd rather... You know, we don't know with everything else that's going on. We may have some really important decisions to make at next council meeting, and we may have nothing. So
[00:34:51] ▶ Play Speaker 11 + overlapping voice · overlapping voices
let's
[00:34:51] ▶ Play Speaker 5
just take it on a day-by-day basis. We know what our advertising requirements are, and we have great social media.
[00:34:57] ▶ Play Speaker 5 · Unclear audio
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[00:35:00] ▶ Play Speaker 5
So I'd say we just play it by ear for now.
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‸ There's a general consensus on... Because with ‸ regard to ‸ the public, the boards and committees. Is that correct?
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Yes. I was just going to say, well, in the meantime, we'll work to find a solution for virtual meetings. Yeah. That way, if it's determined that it's allowed, we could potentially roll that out. There may be some training needed for the various board members, but
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we'll
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try to make that happen.
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And another thing, if we get the agendas out maybe quicker, it can help the people who may have an interest in that particular agenda. They can get those email questions and those things to us ahead of time.
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and we can address them while we're going live or whatever the case may
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be.
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Facebook Live or whatever we need to do. I think, ‸ like Councilwoman Warner was saying, we don't want to get too far behind on, especially some, it's a lot of projects going on right now. We don't want to get these projects pushed back too far. So I agree with that.
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But anyway,
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we
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can, what we need right now is we got a consensus, but we
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the-
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it's
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not going to be a- Well, what we
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need to do is have a motion made when it comes to boards and committee, district, ‸ town hall meeting, and community events. So-
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No, that was on city facilities and mass gatherings. I have my light
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on because I wanted just to make one comment.
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Yeah, but I was trying to explain something real quick, and then I was going to come back to you, but go ahead. I'm there. I
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was just going to say that again, the recommendation is that if we're really good at the social distancing thing for the next two weeks, that we're ‸ going to change that curve. It's really important the next two weeks that everybody does their part. And the 25th is what?
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Oh, it's two weeks from now? It's
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‸ a
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week. It's
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a
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week from now.
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I mean, I would vote to cancel that meeting at this point, just because we really want to send the message to everybody that this could- This is important that we practice the social distancing. Particularly during these next two weeks, we can reevaluate after that. We should do everything we can to come up to speed on communicating and operating remotely. But for the next two weeks, it's really important that we take this seriously.
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And
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that's what I would say. So I would vote against canceling the meeting, or I would vote for canceling the meeting on the 25th.
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Well, the ‸ discussion was the council ‸ board and committee meetings
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in
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the town hall meeting, ‸ but they leave the council meeting on the table until we get some more direction and better direction.
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Are you saying- Okay,
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council
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meeting. Are
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you saying that you want to cancel everything for the next two weeks? You want to make that solid?
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I think we have to send that message that for the next two weeks, we practice social distancing. Now, if we can have that meeting and still practice social distancing, fine. And if there's a special meeting we need to do, and we can figure out how to do that. ‸ But one week from today is,
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‸ we should
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all be
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staying
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home.
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I don't think everyone's listening to what's been said. What's been stated here is
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that's
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special meeting to address whatever issue that might arise that's important.
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council meeting, we would keep that on the table until we get some better directions from the governor's office. And I know Anthony was talking about some ‸ issues as well with some of the boards. So let's just keep the council meeting on the table for right now until we get some better direction.
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Let's not do anything until we hear a little bit more.
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‸ Councilwoman Warner.
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Yeah, ‸ I know that I talked to staff earlier today.
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tonight as well. And they have put some measures in place to practice that social distancing. They are moving their council chambers to only allow 35 people in the room. They're moving their council and their staff to where they're six feet apart. ‸ But they're still able to hold a meeting and apply those social distancing rules inside their meeting chamber. They're setting up a remote outside for people who don't necessarily want to go into the chambers but want to see what's going on. So I think we've got a week before the council meeting to make sure that we could still have a meeting and practice social distancing by moving some of our chairs out. Maybe separating our staff and maybe having the department heads who aren't essential to the agenda who have no items on the agenda.
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meeting in case they're needed. I mean, we've had council meetings before. It's been a long time ago where department heads didn't come in until they heard over the speakers that their name was being called.
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being addressed and then they would come running out of their offices and come into the meeting.
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My hesitation to ‸ cancel the council meeting is twofold. One, ‸ the advertising requirements. I don't want the public to be able to say, well, they canceled the meeting, then all of a sudden at the last minute they decided to have it. And I didn't have an opportunity. I thought when they canceled it, I didn't have to worry about it. So I want to leave it on the table. So the public knows to pay attention that we may have a meeting. And secondly, I really do think if there is a critical agenda item that needs to be addressed, that the staff can let us know. And if the staff says, hey, we've got nothing that requires us to risk having a meeting, let's go ahead and cancel. But I ‸ do, like the mayor said, I want to leave that option open for now.
