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Okay, you ready, sir?
I'm ready, Mayor.
Okay, thank you, sir.
Okay, we're gonna ‸ go ahead
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The date is April 22nd, 2020.
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Location is 65 Stone Street. We're gonna have our chief lead us in our invocation, if you don't mind.
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I have a prayer.
She has a prayer that she's gonna do also as well after you do that. And then Deputy Mayor Goins will lead us in pledge. And
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Lord,
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No.
‸ Okay, ‸ we'll just let her go ahead and do it. Thank you, sir.
‸ So today is Earth Day. Heavenly Father, as your people we are called into covenant. This covenant of faithfulness and love extends to the whole of creation. On this Earth Day, we pray for the healing of the Earth and its peoples, so that present and future generations may enjoy the fruits of creation and continue to glorify and praise you. Help us during this Council meeting to make wise decisions for the future of our city. Amen.
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Roll call, please.
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the Attorney Garganese?
Present telephonically.
And
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Thank
you.
Thank you, ma'am. um we're
going to
move on to approve of our agenda and minutes. um First, we have our agenda for the regular meeting of april
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oh yes sorry
Okay.
I'm looking at it going. Yeah. Yeah. ‸ For the regular meeting of April
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Yeah,
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uh you should have up there in front of you, the one related to a budget amendment within the utilities fund. And then the second item was uh seeking council direction on certain public meetings and public and private events
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the city of
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I
don't have a copy of the one. I don't have the budget amendment thing. Yeah, I don't have anything on the budget
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the Stone Street.
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of recommendation. And then. Yeah,
I've got
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And
you want to add those under. One of those will be added on the council business, or? Yes. The.
‸ yeah the finance director will be getting a copy of the budget amendment. You should. Does everyone have the uh um public uh meetings, private events? yes Yes. Okay. Okay.
So that would be number five. I'll amend my motion to make that. The budget amendment is number five. And number six is the public and private events. Under. Is it city business? Council business? Or council business?
And then I
also
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would also like to make a request. uh this item number three on the council business, the city manager consideration. And I know we had this discussion probably about a week and a half ago. And
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issue. And i I know I needed a little bit more time, and I wanted to extend that out to and maybe bring it back ‸ the second meeting in May.
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with reference to this, even though I know I still would like to cast that net out there,
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for a little while. And then, you know, and then, but I'd like to see it come back
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the second meeting in May. So
you're asking to table it to the
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second
meeting in
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would say that to delay it, even if we were to decide to go to an executive search firm, Matt would still have the opportunity to apply for the position until delay it yet one more month.
No, yeah, I understand that. It would be
‸ because in July, we could actually be interviewing if we move forward.
I thought about that as well, but then I wanted to the opportunity just to see how he
functioned
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and how he works doing this time, just for a short period of time, you know. But we're still going to see
that, right?
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but then we'll be, then we're moving forward without, I just want to see him function without this right here just kind of lingering, you know. It's just my personal opinion. That's just my personal opinion.
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I do have some concerns and and at some point in time, we're going to need to have a discussion and maybe that second meeting in May will give us all an opportunity to um um do some introspection. my my My biggest concern, well, I have two concerns. One, we're in the middle of a pandemic and um that puts all of our staff uh in, um a very um intense position, including Matt. um It also um means that a lot of people who might look for the position are also very busy and and not, uh and, you know, if you listen to the experts who were here at our last meeting, they both said not the best time in the world to be looking for a good employee. And
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we lose a lot of our ability to be transparent in this process because the public isn't here. And yeah, we're
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but I'm sorry, that to me is not the same as having the public stand at these podiums, getting able to weigh in on our process and getting to meet these potential candidates face to face and have what we've done in the past, which is, you know, social events where the public can talk to the the finalists one-on-one
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until we can implement that process, I'm not comfortable looking for a new city manager. So I'm going to support the mayor's position of giving us all another month to do some introspection and maybe talk to some members of the community
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about how we can be more transparent in the process of hiring, considering the limitations that we're working in right now. And that's my biggest concern. I'd also like to see how Matt handles the budget. A month doesn't really give me that, but at least we get through our first budget meeting. I think the budget is one of the most important things we do. We also have some union contract negotiations. I do not want to go back to a city manager who could not manage to get contracts with unions so that we go years and years
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we've done in the past.
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So, um I mean, those things are all stuff that that go into how I would make a decision on who my next city manager is
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open session. Well, we have two contracts basically open for negotiating right now,
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chiefs.
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Well, the next budget year um in
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So, um which, because those contracts are in place for September 30th of
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But
we would at least get to see how it deals with the two that are on the table for this year. Yeah. Okay. Yeah, those those are just my thoughts on the subject.
And before I hand over to you, Councilman
costa
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I'll just let you know that,
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constituents and uh and some business owners as well.
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They want us to move forward. They want us to cast that net out there. But at the same time, they want to make ‸ sure, because a lot of them, like Matt, they still want to make sure that he had an opportunity just to kind of function on his own in a sense. Without all this right here going on, all this other stuff going on behind the scenes. So um
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him a month, another month, and let's do this in May. Because it's kind of quick from the time we made the decision to go this route. And uh
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with Matt there as well and see what we got. At least we know ‸ we're working with, and then we'll see what's coming in or who's interested.
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what I got and from talking and speaking with some of my constituents and some of the emails. So Councilwoman
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Yeah. um Well, I also spoke with constituents and advisors and and mentors, um including some that have had to make decisions for a much larger constituencies
than
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we're looking at here. um Because, you know, some of the letters that came in and and the posts have been ‸ really thoughtful and really concerned with the stability element of this. ‸ and what I got back, and of course there's a range of opinions, but what I got back is that you're really creating an instability by lengthening this process. And also when we look at what's, what's coming up with the chief's position, needing to make that decision as well. ‸ That we're actually creating more instability by pushing this off. Now I'm not sure what a month does. I think um Matt is, you know, definitely in the running. um Sharp Guy, who's impressed with my last meeting with him.
But
this is probably the most important decision that I will have any influence over in my tenure.
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And that's not anything, that's not putting Matt down in any way. It may turn out that he's the very best candidate. um But
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this city.
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resist delaying, because that would delay the interview process, that would delay the citizen input process, which was already described to us. The Mercer Group already has a plan for doing that, despite social distancing. I'm sorry, but we may be social distancing six months from now. Are we really going to put this decision off? Not just six months, because then it's another six months before you make it, but
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level of instability going forward? I mean, I think our employees also need some stability here. um So so i would i I would uh vote against that.
Thank you,
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If we move forward on it right now, we'll still be able to see Matt in his movements, regardless. So either we if we wait a month or we make a decision today, he's we still gonna he's still going to be allowed to, uh number one, uh
submit an
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application for the product for the job, and we'll see um how he is through the budget.
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we move. So I don't understand why why we would wait. um
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last six, seven days. um ‸ and I really appreciate it actually um to get the different perspectives. um So I don't know why we would delay. I mean, if we delay three, four weeks, it's really not going to make a big difference in my opinion. It's just,
okay.
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I mean, it was just, uh I mean, mine wasn't a motion. It was just a suggestion. So but whatever whatever you guys ‸ Are we
‸ motioning to remove the item from the agenda for today? That's what we're doing right now?
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But if if you all want to move forward, it doesn't matter. I mean, it's just it was a suggestion I was making. And can we keep it on the
agenda and then vote? Yes. Yeah. this might just, I mean, I don't know how it's going to end, but. Yeah,
we just need to make a motion to, um for the two add-ons and.