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be no meeting on the 25th and then have one suddenly pop up. As far as the non-essential public meetings, the boards and committees, the town halls, all those community meetings, yes, we definitely need to cancel those for the next two weeks.
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Yeah. That's just my thoughts. Because I don't see any
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only thing we have is the council meeting.
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Yeah. Yeah. Yeah. All those definitely need to stay canceled, no doubt.
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Yeah.
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I
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think that's all I see.
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Well, in light of the, I think.
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I
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think we got it. In light of one, following the mayor's comments, you know, obviously work with the city attorney's office staff will to ascertain
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if there's
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any directives from the governor. Matt and it is going to work on the ability for virtual meeting opportunities. And I think the dovetail as well as councilman warners. If not, is there a way to set up a process or an arrangement for the encourage a social distancing. And
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hallway and we can establish, you know, put chairs in areas that everybody can keep their distance.
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to come to speak, they, you know, we have somebody stationed out there, these doors open and then they, as they come in,
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it can be
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We can work on that. ‸ So we got that. So just a couple, two more things. Just want to let you all know. I mean, you probably heard that the governor did order all bars and nightclubs to close by 5 PM today. Somebody asked me, I hope they can get this meeting over by 5 PM today, but,
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It's, you know, the questions come up, who's going to be doing the enforcement.
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Actually,
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restaurants. They are requesting that they, the recommendation is that they, they
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‸ dining areas.
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and the
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screening all their employees for the, the COVID-19, which that's kind of interesting because on
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I'm
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not sure you're telling the screen the employees, but they're also saying that, you know, publicly those COVID-19 tests are not available right now, unless
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you fall
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into one of those categories and then encouraging take out and delivery services. Also
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we'll
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note that
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program to support those small businesses impacted by ‸ COVID-19 community services and economic development and, and, and Samantha, whether the social media will, will be pushing that out and also try to assist those businesses. The last thing to the city has implemented non shut off policy for non payment and suspension of late ‸ fees.
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Because we, yeah, we need
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it
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for the, the suspension of late fees, ‸ it's not just us. It's remember we bill for other communities, so we need their, them to buy off on that. But for as it relates to city residents, not, you know, not shutting off for non payment. And we would just need to counsel to confirm that temporary policy for this change during this local state of emergency as declared by the county.
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Yeah. Yes, sir. And I know that even the, I guess it was, was it Orlando? They went a little farther, the sheriff's department with the stopping eviction process. I don't know how that's going to work, but I saw that whole deal. So,
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but
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yeah, and, but yeah, it's a, it's a good deal. But anyway, so the woman costs and then
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No.
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that's a court.
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State.
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So how is Orlando doing?
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They may have worked with their state attorney's office and worked with the sheriff.
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mayor for the county.
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It's a county court. Yeah.
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The current mayor is the former sheriff. Yeah.
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And, um, it's got those contacts.
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item is for restaurants, since several of them will be developing more of a to-go business. The suggestion was made earlier, we received an email ‸ that if we were to set up some parking spots that were like five minute pickup zones. So to make that easier.
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Yeah, we got the email and I also I did forward the email to I think some other members of
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council
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and all members ‸ councils received it. So I did forward that and I know Matt and others will be looking at that to follow up on that. So just ‸ last thing, Mr marriage in terms of resources, the question was asked about PPE or personal protective equipment. The city through the EOC process has submitted some requests you see in there as well as the city's also ordered some special
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masks
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for our public safety personnel.
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some in supply as as we said as as we speak. And we also have ordered all of the electrostatic sprayers with the disinfectant, which you know ‸ one gallon of ‸ I think over about 35,000 square feet and kind of sanitizes it for like about disinfects it for like a three day period.
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You've already seen me and that's really it related to this item unless you have any other questions or any other direction.
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non payment and suspension of late fees. Is that or maybe it's the questions for Rebecca. We're going to do that inside the city starting immediately and then we will talk to the other cities and see what they want.
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fees and
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A policy change ‸ by the Council before we can do that. I realize we can't do that for for the other cities, but
[00:48:30] ▶ Play Speaker 5 · Unclear audio
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[00:48:34] ▶ Play Speaker 5
are we going to wait until we talk to all the other cities.
[00:48:36] ▶ Play Speaker 2 + overlapping voice · overlapping voices
We were going to wait until we talk to the other cities and my understanding of the ‸ computer system works.
[00:48:42] ▶ Play Speaker 7 + overlapping voice
Is
[00:48:42] ▶ Play Speaker 7 + overlapping voice · Unclear audio
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[00:48:45] ▶ Play Speaker 7 + overlapping voice · overlapping voices
So we need to be all encompassing when we do that. Okay and the same.
[00:48:49] ▶ Play Attribution uncertain · Unclear audio
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[00:48:49] ▶ Play Speaker 7 + overlapping voice · overlapping voices · Unclear audio
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[00:48:51] ▶ Play Speaker 7 + overlapping voice · overlapping voices
the late fees inside. Okay.