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I think
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I believe.
Okay.
Yeah,
although it was unclear, are they both council business?
Yeah, they were
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Councilwoman Warner. All in favor signify by saying aye. Aye. Aye.
aye
Opposed? Passes unanimously. We're going
to
move on to the minutes from our special meeting of March
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2020 and
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to approve.
um I have just one small, very small change to the minutes of March 25th. And so page six paragraph five first sentence. um it says he referring to Matt spoke about an email he
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i made the motion. He made the second.
Is that what the. Yeah. Okay. We got a motion from Councilwoman Warner.
second from Deputy Mayor Goins. All in favor, signify by saying aye. Aye.
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Aye.
Opposed?
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unanimously. Okay. We have no awards and presentation. Any delegations?
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the rosary boards and committees um i
do have one advisory board if you wanted to start with that one
yes ma'am
okay um this is from miss anastasia hawkins with the
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Village Playhouse. She says, Hello, everyone. I hope you are all doing well. We are well. At the Playhouse,
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by our costume department led by Dan Hill. We are waiting the time to be able to gather and rehearse to prepare to begin our productions. This is the challenge because we cannot make a show without training the performers through rehearsing. As you know, we have no income from ticket sales right now, and we hope to open online ticket sales next week for advanced sales to finish the musical Into the Woods the last weekend of May. Sales will also be open for the musical
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to
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to open and run the three weekends beginning June 12th. Of course, if the gathering date continues to move further away, our schedule will continue to move farther out. We will follow the governmental guidelines for returning to business. Our plan is the same as we reported at the last council meeting. We have no idea if people will purchase advanced tickets during this time, but we will, but we at least need to try in order to keep our doors open. We still have not received any funding through the SBA loan program or the PPP, although we applied very early in the process. If you have any questions or need anything from us, please call or text my cell phone. I'm available around the clock. Again, thank you.
Thank
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We made a decision um jointly with um
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to cancel our summer youth program. um
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it was just going to be really challenging to to work with the guidance counselors to get the students on board. And then we were also concerned um on the program
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to bring it back bigger and better. So,
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ma'am. you and great job yesterday that was a good training now deal there
they did they did ‸ real town great time
yeah
um i'm just wanting to give you a follow-up on kind of where we're at as a state and then
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the city currently the state of florida has 27 869 confirmed cases of covid 224 cases in brevard county with seven deaths right now currently as of 5 pm yesterday
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added three more yesterday to bring us to a total of 29.
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yes ma'am overall in brevard is 224 cases
just one quick thing that doesn't when you say cuckoo that's
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it's based on postal code okay
yes sir
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certainly if you look at the statistics that are coming out from the department of health we have seen that downward uh decline in the number of positive cases within the state as a whole and certainly here in Brevard, which is a good thing. One of the biggest messages the governor sent out along with the president in the very beginning ‸ of this is uh to change the curve. And we've certainly done that. We've seen that. One thing that I want to caution everybody on is as we start preparing, certainly staff along with the city manager has ‸ been looking at preparations for getting the workforce back in. we're not anywhere close to being in the clear with this epidemic. So
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on continuing to follow CDC guidelines and implementing even more measures once we bring the workforce back in and bring the staffing back up. From people teleworking to being back in the office, how we continue to use those CDC guidelines and protect not only our employees, but protect the public. and
protect the public
um Some of those are through social distancing, you know, all the recommendations that are going on.
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facilities to look at some uh protective measures that we can put in place. So once the workforce does come back into our public buildings, that they feel ‸ more confident about being protected and certainly continuing to push those CDC guidelines. Right now we're in a transition phase. As far as the city's concerned, we're working uh together as directors through the city manager's office to start working on that transition plan. So when the
governor's stay-at-home
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uh executive order ends and we start bringing those employees back, then we have a good transition plan on kind of what that's going to look like and ‸ where that's going to go. Along with that,
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epidemic that we're working on right now, we're certainly trying to get our minds set uh to the hurricane season coming forward.
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are, but they are saying that we're going to have at least 16 named storms this year uh that are going to affect us. So when you look at that, that means we're going to have a lot more active year this year than we did last year. So, you know, take that for what it's worth. There are predictions. uh We can all cross our fingers, say our prayers at night and hope that we only have two storms, but we'll see how that works out. But certainly uh the city is going to start that preparations and ensuring that we protect the community uh and our employees. And we're we're going to be ready for that when it comes. It will be a struggle. I'm not going to kid you. When
you
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look at what we're going through right now with this epidemic, there is no time frame on this.
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The federal government's working on that. I think they're making testing a lot more available.
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um The state has started doing what they call mobile testing now. And what that means is they're sending out mobile teams in our region to test in the ACLF homes and urgent care centers
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Teams were sent to Volusia County, Orange County, and Seminole County. So we're keeping that on the radar to see when they'll be in Brevard County to start that testing. It's being done by nurses along with the National Guard, with Army National Guard and Air Force National Guard. So we'll continue to follow that through
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this way along with the county EOC calls. So
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pushing that up this way. And we're seeing more and more of those mobile test sites uh being set up. So that's kind of where we're at in a whole I wish I had better uh better information to
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But as I said, it's not like a hurricane. You can see when it's coming. You know when it's going to hit
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and ‸ we can start the recovery phase.
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But I think uh the city council can surely rest at night knowing that your department directors along with your city manager are being very vigilant to ensure that we protect both the community and our employees and have spent countless hours meeting together to work that as one team, one mission. And uh that's awesome. That's a that's what you want to hear.
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On a little bit of a positive note, listen this does allow us to prepare for hurricane season, you know, with that minimal impact to the community, you know, with a lot of folks being off the street. So that's a little bit of a positive side I see this spin. But
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the pictures from the the semi truck rollover with the sand and uh you know, it's just absolutely incredible. And also, man, i I don't know if you guys video that man that
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that would have been a good training video for
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you do. And I don't know if you all saw. I don't know if you got the letter from the corporate office from McDonald's. And it's for all the uh did you get it, Chief? Yeah, if you didn't get it, I'll pass it on to you. uh You know, some free breakfast and meals for you guys. And it describes and it starts today. and uh
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so or yeah. That's great. So ‸ I'll forward it to you. So thank you. Okay. Thank you, ‸ And then,
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Comment
and a question. Thank you so much for everything you've been doing, the leadership, you know, that you're showing
and
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giving people confidence during this time where there's this undercurrent of of fear and and uh instability.
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I mean, one of the numbers I've been watching is our ability, our capacity um for our medical institutions and workers. And so that has also been increasing, which
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We were on a conference call with the governor's office last week. And, you know, I'm sorry,
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But he was given a report. The Department of Health was actually given a report on the number of hospital beds that
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was at. And we were far beyond where New York was even ‸ ready for it. And it gave the community a very much a sense of confidence that even if we would have hit that peak, which a lot of people are saying we've hit the peak and we're on the downhill slide, our Florida hospitals were prepared for that with the number of beds, the number of ventilators, all those things that really had us in angst in the beginning because of there so much being ‸ unknown. He gave those numbers.
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and in other states. And Florida was far surpassing where a lot of other states were at. So I think that that helped mobilizing our National Guard and setting up field hospitals certainly was one of the big determining factors in getting us where we needed to be.
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and said, look, we see this as a national crisis
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certainly an epidemic here in our state. We're going to do whatever we need to do to be prepared to take that on along with our military. So I feel very comfortable in knowing that now and where we're at and
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There's going to be a lot of lessons learned. Our state conferences that I sit on for our region have certainly been canceled, but we're looking at a lot of things to go over once we resume those meetings on lessons learned and where we are at as a whole, as a state, but certainly as a region and a community too. And
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this kind of has put us to the test to see where we're at capability wise. I'm not going to say it's perfect, but it's never perfect during a hurricane either. And we go through hurricanes every year and we certainly learn from some of those mistakes and get stronger each and every time that we go through that.
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We've got a great governor who certainly believes in the state. He believes in the communities. And I think he's positioned us well compared to other states.
And I think the only thing that we're trailing behind is in comparison to other states is probably our unemployment. And that's not his fault. That has to do with the computer system, which I think he has someone in place right now to kind of get that system up and running. They're working
24 hours
a day.
Yeah.
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Westminster Asbury is still, they still have no reported cases. So I was always so concerned.
Yeah. And their staff, believe it or not, they were very proactive in the beginning. I mean, they locked down their facility, really implemented some safety measures for their community and their citizens there that I think was pivotal for them. Certainly, you know, again, you see all the reports in these nursing homes and you really think about that.
And
your heart goes out to those individuals and those families. And then you look in your own community and go, what can we do to stop that? They needed ‸ very little to no intervention at all. I mean, they really implemented some great strategy and tactics to protect their own people.
Thank you, sir. Yes, sir.
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No, sir.
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Thank you. Okay.
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I
just
want to remind everybody again that this weekend,
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Oh, could you come up to the... We'd like to see your...
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I figured that was a lot of...
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I just want to remind everybody that Time Out Sports will be doing meals again this Sunday.
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it'll be happening again this Sunday. And with that being said, I'd like to also thank all of the people who have participated, especially the sponsors. There's been several sponsors throughout our community and surrounding communities that actually make it... make the event happen. I also saw that Time Out had challenged some other places. And I saw on Facebook, I think this
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doing some free meals, too. So hopefully
it's catching on and ‸ more groups
will pick it up and ‸ do more with it. ‸ And that's all I had. If you guys have any questions, I'd be glad to answer them.
That's all I have.
Any
‸ questions?
I just want to say I appreciate you two and the department because of just kind of monitoring what's going on out there. There's some strange... Have been some strange happenings? There's some strange
happenings, yes. Yes, I am. Yeah, no, our personnel have been wonderful. You know, we've tried to do the best to make sure that they've stayed safe, in turn, keeping our community safe. Thank you, sir. All right. Thank you.
Brian, probably works. And if you can, please, sir, just talk briefly about what we had discussed prior to the meeting, just so that people would understand or if they had missed it at the last meeting.
Sure. I'll start with that. ‸ So brief update on some of the muck dredging that's happening between the
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DOT started their portion, so they're actually responsible for the portion in between east and west, 520, and then a small portion south of that as well. I don't believe they have plans to reestablish any plantings through that area. They're allowed to impact mangroves and any vegetation there with no mitigation needed. With our process, we are mitigating some mangroves, but
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In the future, we do plan to pull out some of the invasives in there and look into some other plantings, though. So that area between the
pears
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is probably going to continue to look that way. They may sod some of the areas, but that's about it.
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a little bit about us initially
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Sorry.
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and hopefully get the best price since they were already mobilized. It makes sense to just knock it all out at once. Their price was a little bit higher than what we expected, so we went to our continuing service contractors, got a little bit better price on that.
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We're just waiting on our St. John's permit for that, which we should hopefully get in the next couple days, and then we'll proceed with the work. So the timing worked out. We just didn't use their contractor because of the price, essentially.
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our
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Okay.
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now.
Oh,
okay. Yeah. Okay.
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Okay.
Yes. Okay. Any other questions on that topic? No, I don't have any. Okay. And then one other update. ‸ Last week, we had a pre-construction meeting with DOT and Virgin Trains to talk about the upcoming at-grade crossings. So those are where the road and the railroads meet. They're looking to start construction probably around next March through some of the Cocoa crossings. Each one will be down. It'll be a hard closure for about a week. They're trying not to have consecutive roadway crossings at the same time. We're still working on getting the actual design plans for some of this. DOT doesn't even have some of the plans yet. So it's a little premature for a pre-construction meeting without plans, but we're going to continue to work through that. And we'll provide updates as we get done.
Thank you, sir. And then just to you and your guys, I've gotten a phone call. And
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for all the hard work that you're doing. And the business owner called as well.
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really appreciate ‸ you guys out there down in the village and other places. And ‸ I just
wanted
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to thank you guys for all the work you're doing. And I see them out there as well all over. So I ‸ appreciate it.
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So
thank you. Thank you.
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happy to see that.
‸ It's actually a pond. It's nice.
Yeah,
explain.
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Yeah, so when I had first seen images of the pond, it looked like ‸ what's called a dry pond.
yes
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basically a field. I didn't really believe that it actually had water in it.
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which basically has equipment on conveyor belts. ‸ It's like a lawnmower, a floating lawnmower.
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And we've removed a lot of vegetation through there. We've got a lot more to go. We're really hoping that this area starts to function a little bit better. It probably hasn't functioned properly in decades, I would imagine, mainly because the city, ‸ we didn't have control of it. And we're working through that process now.
And I've heard from numerous people over there that, you know, like one woman, that was the reason she moved there was for that pond.
And
then it, so to see it come back and I was over there a couple of times and just the wildlife and it just makes such a difference for that neighborhood. Absolutely. So maybe it will be an entire renaissance for them. So we also have the floating wetlands that are cleaning up the algae further down, closer to the school.
Yes.
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as a pilot study.
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depending on what kind of growth we get. But if we get good results, then we'll look to expand that program.
Mm-hmm. Can you see that? It should go over there. Yeah.
It's really pretty. We'll have drone footage as well, before and after and everything. Yeah. Yeah.
Thank you.
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It was just really two things.
‸ Right
now we're doing the ramps on Washington Street, which is, I think, W&J contract to do all the, redo the existing ramps that we have.
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I think that's D Street.
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Yeah. So I wanted to have them look at that. But since we're already working on those existing ramps, before they leave, you maybe can look at that and see what we can do in that area. Because it's probably,
I
think, me and Matt, we've seen that several times, like four inches or so below the asphalt for whatever reason. So it's always holding water in that area. Since we're already there.
Okay. Yeah, we'll look into that area. So
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areas as part of the mill and resurface work.
But
we'll take a look at the area and see what we can do to address it.
Indeed.
I
know we're getting close to the rainy season coming soon, too. Storm drain cleaning.
I
don't know. It might be on your schedule anyway. But it's going to keep that on your radar because that's really a lot of the issue in that area because
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But the cleaning of the storm drain will help out a lot.
Absolutely. Yeah, we came through there and did some relining. So as part of that, those drains get cleaned. Okay. And then we also go through the process of just general maintenance in those areas, too.
Thanks, sir.
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They're actually sitting in their backyards watching this whole process. And that piece of equipment, man, ‸ I've never seen anything like it in my life. It's crazy. But I can't wait to see the video because I know he said there's going to be some before and afterwards. ‸ So, yeah, pretty interesting. Thank you, sir. Okay. Rebecca.
Good
morning.
Good morning.
I just wanted to let council know that the audit's nearing completion. I hope to have the statements issued by Friday.
Normally,
what would happen is we would do an agenda item and the auditors would come and present to council.