[00:48:53] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Well what about for the shut offs we do have the ability.
[00:48:56] ▶ Play Attribution uncertain · Unclear audio
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[00:48:56] ▶ Play Speaker 5 + overlapping voice · overlapping voices · Unclear audio
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[00:48:56] ▶ Play Speaker 7 · Unclear audio
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[00:48:58] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Okay. Well if I live in Rockledge and I don't pay my bill are you going to shut me off. No. Okay. So that's going to apply everywhere. Okay. All right. So we don't need a motion to vote on that you guys are good with that. Okay. On the non-essential public meetings.
[00:49:13] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:49:15] ▶ Play Attribution uncertain
I
[00:49:15] ▶ Play Speaker 5 + overlapping voice · overlapping voices
mean we had kind of a consensus, but do you want a motion on that to make it very clear and specific. Well
[00:49:21] ▶ Play Speaker 3
I think I think Deputy Mayor brought up
[00:49:24] ▶ Play Attribution uncertain
a
[00:49:24] ▶ Play Speaker 3 + overlapping voice
good point in the next two weeks
[00:49:25] ▶ Play Speaker 3 + overlapping voice · Machine re-recognized
there's
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[00:49:25] ▶ Play Speaker 3 + overlapping voice
really no.
[00:49:26] ▶ Play Speaker 3 + overlapping voice · overlapping voices · Unclear audio
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[00:49:27] ▶ Play Speaker 3 + overlapping voice · overlapping voices · Unclear audio
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[00:49:27] ▶ Play Speaker 3 + overlapping voice · overlapping voices
these meetings ‸ scheduled so. And
[00:49:29] ▶ Play Attribution uncertain
that's the.
[00:49:29] ▶ Play Speaker 3 + overlapping voice · overlapping voices
What I got out of that discussion was that for the next
[00:49:31] ▶ Play Speaker 5 + overlapping voice · overlapping voices
two weeks we're not going to have any. Public meetings of our boards or committees or town hall or any of that. We're going to take the city council meeting on a day-to-day basis. But then after two weeks provided things are better
[00:49:51] ▶ Play Speaker 5 + overlapping voice · Machine re-recognized
and
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[00:49:51] ▶ Play Speaker 5 + overlapping voice
some of these directives from the CDC relax. We will go back to ‸ the public meeting. So this is only a two week period we're looking at right.
[00:50:01] ▶ Play Speaker 12
‸ That would be our record.
[00:50:02] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Okay. Thank you.
[00:50:03] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:50:05] ▶ Play Speaker 1 · Unclear audio
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Flag: the recognizer flagged its own output; a language review questioned the wording · 00:50:05–00:50:06 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:50:09] ▶ Play Speaker 9 + overlapping voice · overlapping voices
I forgot what's right. I thought I'm
[00:50:11] ▶ Play Attribution uncertain
going
[00:50:11] ▶ Play Speaker 1 + overlapping voice · overlapping voices
to
[00:50:11] ▶ Play Attribution uncertain
go
[00:50:11] ▶ Play Speaker 9
ahead.
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[00:50:11] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:50:13] ▶ Play Speaker 1 + overlapping voice
You know I've been listening to a lot of stuff
[00:50:15] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:50:15] ▶ Play Speaker 1 + overlapping voice · overlapping voices
been going on and. And as you know we got a there's a huge homeless population out there. And the question was.
[00:50:25] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:50:32] ▶ Play Speaker 1 + overlapping voice
You know you found out that one of
[00:50:35] ▶ Play Attribution uncertain
them
[00:50:35] ▶ Play Speaker 1
is infected and and of course they live in the camp. I mean there are what's out there.
[00:50:41] ▶ Play Attribution uncertain · Unclear audio
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[00:50:41] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:50:44] ▶ Play Speaker 1 + overlapping voice · overlapping voices
I think it's been discussed. But
[00:50:45] ▶ Play Speaker 3 + overlapping voice · overlapping voices
we'll ‸ certainly looking at the chief who's our primary EOC contact ‸ raise that issue on our next call which will be tomorrow at one o'clock. And raising ‸ issue about the homeless population
[00:50:58] ▶ Play Speaker 3 + overlapping voice · Unclear audio
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[00:50:58] ▶ Play Speaker 3 + overlapping voice
very good point.
[00:50:59] ▶ Play Speaker 1 + overlapping voice · overlapping voices
‸ Because there's a huge camp some
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[00:51:03] ▶ Play Attribution uncertain
You
[00:51:03] ▶ Play Speaker 1
know.
[00:51:04] ▶ Play Speaker 5 · Machine re-recognized
about
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[00:51:05] ▶ Play Speaker 5
the only shelters we have though Mr. Mayor. Are not going to want somebody who's infected in ‸ because they're also distributing food and clothing and diapers. And so.