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virtual approach. And
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And
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to review the financial statements of the city and discuss with the auditors how the audit went.
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There's no audit issues. There's no audit comments as far as what they told me yesterday. So that means that staff is doing well. My staff is doing good, being the gatekeepers of all things financial for the ‸ city.
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responsibilities when it comes to financial reporting, whether it's purchasing something on a fee card or approving a time card that they understand.
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‸ Also,
I
would like to just get on the record. Council ‸ approved some time ago Section 108 loan, which is CDBG funding, which we have budgeted for funding related to the Dr. Jolie Smith Community Center. After this meeting, we will be signing the closing documents with the city attorney being virtually present.
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Jolie Smith Center. And that's for $894,000. And then ‸ lastly, my staff has been tracking very closely not only the costs related to COVID-19 because the city is certainly incurring costs citywide, lots of discussion about what's eligible and what's not eligible because we are operating under Category B, which is emergency measures for FEMA funding. And also, we're looking at any types of grant opportunities that might be out there for other things as they apply to other departments that goes beyond just the supply things that are being purchased.
Thank you, ma'am.
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couldn't we present, why couldn't the auditor present at the council meeting? Even if it was remotely, we would still have it and it would be available for the public. I mean, I know we have these meetings set up, but I don't understand why we couldn't have the public presentation.
What I was going to do was have the auditors discuss with council members one-on-one to allow council individually opportunity to ask more in-depth questions, if you have any questions or concerns on the financial statements of the city, and then come back after at the next meeting and basically do an agenda item, which would be their presentation and get on the record that the statements were presented to council.
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We just thought that it would be a better opportunity for the council members to ask questions.
Okay, rather than have a workshop where we're all present and hear all the questions.
It's whatever way you would like to do it as a council. We just, we're trying to work through this whole virtual COVID-19 thing. Oh,
yeah. No, I get it. And
the auditors have done this with other cities also as a result of the COVID-19. Okay.
Yeah, I've just thought, I'm always informed by other people's questions as well. So in the workshop setting, maybe that's just too difficult for us to do.
How the, it typically is presented to city councils at a meeting. There's a very brief presentation, just kind of hitting the highlights.
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You have an opportunity to review it. There isn't, there hasn't been a whole lot of discussion and engagement related to it.
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The idea was that each individual member would have an opportunity to sit down in maybe a more relaxed environment and ask any questions that they want related to the audit and actually get into the document itself more so than with the presentation, but yet still bring it back for city council. So if you want to make those comments publicly between each other, share the comments that you've learned from your individual meetings, you can certainly do that at that meeting. So it's just that it adds another layer of depth to that document because of, you know, I think oftentimes since it's a document that looks back, sometimes the importance of it is lost. Mm-hmm. Mm-hmm.
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because definitely the presentation is very high-level presentation that we do to council. And so. Anything that you want to know about the financial statements, the different levels of fund balance, where we come up with the numbers, that might be a little long for a council meeting. So we were trying to allow council the opportunity to ask those questions and so we could address them.
Okay. And I appreciate that opportunity. I was just going to say, and ‸ if we would just be mindful that at least from my perspective, I'm always well informed, more well informed with the whole council discussion. It's also more in sunshine that way.
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at least ‸ in my opinion, I like to have those workshops that are in sunshine and where we have the opportunity to hear each other's questions.
Thank you, ma'am.
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No reports, sir. Thank you.
Okay. Thank you, ma'am. Mr. Walsh.
Good morning.
Good morning.
Not a whole lot different in the last two weeks from utilities. Pretty much status quo in terms of our operation and our changes. We're still keeping those implemented. I did want to thank the Cocoa Village Playhouse for making the masks because we've received those and those have been distributed. Primarily, our guys are using them when they're in the vehicles. That's when they make the most close contact. We have the schedule shift as just a reminder. ‸ We have people coming in at normal time at 7. The rest of the
folks
coming in at 10. ‸ That's really helping spread out contact in the building. Honestly, the building just feels very empty. Up on the administration engineering, there's maybe four or five people on the entire floor at any one time. That all seems to be working really, really well. We're still providing 100% of ‸ services. We haven't cut anything as a result of the COVID. From the direction from the city manager and from you all, we've continued to provide all services across the board. Also, just wanted to thank HR, finance, and IT for all of the kind of on-the-fly changes and the things that we've had to do over the last month. ‸ We had a lot of things in place, but there were still a few forms and some other things that we were able to quickly create electronic forms. And so it's important because the administration stuff, if it doesn't get done, it just is going to leave this huge pile of stuff to sort out later.
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to help us keep that administrative stuff flowing so that we don't have that huge backlog. So as a result, I think operations seem to be going forward fairly smoothly.
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that we do as an operational group where we're doing small pipe installs and things of that nature because it does pull a couple of crews together in order to get those things done. We need people
doing
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MOT and we need people in the hole and so on.
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we have delayed those, but they are just onesies and twosies here and there. So overall, and I just wanted to mention too, the one item, the American Water Infrastructure Act, that was passed a year or so ago, and we put some tasks in place. And just a reminder, the deadline was a few weeks ago, and I just, I don't think I brought that up in the last meeting, but I went ahead and made that submittal officially.
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that we do in terms of our vulnerability. It's
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sunshine. But really that the second part of it is due in six months for us, and that's where we actually have it, like the action plan that you all know well related to other things that we do as a strategic plan. You have the action and the follow-up. So we'll be working with Jacobs Engineering to complete that plan and get that done over the next six months. That's all I have for today.
And then also, Jack, your guys are, I know I mentioned police and fire, but it said essential personnel if you had your badge. So, I mean, if you guys were to go to McDonald's, I'd go there and show those badges, you know, so while they're out there. So they said all essential personnel, yeah.
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and I'm sure the police officers and firefighters are being uniformed, but yeah.
What's it called a fire police?
We gave all of our employees that we categorized as essential. We gave them special placards.
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job until you guys do your job. Yeah.
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any issues, there are a few property owners, businesses that really would like for the staff to actually see it. So if that's the case, we have made accommodations for that as well.
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at himself. So just want to give you an update on that. But if you hear of any issues, please feel free to reach out to me. We are looking at starting planning and zoning and board of adjustment meetings, hopefully in June. So we have not had a meeting since February, which hasn't been a problem.
We
haven't had anything that we've necessarily had to take before the boards. But we are looking about that. We'll need about that time. And then Charlene wanted me to remind you next Wednesday, April 29th at 830 is a Zoom virtual meeting hosted by East Central Florida Regional Planning Council. It's the Coco Business Resources and Resilience Virtual Workshop. Chief Lamb and East Central Florida Regional Planning Council will also be a speaker. And ‸ we already have about 20 businesses signed up. It's on the city's website. And also Samantha has been pushing it out through social media. So if you know anybody that would be interested, please register on our website.
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a large community of nonprofit organizations, is that going to be useful information, do you think, for them?
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for-profit businesses to nonprofits. So originally it was through our EDA grant, and it was more related to hurricane preparedness. But we've kind of switched it up
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I got a question. Are we reaching out to a lot of our nonprofits within our city? You know, reference to ‸ the census and getting them to get out there and push for this as well?
Yeah.
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So we have, like, the Sharing Center,
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There's a number of different representatives that are a part of those nonprofit agencies that we've been reaching out to and ‸ asking them ‸ to help us and continue to push the message. So we're continuing with ‸ social media push, and ‸ we're trying to get video from them so we can push that out as well. And we've been getting them, like, Boys and Girls Club has been putting our stickers in all of the meals as well that they've been giving out. Same with the Sharing Center. And all of the schools ‸ have as well.
Do
we reach out to the churches, too? That is, we've tried several times, and we actually, prior to the COVID scenario we're in now, we actually had been in discussions with
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about hosting, because they do a quarterly roundtable, and he was going to let us talk at the next one, but that got postponed. So that is one sector we've actually had a little bit of a harder time getting a hold of. We have sent out ‸ communication to them, but we don't seem to get a lot of feedback.
If you, yeah, if we can get some of that stuff, ‸ if I can get some
today
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because I know that, you know, at
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they have a lot of produce and stuff
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to be handing out multiple churches throughout our city.
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And a lot of that's been going on, and I haven't seen anything out there, ‸ and I didn't realize that the churches weren't.
Yeah, that's one, like I said, we've been trying to reach out to them,
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feedback. But I have a number of items upstairs, and I can print more if we need to, so I can get you some items if you'd like to deliver that. I did send a message, an e-mail to all of you, I think it was either earlier this week or last week, about the faith-based community and the fact that we were having a little bit of a harder ‸ time in getting hold of them. So asking your help
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trying to reach the people that you have in your contacts.
Okay. Yeah, if you could just put my little bag together and ‸ maybe some others, ‸ we can drop that stuff off.
That'd be great.
‸ And
we still, you know,
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do have those stickers that we've been passing out at the lunches. So if you guys are out ‸ and about and want some of those as well, I'd be happy. I gave some to some of the police officers as well, so when they're out and about in the community, they can hand those out as well.
Yeah, because today I know ‸ on Main Street, there's going to be probably over half a dozen, if not more, churches
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as well as East Coast Christian as well, they're going to be handing out,
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got a tractor trailer load of food
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And, of course, one of their satellite sites, which is here, offer Friday rolls involved with that as well. And then you have the
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and others that ‸ are doing stuff right there.
And
I'm here,
I'm working at the office, so if ‸ any, you know, I'll be happy to drop off, so if you just let me know when those are, I'll be happy to bring them flyers or stickers, or we have bookmarks, we have all types of material that we can hand out.
Okay, thank you. Ms. Sheely?
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Mr. City Attorney?
No report, Mayor.
Okay, thank you, sir.
Mr.
City Manager?
Just to add just a little bit to the prior reports, we are basing those changes within
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And so the
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as well as some additional measures to ensure the safety of the employees as well as the public that may enter and exit our public facilities,
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unless there's an extension of that date. Sort of looking at everything that we've implemented up to this point,
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You know, there's a lot of information that
have
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been put out related to social distancing and
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There really hasn't been any updates coming out as far as recommended time frames of that. It's kind of just been left out there at this point. And so all we kind of have to work from is that safer at home order,
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and still continue to provide, you know, that communication to our employees as well as the public that, well, that may end. It's not just a free-for-all, and we're not going back to the way we were at this point because we're still seeing those cases out there. And while the curve is flat,
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Schools have been closed for the remainder of the school year, which presents some opportunities or some challenges for some of our employees that should they come back to work, they still have kids at home. And while we have the ‸ Family First Coronavirus Act, it's unknown as to how long that will last, this public health emergency, and summer programs have been canceled or postponed. And so there's a lot of challenges among the families to ensure that their children are safe at home. And so there's a lot of things that continue to evolve with this public health emergency, and we're closely observing that. We do have a meeting later today to discuss some draft plans related to the reopening of the local economy and what business continuity planning that the city is planning for our local businesses to help them get back on their feet rather than, you know, being completely dependent upon the federal programs and information to kind of go it ‸ alone.
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they get that access and how they can continue to move forward. And so we'll be bringing more information on that as soon as we get that completed. But that's all I have to report, sir.
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No reports, sir. Thank you. Okay.
‸ I
just have one thing. Just kind of let the ‸ council know.
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and it was a few things that are not up to par. And I'm not sure on as far as our budget, what we have may have remaining to make sure this, these things are completed. And those things are Wi-Fi on the site complete, because we all know that's a safe place for a lot of kids in the area.
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few minor things here and there. So I'm just kind of letting you know ahead of time, just in case it may come back. I'm not sure on, like I say, the amount of money we may have left at the end, but something may come back.
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anything, and I want to make sure that we don't allow a product, and we let it go back to Brevard County Parks and Recs, and it's not up to par for our community. There were some statements made that I didn't really care for, that was, you know, it's better than what we had. That's not good enough for me. I feel like all of y'all feel the same way. ‸ Our expectation, when we spend this kind of money,
we
want to make sure that the product is not necessarily perfect, but that we show that, hey, look, we did our due diligence. We're not just trying to, you know, build something and just do whatever and walk away from it. No, that's not what
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So just kind of let you know that ahead of time, just in case it comes back. I would love for y'all to go take a tour whenever y'all have time.
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I'm really, really proud of our hard work,
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construction, there's always the little things that kind of get skipped. So I brought that to my attention, just kind of let you know that, too.
‸ And when will it be completed?
I think probably a month.
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If we need to spend a little bit of extra money to make sure it's ready to go, I don't want to, you know, we have a grand opening, like I've seen some other projects that we've had, and it's not where we needed to be. And so just kind of let you know that.
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to that, I know that a lot of these things, because I had some current concerns, too, was brought to the attention of the individuals that was involved with this back last year. I mean, around September, October frame of last year.
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which was a perfect time to put that in there, because when I heard about a boom box, and it's like, are you kidding me? You know, and so anyway, just here we go. I mean, it's like, you know, when you do things,
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And, you know, if we're going to invest that kind of money. Councilwoman Warner. Yeah,
‸ just a quick question. Alex, are you saying it's the amenities, not the construction itself, that's an issue?
Well, there was construction issues.
‸ It's hindsight now to even discuss it. But things that probably could have been done ‸ to help out or maybe give a little bit of room here and there.
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It's not anything that's actually subpar in the actual construction. Right,
right.
Okay. So it's planning.
We
could have, and I could blame myself.
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So I'll put that on me.
but
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the reason I'm questioning is we
use W&J construction a lot, and we've always had really good luck with them. So I'm asking. Yeah, just the plans itself.
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Right, not the product.
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Thank
you.
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It was just ‸ a little bit of a design change. Yes. Okay. That wasn't shared. ‸ I know I didn't get
it. I just
needed clarification
on that.
Yeah, I missed
it. Thank you.
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a couple other places
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So these stores are picking up.
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You're starting to see a lot of areas. It's a lot of things going on because ‸ the movements have changed because of COVID-19. So, Chief, I would like to have a little bit more presence in those areas because things are really happening.
I
mean, it's a lot of, you know, random shooting here and there.
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And at times, it's just because they don't see that car in the area. So just bring that up. Because like you said, it's a lot of crazy things going on because people really don't have nowhere to
go right now. Awesome. Yeah,
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And I guess they got isolated to like one door or something like that. And I was looking at the amount of folks there. And
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I mean, it was just a ton of folks there. I couldn't believe it.
And
going in one entry.
They're limiting the number of people that are in the stores at one time, too. So that's, and Sam's.
I
mean, there was a line at Sam's the other morning that was just unbelievable. ‸ Yeah.
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No real report, Mayor. I did want ‸ to piggyback on what Councilman Goins was saying about kind of a change in the dynamic of what people are doing around the city. I'm seeing a lot more pedestrian traffic. Everywhere. So, I think maybe we need to just make sure people are more conscious of that.