[00:51:15] ▶ Play Speaker 2 + overlapping voice · overlapping voices · Unclear audio
[unclear audio ▶]
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[00:51:16] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:51:19] ▶ Play Speaker 5 + overlapping voice · overlapping voices
to want people infected in there. So ‸ sounds to me like this is something the county is going to have to.
[00:51:24] ▶ Play Speaker 1 + overlapping voice · overlapping voices
And a lot of the shelters out there are now with the individuals that are there. They are not allowing them to come back some of them. I know I can't identify all of them but I know a few of them are doing that now. So.
[00:51:34] ▶ Play Speaker 5
Yeah it's. It's scary out there right now.
[00:51:38] ▶ Play Speaker 1
Okay I can't wait.
[00:51:40] ▶ Play Speaker 9
‸ It was two things. The first one was the the wash station that we have inside the lobby. Isn't that that water that we use in that isn't that recycled water.
[00:51:51] ▶ Play Attribution uncertain · Unclear audio
[unclear audio ▶]
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[00:51:51] ▶ Play Speaker 9 + overlapping voice · Unclear audio
[unclear audio ▶]
[00:51:51] ▶ Play Speaker 9 + overlapping voice · overlapping voices
is that a. No
[00:51:53] ▶ Play Speaker 1 + overlapping voice · overlapping voices
doesn't that water or
[00:51:54] ▶ Play Speaker 9
is it.
[00:51:55] ▶ Play Speaker 1 + overlapping voice · overlapping voices
There's two separate tanks so there's a wash tank and then there's
[00:51:59] ▶ Play Speaker 9 + overlapping voice
a wastewater ‸ tank. Okay alright ‸ alright. ‸ Because the one on the construction site is not that way.
[00:52:04] ▶ Play Speaker 9 + overlapping voice · overlapping voices · Unclear audio
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[00:52:14] ▶ Play Speaker 9 + overlapping voice
The second one was.
[00:52:16] ▶ Play Speaker 9 + overlapping voice · Unclear audio
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[00:52:16] ▶ Play Speaker 9 + overlapping voice
Charter Academy is ‸ several other schools in Brevard are doing helping kids that. Can't afford food during this time
[00:52:25] ▶ Play Speaker 9 + overlapping voice · Unclear audio
[unclear audio ▶]
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[00:52:26] ▶ Play Speaker 9 + overlapping voice
now we're doing two weeks out of school.
[00:52:28] ▶ Play Speaker 9 + overlapping voice · Unclear audio
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[00:52:39] ▶ Play Speaker 9 · Unclear audio
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[00:52:40] ▶ Play Speaker 9
They didn't get an approval as of yet but they're going to go ahead and provide food to the community not just for their kids.
[00:52:50] ▶ Play Speaker 9 · Unclear audio
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[00:52:54] ▶ Play Speaker 9
agreement with them to system.
[00:52:57] ▶ Play Speaker 9 · Unclear audio
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[00:53:00] ▶ Play Speaker 9
I want to see if we can entertain that again possibly he hasn't called me and asked me for that but I do know. If they don't get approved it won't be getting reimbursed so they're not just providing again just for their kid. They're going to be providing grab and go.
[00:53:16] ▶ Play Speaker 9 · Unclear audio
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[00:53:18] ▶ Play Speaker 9
So I know that's going to be costly depending on how. You know how long we go without a school.
[00:53:24] ▶ Play Attribution uncertain
I
[00:53:24] ▶ Play Speaker 9
don't really know how that's going to go but it's a lot of kids out there that. Need assistance so.
[00:53:29] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Mr. Deputy Mayor I'm sorry ‸ I took a call right before we walked in which is part of the reason why I came in late from. Some of the staff at Endeavor Cambridge Elementary is going to be the distribution center. And Endeavor is looking at. They're in talks right now with the superintendent to see that after this first week. If they can start to do some distribution there because they already have some product on campus and they're expecting another delivery. What they ask is that. We mentioned that volunteers may be needed. The meals that are being passed out at Cambridge are going
[00:54:10] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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Flag: numbers, amounts, negation or names differ between the machine readings · 00:54:10–00:54:14 · unresolved: the words are not shown (unclear audio); listen to the recording
[00:54:16] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:54:19] ▶ Play Speaker 5 + overlapping voice
schools that we have will also be included. However they know that not every parent has transportation and they were looking at some of the Endeavor parents. Who don't have the transportation to get over at Cambridge. So they're trying to set up a system where maybe they can have certain numbers of people pick up at Cambridge and bring them to where it'll be closer for the parents in
[00:54:40] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:54:43] ▶ Play Speaker 5 + overlapping voice · overlapping voices
transportation. They will be given two meals per child per day. So we probably are going to need some volunteers with vehicles to go over to
[00:54:52] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:54:57] ▶ Play Speaker 5 + overlapping voice
and get them. They're actually looking for drop off points now
[00:55:00] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:55:03] ▶ Play Speaker 5 + overlapping voice
them to the school. At least not an Endeavor.
[00:55:05] ▶ Play Speaker 9
They're going to be for parents and kids or just for the kids.
[00:55:07] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Well, the meals are just for the kids. Yeah, so but they're
[00:55:10] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:55:15] ▶ Play Speaker 5 + overlapping voice
parents in
[00:55:16] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:55:20] ▶ Play Speaker 5 + overlapping voice · overlapping voices
to get over to Cambridge and pick up stuff. So so they're looking at that and ‸ I mean they even may want to look at
[00:55:27] ▶ Play Speaker 5 + overlapping voice · Unclear audio
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[00:55:31] ▶ Play Speaker 5 + overlapping voice · overlapping voices
to get them over there because I don't want to see any kids go hungry because their parents don't have a vehicle and you can't get over to get them a meal. So but we'll be hearing more from Endeavor about their plans in the next couple days. They just want to give us a heads up that they may need some volunteers. All
[00:55:48] ▶ Play Speaker 1 + overlapping voice · overlapping voices
right, appreciate that. I'll pass that word.
[00:55:49] ▶ Play Attribution uncertain
Let me
[00:55:49] ▶ Play Speaker 1 + overlapping voice · overlapping voices
just add to some information that I got just before ‸ the council meeting. I read the starter council meeting for Mr. Cole. And this is what he sent me in an effort to support our scholars nutritional needs going school closure. We will offer hot lunches daily from 11 a.m. to 1 p.m.
[00:56:07] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:56:16] ▶ Play Speaker 1
Please bring through the image your car loop and lunch will be brought out to your car
[00:56:21] ▶ Play Speaker 1 · Machine re-recognized
So
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[00:56:23] ▶ Play Speaker 1 · Unclear audio
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[00:56:26] ▶ Play Speaker 1
They're going to bring them out to your car, but it's going to be hot meals. And of course, you know, Cambridge is going to be doing the lunches as well.
[00:56:34] ▶ Play Speaker 1 · Unclear audio
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[00:56:39] ▶ Play Speaker 1
They haven't heard back yet. He said he's going to let me know. But they are going to be doing the hot meals from 11 to 1 p.m. from the 23rd to 27th.
[00:56:48] ▶ Play Speaker 5 + overlapping voice · overlapping voices
Did he say they might need volunteers to help get those meals out to the vehicles?
[00:56:52] ▶ Play Attribution uncertain
Yes,
[00:56:52] ▶ Play Speaker 5 + overlapping voice · overlapping voices
because
[00:56:52] ▶ Play Speaker 1 + overlapping voice · overlapping voices
‸ I got a message from Cambridge as well. You know, they'll need some folks to help hand out some of the lunches as the vehicles come through. But
[00:57:01] ▶ Play Speaker 1 + overlapping voice · Machine re-recognized
you
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[00:57:02] ▶ Play Speaker 1 + overlapping voice
got to have the students in the vehicles with you. And this gentleman right here,
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[00:57:15] ▶ Play Speaker 13 + overlapping voice · overlapping voices
I just wanted to reinforce that the sharing center has implemented to go meals. Today we served 148 people. We have waived the registration. So anyone who shows will receive meals. If they say they have kids and need kids, we'll give the meal extra meals for the kids as well. Okay. We've also streamlined our emergency food pantry program to where people can come in and we have a very short form that fill out to receive emergency food. Today we provided food for over 120 people. Yesterday, over 70 people. We continue to keep our doors open. We are making sure that we have ‸ the CDC's recommendations in place so we have eliminated our seating. So it literally is a to-go and we are eliminating how many people are limiting how many people come into our office at one time. Just wanted to state that the sharing center is being proactive. And ‸ I will reach out to Emma Jewell to see what we can do to help them distribute their food as well. How are
[00:58:13] ▶ Play Speaker 5
you doing on donations, Dave?
[00:58:15] ▶ Play Speaker 13
Well, it's a perfect storm right now. We're not getting donations right now. Okay. We have implemented some strategy. We've reached in our pocket. We just spent about $5,000 earlier this week with Second Harvest to make sure that we have enough food on hand for at least the next month so that we can continue to provide that emergency food service. We are still going to
[00:58:34] ▶ Play Speaker 13 · Unclear audio
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[00:58:38] ▶ Play Speaker 13
We're there three days a week and although they are limited at this time because you've been to the store, they don't have that much to donate. But that will change and we'll start getting that back as well. So we still are able to meet the need to those who are coming to us, but we have put a number of policies in place to one, streamline it and to again try to adhere to the CDC recommendations.
[00:59:02] ▶ Play Speaker 1 + overlapping voice · overlapping voices
Thank you. Appreciate you. And just remember just ‸ everyone out there is from up to age 18, the students must
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the
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[00:59:21] ▶ Play Speaker 1 + overlapping voice · overlapping voices
to them.