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There's
a
lot of children on the street at a time of year when we normally don't see children on the street. Thankfully, there's not a lot of traffic out right now, too. So, we aren't dealing with those issues. But as people do start to go back to work, those children are still going to be out on the street when we're not expecting them. Still going to be a lot of pedestrians. I'm seeing a lot of walkers and joggers and bikers along the river road. I'm
seeing
a lot of people use open space that they don't normally use and do things. I mean, it's really great to see the kids come down to the river ‸ with their fishing poles and go fishing. But those kids have to get to the river on their bicycles. So, we just need to be conscious of that and be careful. And I'm also starting to see a lot of gatherings in, like, people's carports and yards and stuff. So, as the officers are going around, if they'll just stop and remind them that they can sit in the carport, but they just need to spread out a little bit. You know, so, because that's ‸ not necessarily ‸ happening ‸ if you drive through some of the neighborhoods. ‸ It's a daily party.
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especially out on the north end. You know, 30 or 40 people hanging out in somebody's garage is not exactly social distancing. So, yeah.
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No, not my friend. His next door neighbor.
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Okay.
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Yeah, just two things I wanted to say.
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Well, first of all, thanks to all employees.
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And I just love my new mask.
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Also wondering if, you know, it occurred to me,
it
was actually suggested to me, is there any chance that we see that, I mean, maybe there's
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where you can still practice more social distancing in that larger area?
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if that's even a possibility as we transition and go back to more normal life.
I
mean.
And then, speaking of the arts or the humanities,
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where we were going to look at, remember, Ben Brodemarkle,
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he was going to tour us through the Science and Natural History Museum.
And,
of course, they're having troubles as well. So, I don't know,
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Do we go and wear masks? It's
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What about you, Mayor? Yes, ma'am. Brenda?
Yeah,
I
just, I think we leave it up to them because they, you know, they're the ones, I mean, we come in here and we sit together. So, if they're willing, then I have no issue. Yeah,
he called and he wants to do that. So, you know, we'll at least take a look at it.
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And that's it. Thank you.
Thank you,
man
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But, anyway, ‸ I, too, like everyone else, I appreciate what our employees are doing. I think they're doing an awesome job. I mean, ‸ I see them out there every day. It's absolutely incredible. And I know that some of them might have concerns and ‸ they have families to go home, too. But we really do appreciate everything that they're doing. And I just wanted to thank all the folks that are taking the time out and of their days and weekends to serve our community. A special thank you to Time Out, Stumpy's, Curtin-Myers, The Real Church, Pebbles Catering.
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up to help provide meals, hot meals for our residents and others.
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So, I appreciate it. We appreciate it. And it's not going unnoticed at all.
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And all the students out there that, I mean, ‸ I've told some of them they're going to be a part of history. They are a part of history. I
said
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because this graduating year, the year
they'd
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never forget, and it'll be in the books.
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And they're looking at dates of June the 26th or July the 24th. And those are both on Friday. So, they're still looking at those dates right now. Those are the new dates they're looking at. So, just kudos to all those kids. I know this is tough. I know they've worked hard all these years just to not ‸ wear their cap and gowns and then walk down and let those families see them. But we are proud of them. We appreciate them as well. And I'm not going to prolong this any longer. But I just have one question about our lawn abatement.
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question before the meeting, gone without having a contractor to do that?
Yeah, it's my understanding that contract had expired at the end of last fiscal year. Last fiscal year? Yeah. Okay.
So, there wasn't a gap in there like the years that we hadn't had a
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doing that? No. ‸ Okay.
And then, yeah, it had expired, but it was temporarily extended until December.
Okay.
I was just curious.
‸ Okay. And that being said, we're going to move on to our
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No public hearing. And also, we're moving on to council business. Item number one. Seek council direction on the temporary waiver of building permits related
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by city council.
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Thank you, Mayor. On May 8, 2019, city council approved resolution 2019-032, providing for a temporary waiver of building permit fees related to the installation of solar, voltaic, and thermal systems for a period of one year. Additionally, council ‸ expressed they wanted to support the Solar United Neighbors of
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initiative of the League of Women's Voters, and the intention of the city to partner with those organizations to further adopt, for the further adoption of solar energy in the city and Brevard County. So, the city assisted in promoting the Florida
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increase interest in renewable energy, and to help recruit co-op members, and also to help promote other Florida Sun informational meetings. We also provided information about the Florida Sun co-op partnership opportunities on the city's website
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In addition, we promoted UCF's Florida Solar Energy Center's research facility that was constructed in 2011 and provided testing for energy improvements in new and existing homes. So, as directed by council under resolution 2019-032, staff is providing the following information. For the period of
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the city received eight building permits for the installation of solar, voltaic, and thermal systems. The permit valuation was $180,638.10. The permit fee waiver totaled $1,160.40 within the agenda item.
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So, staff is now seeking council direction on the temporary waiver of the building permit fees, which was previously
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Staff is providing the following three options. One, discontinue the fee waiver and begin collecting the permit fees for solar, voltaic, and thermal systems. Two, request staff bring
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fee for a period of one more year. Three, request staff bring a resolution amending Resolution 2013-37,
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of building permit fees and eliminate the building permit fee associated with photovoltaic and thermal systems. In order to promote the goals and objectives of the city's sustainability advisory committee and the draft Sustainability Action Plan and Resiliency Report to encourage residential and non-residential building strategies to promote efficient measures, energy-efficient measures, including renewable energy installations, such as solar, voltaic, and thermal systems, staff is recommending option three.
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Thank you. Just to say, I know, I think John told me, somewhere around 50 homes in
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that have solar. And
that may be correct. There's about, when we first presented this in 2019, there was eight that year. So ‸ just in the last two years, it's 16. So in the previous years, you were probably looking at about 50, depending on what they all did. They're ranging about $10,000 to $29,000 in solar improvements.
Thank you, ma'am. What was the wishes of the Council?
Motion to approve. Second.
We got a motion from Councilwoman Costs, a second from Councilwoman Warner. All in favor, signify by saying aye. Aye. Opposed. Opposed? It passes unanimously. We're going to move on to item number two. Pursuant to the interlocal
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recognize and approve Mr.
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as
a
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Board of County Commissioner, designee, and authorized representatives to serve on the ‸ reconstituted
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‸ Yes, sir. The item was presented to y'all ‸ in addition with his application. Brevard County Commission made the appointment for Mr.
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Motion to approve.
We got a motion from Councilwoman Warner.
Second.
Second.
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more likely going to be
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Okay.
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Is
your mic on? No. Sorry about that.
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Mr. Brown
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And we want to make sure that he understands and also the board understands that there will be a voting conflict. So we just, so they understand that moving forward. Because I know they're going to be probably one of the applicants for future...
Well, I think they get funding
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Yeah.
‸ The attorney will make sure he understands that.
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Yeah.
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Yeah.
Yeah. I'm sure the attorney for Diamond Square will go over that and make sure that any paperwork is... Yeah.
Okay.
Okay. Okay. So ‸ we got a motion from
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a second from Deputy Mayor...
Actually,
it
was... Oh, Councilwoman Warner, and then
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All in favor, signify by saying aye. Aye.
Aye. Aye.
Opposed? ‸ Passage
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All right. Thank you. And we can move on to Council Business Number 3. The City Council consideration of promoting interim city manager, the city manager position,
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necessary, approval of agreement between the City of
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and Mercer Group, Inc. Administrative Services.