[00:59:22] ▶ Play Speaker 1 + overlapping voice · Unclear audio
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[00:59:28] ▶ Play Speaker 2
one other thing.
[00:59:28] ▶ Play Speaker 2 · Unclear audio
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[00:59:31] ▶ Play Speaker 2
that's telecommuting?
[00:59:33] ▶ Play Speaker 3
At this moment, yes ma'am.
[00:59:35] ▶ Play Speaker 2 + overlapping voice · overlapping voices
Okay.
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[00:59:40] ▶ Play Speaker 2 + overlapping voice
and I've used that before with telecommuters and there are lots of ways to monitor efficiency. So we really are, we're in a good place to transition to this. So hopefully we can get a report when those numbers pick up, okay?
[00:59:57] ▶ Play Speaker 10
Yeah, we'll continuously update the council.
[01:00:00] ▶ Play Speaker 2
Okay. Thank you.
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Thank you ma'am.
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Okay. We're going
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to
[01:00:06] ▶ Play Speaker 1
move on to our second item here. Transition of the city manager. Mr. City Manager.
[01:00:18] ▶ Play Speaker 3
We've had the opportunity to speak with pretty much all of you and you know, at the request of a, member of city council, recognizing the need for a smooth and quick transition to provide stability specifically at the outset of the COVID, you know, public health emergency
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that
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the city's currently facing, not knowing the duration of it. The beginning of the budget season. The ‸ process to begin the police chief recruitment. We have a PBA in terms of the lieutenants, their contract is up that needs to be negotiated as well as the rank and file PBA is seeking a wage reopener. And then there's the city strategic plan as well as a number of other projects, you know, the ‸ sustainability advisory committee, the plan review by staff.
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I understand, with ‸ the unknown in terms of waiting 90 days. And so what has you have been presented as a mutual separation agreement as prepared by the, the city attorney that will, um, where I would forego any of the process that's arguably set out in the charter in terms of, uh, you know, to, for termination. This is an agreement of, ‸ I guess, ‸ an agreement of convenience.
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‸ You want to explain it?
[01:02:00] ▶ Play Speaker 4
As you requested, this is a mutual separation agreement. Uh, mutual separation agreement is that both, both parties mutually agree to do something. In this case,
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uh,
[01:02:11] ▶ Play Speaker 4
the city council and the city manager, if this agreement were approved, would mutually agree, uh, to, uh, terminate his contract effective today, rather than, uh, wait until September 30th, which is the current, um, expiration date of his employment agreement with the city.
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it mutual, you
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know,
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termination by agreement or convenience. Um, it's just, uh, ‸ it's parting of the ways by, um, by agreement.
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I understand the need for a quick and smooth transition and the stability and having one person that's more
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comfortable with the city.
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know, of the notice. So, uh, I'm, you know, I've been asked and I'm not opposed. And to this agreement, uh, I've enjoyed working with council. This council, former councils, the staff. And if it's in the best interest of the city, you know, to have that stable leadership and
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a
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continuity, then, uh, I think what you would,
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uh,
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my recommendation that you would approve the agreement. Uh, I would recommend that you appoint, uh, Matt, the interim subject to authorizing the city attorney to negotiate an interim city manager contract with Matt. And then as well,
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uh,
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we've already, uh, Tammy has already spoken and there's the two firms that we've spoken to, to provide you, uh, quotes for executive search firms. So you can get the process underway to find your next city manager.
[01:04:08] ▶ Play Speaker 1
Thank you, sir. Question. Oh, hold on.
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Oh,
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go ahead. Councilman Warner.
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Um, ‸ couple questions. One for Anthony.
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Uh,
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paragraph seven, Anthony. Just two questions about that one. Um, does this work both ways? First of all. And secondly, um, should the city manager at some future point be asked to give a deposition or a subpoena? How does this paragraph affect that?
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Um,
[01:04:41] ▶ Play Speaker 4
one, the non dispatchment is one way that this is a standard agreement we've used on, on many other occasions. It's one way, um, with respect to depositions. Of course, if somebody is,
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is
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deposed, um, they required to testify truthfully.
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Okay. All right.
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accept this agreement, appoint Matt, the interim city manager, and direct the city attorney to work on a agreement. Um, with Matt. And, um, bring that forward to the council for our approval. And,
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um,
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direct HR to, um, bring us, uh, the information that we need to move forward with the selection of the new city manager.
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Good thing we're going. Uh, I got the,
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Um, paragraph eight is a lifetime health insurance paragraph, um, under, uh, the city has a lifetime health insurance, um, policy with respect to executive management team as well as, um, city employees that were hired prior to, uh, like 1992. Um, but there's an executive management team lifetime, uh, policy, health insurance policy, which is for health, dental, and vision. His current, the city manager's current employment contract addresses, um, the lifetime health insurance. Um, the city manager and other members of the executive team are eligible, uh, for that benefit. And, um,
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the city manager for convenience, uh, the contract would require that the city manager, um,
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received
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the lifetime benefit. In addition, if the city manager, um, if it meets the, the quality, the eligibility criteria, and I believe he would, um, um,
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eventually
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under the term of the existing contract, I believe, John. That's correct.
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That's correct.
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municipality or whatever. So, so we still pay lifetime insurance and health insurance or, or life insurance and health insurance, even when he gets hired by another,
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I know he's going to get hired quick.
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But this, this, this benefit is not, this is, this paragraph's not accruing any special benefit.
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with 90 days and correct. So it just, it's just stating what is already there.
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And he wouldn't be the first former city manager to have this benefit.
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he would not.
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So, I mean, this is not
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to the city manager.
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This is a, this is a policy that's been in place for all
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to 92. I think that was the date.
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January 11, 1992.
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Right. And then the executive management team.
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of the old contract. I know that's part of the,
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If,
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if
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me and when my job and my,
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right. And I go to Walmart. Um, when I get hired by that new employer, I'm under their insurance and life insurance and health insurance. So why would the city of Coco still be liable after being hired when, once the contract is done? Yeah. That's just the, I don't, I don't, I don't understand. I'm just the retired.
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My recollection is once a retiree meets the eligibility requirements,
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life for a lifetime. They're permitted to stay on the city's group health insurance, dental and vision.
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And for normal and disability retirement, there's different provisions.
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And
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normal. Each plan has different definitions of normal retirement. Typically, um, it's when the, the person is collecting that pension benefit upon separation. The difference between the city manager's agreement is there's an agreement in place that he receives his benefit upon separation and it outlines, um, different criteria and, um, or circumstances where, um, there's only one provision that it wouldn't be eligible and, and he's not separating in that, um, type of separation. Yeah, yeah, that's something
[01:09:58] ▶ Play Speaker 1 + overlapping voice · overlapping voices
for future discussion because that's, that's a really sweet deal for anyone that's a part of the executive team if they have met the criteria and I just, to me, I just, I've never believed that this city or anyone should be liable and responsible for doing something like that for their life or someone.
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I
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just, my personal feeling.
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I was just gonna ‸ say that I first became aware of it when we got John's contract. I was kind of shocked by that benefit. Um, I was shocked by that benefit and the liability that it applies to our children. Um, so, um, but this isn't really the time to talk
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about it. It's only an
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individual.
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It
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doesn't apply.
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It's
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not family coverage. It's
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just
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myself. When I leave, I'll have to pick up
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and all that.
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I meant for all the directors.
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have that
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now? So at some point. And I understand.
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I
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got it. She's. There was an incentive in place, but that, um, we can also find other incentives to, to attract people.
[01:11:03] ▶ Play Speaker 1
Right. Thank you, ma'am. Councilwoman Warner.
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Yeah, I had a motion on the floor.
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I know we were just having a discussion.
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Well, the motion wasn't acknowledged. That's why I, you know. We
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got a motion from ‸ Councilwoman Warner.
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All in favor signify by saying aye. Aye. Opposed? Passed unanimously. Can I get a motion
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Or is there
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something in
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there?
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Mr. Mayor, prior to adjournment, uh, consistent with this, uh, agreement, there's a seven day revocation period. Right. And then, uh, three business days after that revocation period. We, the city would need to complete, uh, uh, the payouts in accordance with section six of the agreement.
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three days from that.
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not be enough time to process, uh, move the funds necessary. They're currently not budgeted. So we would need, uh, city council action to approve, uh, a budget adjustment, uh, in order to accomplish that. Uh, we can, if you authorize city staff to complete that, um, the, the payouts would need to be calculated. And then at the next meeting, if that's March 25th, we could bring that back before you all. Um, so you can see it, but, uh, we would need authorization to do that now. Um,
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so you're looking for a motion to authorize a budget transfer for those funds.
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Yes.
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And we would be seeing all of those. We would receive copies of.
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Yeah. Just like you would with, uh, any other purchase the city has made. We'd bring that back in the form of a, a budget amendment.
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also on the executive search firm too, is it budgeted?
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Yeah. The other, um, consideration is, uh, for an executive search firm, if you would like
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to
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the city to bring back, uh, the quotes. Proposals.
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Uh,
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related to that. Yes. That would be the direction. Yes. Okay.
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Okay. All right. All right.
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the interim city manager. So what's the process moving for after that? Like, as far as dates,
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as
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far as timing,
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as
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far as, because I, I, I, I'm just the type of person. I don't like the being the unknown.
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Well, that was part of my motion for staff to bring forward that executive search.
[01:13:59] ▶ Play Speaker 9
So by the next.
[01:14:00] ▶ Play Speaker 5 + overlapping voice · overlapping voices · Unclear audio
[unclear audio — 0:03 ▶]
Flag: a language review questioned the wording · 01:14:00–01:14:04 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:14:03] ▶ Play Speaker 1 · Unclear audio
[unclear audio — 0:01 ▶]
[01:14:04] ▶ Play Speaker 5
Yeah.