Yes, sir. Earlier, Council had a lot of discussion on this item before ‸ this section of the meeting started. But this was asked at the last special meeting we had last week to bring this back for City Council to consider
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Attached to the agenda item is an agreement that was drafted by our city attorney with the Mercer Group. And we also have a budget resolution attached to move money from contingency to the ‸ appropriate fund accounts, the fund that Mercer Group, if needed.
‸ Okay.
I do have some public comments, too, just for this item, whenever you're
ready. Yes, ma'am. Go ahead.
So we received a few e-comments on this. The first one is from Emma Kirkpatrick with the
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She is the president and their board of directors, which I believe you all received as well in an email. Mm-hmm. Dear members of Council, in consideration of these extraordinary times, we recognize the importance of stability and continuity for our best possible recovery.
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to show its support for maintaining the interim city manager,
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in that position during the upcoming period of important decision-making. This will provide the obvious attributes of continuity and crisis, familiarity with the city and its business and political affiliates, and fully developed relationships with existing staff. We have had the pleasure of working with Mr. Fuhrer in many capacities through the years, and have always found him courteous, thoughtful of ideas and possibilities, responsive, and extremely knowledgeable. He has had the opportunity through the years to learn and understand the complex entity that is our city. From the perspective of our organization, within the framework of our area of operation,
and
a mandate, Matt has a genuine interest in and commitment to the success of the village, its waterfront, and its future economic development. We fully appreciate the very important decisions you will be called to make during this difficult time, and believe that Matt Fuhrer has the ability to facilitate the city's recovery.
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Board of Directors. We also received one from Candace Rogers,
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should have a copy of it. So, in essence of time, I did ask her what she wanted me to read. So,
I
am starting at the section, it says,
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And it says, this situation actually provides the city with some wonderful opportunities, but foremost, we can have stability as we navigate these uncertain times. Allowing Matt to work on his own and exercise his own discretion and vision would be an excellent audition opportunity to see if he would fit as the permanent manager. Matt knows the city, has corporate knowledge, and has a good working relationship with elected officials, staff, and citizens. There is no learning curve at a time when we can least afford one. In our dealing with him on coalition issues, he has always been knowledgeable, responsive, and respectful. Using this approach will give Matt an opportunity to demonstrate his skills as a leader and a glimpse into his strengths and weaknesses.
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out what attributes and benchmarks will be used to evaluate performance.
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their search. The city should conduct a review specific to these criteria, perhaps in six months, when either party can opt in or out.
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After this test drive, you should know whether Matt is a good fit for the long term.
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him. This is an advantage that is lost in ‸ an all-out search where a test drive is not possible. You could potentially select a candidate who looks great on paper or in interviews, but just doesn't work out. If a newly selected candidate doesn't live up to the expectations or finds that the city does not live up to theirs, we will be thrown into turmoil.
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He's an outstanding athlete and a good man. By all measures, he looked like he was on the path to a brilliant NFL career, but once he was drafted, it just didn't work out.
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there a downside to this approach?
It
has been suggested that the city needs a culture change and is best accomplished by bringing in new blood. There is, however, a growing body of thought among organizational development professionals that some of the most powerful ‸ forces for organizational change come from within when properly nurtured.
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can then proceed to search at a time of our choosing. In no way is this opinion advocating any person for city manager, but rather the process and timing in which we maintain stability during these times. This gives the city the opportunity to experience a candidate's leadership ‸ and management capabilities in a way that is not possible with a traditional search. We also can imagine that in the midst of the current crisis and knowing that we are facing turnover on the council, a broad search may yield a reduced number of qualified candidates.
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do a broad search.
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the good. The city does not need the perfect manager or even the best manager if one does indeed exist.
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the strengths of the team. We all want what is best for the city and with that in mind,
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and exercise his own discretion and vision. If necessary,
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does not hurt the city but allows for additional options.
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‸ She says, Honorable Mayor and Council, you also received this copy as well.
It
was an email. Speaking only for myself as a longtime business owner in Cocoa and not on behalf of any organization or agency, I would like to express my desire to see council retain Matt Fuhrer as interim city manager for the near future and not spend money to go out for bid for a potential hiring consultant. There are these are unprecedented and uncertain times, not only the coronavirus threat, but
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be affecting
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When it became necessary to consider a new city manager, council promised the public transparency in the hiring process with conditions the way they are and access to council meetings restricted. The community has practically no chance to participate in limited access to information for full understanding of the process.
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Perhaps it's better to hang on to the money that would be spent on a consultant until circumstances even out of it. Let's at least go let's at least get to the other side of the health crisis and the budget process with an interim manager who understands our city its goals and its challenges.
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because we may have discovered we already have just what we need. Thank you for your consideration Janet. And that was all
I had. Thank
you.
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Yep.
Okay. Okay. Councilman,
I
mean,
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First of all, I appreciate the comments from everyone who has sent emails and phone calls. But again, if we go with Mercer now, Matt is still here. He can still show us who he is as a city manager by going through the process. There's nothing changing unless he chooses to leave today. But I don't think that's going to happen. So I don't understand why it would be, why we'll be waiting if he's still here.
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He's still going to be here for the budget. No matter what the length of time may be, his job is not going to change. If anything, he's going to really step his game up. So I just, and she's right. There is no perfect manager.
just
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like no perfect police chief, no perfect fire chief.
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and there.
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city. And if he's that, ‸ it is what it is. I like him. I've told him that before. ‸ But again, we have spent a lot of money on consultants
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I ‸ could probably over $200,000 worth of consultants.
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a half job on the parking workshop that we had.
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we're going to make in the city, I think is a drop in the bucket. So again, I appreciate all the comments. But again, this is a very, very important decision that we have to make. And if throwing the net out is the best policy for us to do, let's do that. But again, Matt is still here. He's still going to do his job, regardless of what.
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So that's my two cents on it. Thank you, sir. Councilwoman Warner.
Yeah, ‸ I had an opportunity to sit down ‸ and meet with Matt. I had not had previous discussions with him about being ‸ the city manager because he had not expressed an interest in the job to me previously. So it wasn't anything that we discussed.
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I don't necessarily know that right now is the best time to search.
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that we had to choose from, not only with what they were asking for financially, but also with their abilities to do a search that's very specific to our needs in our city. And I know the process is going to take time because the Mercer Group is going to want to sit with us individually and see what it is that we're looking for. ‸ And all this takes time, and it's a process, and it does give Matt an opportunity to continue to work. And we do have budget coming up. We do have all these other things coming up, and I know that Matt's going to be busy on that. I think we have our first budget meeting coming up in just a couple of weeks.
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17-5 to me is like, when you consider how much money we blow on consultants,
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Yes. My biggest concern is that when we're doing a search, it is not fair to the people who may be risking the job that they currently have to apply for a job with us without knowing that we have what we consider a strong internal candidate. So I want the Mercer Group to make it very clear in their search that there is a strong internal candidate. Normally, when you're looking for a city manager and you're going out to do a search, there is either no internal candidate. I don't want the city of Coco to get a reputation for throwing out a wide net and then throwing back all the fish. Because when you apply for a job as a city manager, if you currently have a job, you're risking your current job.
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and they will, I mean, we always know when our department heads are looking.
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right now among our department heads who have put out resumes and looked for other jobs. Because it gets out. People talk. They're risking their job to apply to come to work for us. And in this environment,
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But if I do it, I want to know what my risk is. And I want to know that ‸ I'm competing against an internal candidate that may have community support and may have support on the council. So I want the Mercer Group to be very honest with the people who contact them about applying for this job, that there is a strong internal candidate that's available.