[01:14:04] ▶ Play Speaker 1
Well, actually the ‸ effective date of termination is the day. Right?
[01:14:09] ▶ Play Speaker 11 + overlapping voice · overlapping voices
Correct. And we can move forward with the revocation period to process the payouts as soon as, um, payroll allows it.
[01:14:17] ▶ Play Speaker 11 + overlapping voice · Unclear audio
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Flag: a language review questioned the wording · 01:14:17–01:14:18 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:14:19] ▶ Play Speaker 11 + overlapping voice · overlapping voices
I did talk to one executive search firm today. They did have, um, issue are they caution with the coronavirus. Um, they said that that could impact, um, getting the ball going. Um, so, but I just wanted to let you know that that was feedback that one firm, but we're going to have to get quotes from three based on the estimate. It'll most likely be in the $30,000 range.
[01:14:49] ▶ Play Speaker 1
Okay. So you need a motion
[01:14:51] ▶ Play Speaker 1 · Unclear audio
[unclear audio ▶]
Flag: the machine readings disagree here · 01:14:51–01:14:51 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:14:51] ▶ Play Speaker 1
um, for that.
[01:14:53] ▶ Play Speaker 12
I make a motion to complete the proper, uh,
[01:14:57] ▶ Play Speaker 12 · Unclear audio
[unclear audio — 0:05 ▶]
Flag: the recognizer flagged its own output; a language review questioned the wording · 01:14:57–01:15:05 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:15:01] ▶ Play Attribution uncertain · Unclear audio
[unclear audio ▶]
[01:15:01] ▶ Play Speaker 12 · Unclear audio
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[01:15:03] ▶ Play Attribution uncertain · Unclear audio
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[01:15:04] ▶ Play Speaker 12 · Unclear audio
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[01:15:06] ▶ Play Speaker 7
Budget amendment.
[01:15:08] ▶ Play Speaker 7 · Machine re-recognized
Taking
Flag: words were replaced by a machine repair · 01:15:08–01:15:09 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
[01:15:09] ▶ Play Speaker 7
money out of fund balance to provide funding for the city manager's payouts.
[01:15:14] ▶ Play Speaker 1
What
[01:15:15] ▶ Play Speaker 5
Rebecca said.
[01:15:18] ▶ Play Speaker 1
Okay.
[01:15:18] ▶ Play Speaker 1 · Unclear audio
[unclear audio — 0:04 ▶]
Flag: numbers, amounts, negation or names differ between the machine readings; a language review questioned the wording · 01:15:18–01:15:22 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:15:22] ▶ Play Speaker 1
in there, Matt? Was that, that was it, right?
[01:15:24] ▶ Play Speaker 10
That's it. ‸ We will have the proposals back to your consideration. And that
[01:15:28] ▶ Play Speaker 1 + overlapping voice
will be added into, in there as well.
[01:15:29] ▶ Play Speaker 1 + overlapping voice · overlapping voices · Machine re-recognized
right?
Flag: words were replaced by a machine repair · 01:15:29–01:15:30 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
[01:15:30] ▶ Play Speaker 11 + overlapping voice · overlapping voices
we'll work with, with Anthony to develop an agreement from Matt as interim and bring that back to you as well.
[01:15:36] ▶ Play Speaker 1 + overlapping voice
Yeah, that was it. We got
[01:15:39] ▶ Play Speaker 1 + overlapping voice · Unclear audio
[unclear audio — 0:04 ▶]
Flag: numbers, amounts, negation or names differ between the machine readings · 01:15:39–01:15:43 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:15:43] ▶ Play Speaker 1 + overlapping voice
a second. Second. Second from Deputy Mayor Goins.
[01:15:46] ▶ Play Speaker 1 + overlapping voice · overlapping voices · Unclear audio
[unclear audio — 0:05 ▶]
Flag: a language review questioned the wording · 01:15:46–01:15:51 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:15:51] ▶ Play Speaker 1 + overlapping voice
‸ We have a motion to
[01:15:52] ▶ Play Speaker 1 + overlapping voice · Unclear audio
[unclear audio — 0:04 ▶]
Flag: numbers, amounts, negation or names differ between the machine readings · 01:15:52–01:15:56 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:15:57] ▶ Play Speaker 1 + overlapping voice
Warner. All in favor signify by saying aye. Aye.
[01:15:59] ▶ Play Speaker 1 + overlapping voice · Unclear audio
[unclear audio — 0:01 ▶]
Flag: the recognizer flagged its own output · 01:15:59–01:15:59 · unresolved: the words are not shown (unclear audio); listen to the recording
[01:16:01] ▶ Play Speaker 1 + overlapping voice · overlapping voices
right.

Transcript revision built 2026-10-27T09:04:26 · 9,426 ordinary words, 2,343 in suspect passages, 83 machine re-recognized.

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