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may be the choice and that he's on the table. So I don't have any objection to moving forward. I would like personally not to make a decision until after we get through the budget process. Because to me, the most important thing that we do is set our budget and our priorities for the coming year. And it's even more important than ever this year. We're going to be facing a huge loss of revenue. We have no idea how much. We're going to have to change some budget priorities. All of our department heads are going to have to change some of their budget priorities. And I need to see how Matt deals with that before I can decide if he's the right person. I have somebody applying. I can pick up the phone and I can call the people they worked with. I can call business owners in their city. I can see how they dealt with issues in the past. But I have nothing that tells me how Matt is going to deal with these issues unless I give him an opportunity to show me what he can do. So
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when you said decide, you said wait
to
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after the budget period to decide. ‸ Can you clarify what does that actually mean?
Well, our budget process depends.
You
know, ‸ we have our first workshop coming up. We don't set our budget usually until September. But we usually know exactly what our
budget's
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going to be sometime during the summer, usually by June or July. I don't expect that Mercer will be back with applicants for us before June or July. So, I mean, we're looking at a, you know, close time frame here. So, as I said, I'm not worried.
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money. But it's just a drop in the bucket compared to what we've spent before.
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firm when it comes to city manager. It's just too much of a process.
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she's got no business hiring her next boss.
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I don't have a candidate.
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pocket.
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Yeah, I would say, well, we're definitely going to test drive Matt. Look at it. So, that's covered. And I went back. I mean, I've really looked at the public processes because that is a concern. We do want to unite this community. We do want to give them, we do want people to have an opportunity for feedback and, you know, to be supportive of our ultimate decision. By the way, I do know organizational theory. I have studied organizational theory. And it supports my position that we look for. We ‸ cast a broad net. And let me just go back one more time. This being the most important decision, likely the most important decision that I will influence in my tenure. I love Coco. I want it to have the best it could possibly have. And that's why I would support the executive search firm. I would support going forward ASAP. There's already a schedule, a timeline laid out.
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I guess we'll get to see how Matt manages the budget. But I don't understand that, I don't see that as being a deterrent to going forward. And I think we can do it publicly and transparently. And that's already, you know, the firms, the Mercer Group had already laid that out for us. So how we can do that, even practicing social
distancing.
So,
my position is that we move forward today. And that we support Matt and, you know, see his greatness in the next couple of months.
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So that we are in line to make other important decisions. So that we are in line to provide leadership through this next period and create as much stability as possible. Not putting this decision a year or two off.
Thank you, ma'am.
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No, the only thing I can say is that I think we should, you know, give Matt a chance at it. He's been here for six years or so. His knowledge of the employees and the way the city is running and the direction we want to go in. I think he's a fit for the job.
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on in the city?
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go on with Matt for the next city manager. Thank you.
Thank you, sir. And then I'm gonna ‸ chime in a little bit. You know, I think Matt's doing a good job. There's no doubt about that. But I think, you know, moving forward, if we're gonna ‸ get, I think we should cast that net out there and see what's out there.
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And I think that, but Matt still has that opportunity. But I don't want to
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strong candidate because as far as I'm concerned, there's never a strong candidate. There are candidates and you might like a candidate, but at the same time that don't make them a strong candidate. And if I'm gonna ‸ go out and I'm gonna ‸ look and try to get the best that I can get out there or see what's out there and having it come forward. I'm not gonna ‸ throw out there that, hey, I have a strong candidate here. So, you know, you
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put your stuff in there, you're wasting your time. And this is, I want to see what's out there. And personally, and we've always done stuff in turn, we seem to do a lot of things internally.
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to see what's out there. And that's, and then
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they still want to see what's out there. And I think he's doing a fine job. I think he's gonna,
to
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be an excellent city manager.
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time,
we'll get
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to see him function and see him handle some of the current
situations we've
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got going on now. So he's not out of the race. He's in the race.
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something else that, that impresses us.
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want to go as a city. And so, I'm with, I'm all for possibly just going ahead and just moving forward with this, but at the same time, Matt's still in the game as far as I'm concerned. And, but this is based on a lot of my constituents and as well as some business owners as well throughout the city.
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No. I'm sorry. He was first.
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can you make sure that the Mercer group, if you all agree on this, for that week, can we set the number of amount of finalists that
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25, whatever it may be,
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we set that?
‸ Mercer group should advise us on that depending on the number. They will narrow it down and they will work with us individually through the whole process to, it'll kind of be up to us because they will let us each pick our favorites and then they'll
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the year. It's kind of a similar process to that. They will sit with us individually since we can't, you know, and then we'll have discussion. But I, you know, I'm getting a lot of, a lot of similar feedback, I guess, to everybody else. But I think one of the most important things we have to do is if we want to get strong candidates is we all need to be publicly and in this meeting, we need to be united and on the same page. If we appear divided, we are not going to get decent candidates. And
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on the same page. We all might have a few nuances and we might have different reasons for doing what we're doing. But it sounds to me like that. That overall, I
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that makes him a strong candidate so that my use of the word strong had to do with the fact that ‸ Matt is, you know, I wasn't. I
was
indicating that nobody else had a chance, but the more united we appear, the better candidates we're going to get.
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part, with the exception of Mr. Bouvier, who picked an internal candidate the last time we had a city manager choice.
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the city last time to pick an internal candidate for the short time it lasted. So I understand, you know, his thought process, having ‸ sat through a meeting where an external candidate was available and honest and truly probably part of my attitude towards this whole process is sitting through a seven hour council meeting while a choice was made. And that's when we got Mr. Holt for city manager that actually, I think that meeting lasted seven hours to make that choice. And that was after a nationwide search and some very, very strong external candidates.
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it. So that was, that was my, my thought of wanting to make sure we.
Yeah. Because what happens is with the sunshine, once they're a finalist and we do it publicly, that's putting a lot on the line for the candidate. They're still actively employed somewhere. You know, they could basically go back to their community and, and their council, you know, could let them go over it, you know, and. And it happens. So, so that's where
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concerned over the having an internal strong candidate and, you know, that's ‸ decision. And we did receive a comment, Samantha, ‸ she ordered it to me during the meeting from Jennifer Riggs about blacklisting the names until the finalists. And then you can speak to that probably on public record, but the names wouldn't be exempt from public record under the record laws. And so
we
get an HR, we get records requests all the time for applicants or who was that, who else applied for this job. I'm doing a records request for that. And,
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given to the city of Coco, all of that would be part of public record.
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at
a
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council meeting, you know, as far as.
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public record, but once they come to us, then they are. Correct. Okay.
Yeah.
If this particular person is a professional, they're going to talk to their boss, they're going to talk to the people they have of authority, and they're going to let them know that they're applying for another job. I mean, this is, this is what normally happens. I mean, I've had,
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to. And this is
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municipality. So if they're a professional, they're not going to sneak and do it. This, you know, it's a potential career change, which is normal.
It's common in human resources when we're pre-screening candidates, like, you know, that's usually an applicant question. Right. Are we okay to contact your current employer? That's
right.
If somebody says no to that, you know, you know, usually they say no, you know, maybe you can, if the discussion is, can I contact them after a certain period? And, you know, they don't want you to cause any red flags, you know, if they're not a final, final candidate, you know. Gotcha. So, you know, everybody's different, but that's usually because they don't want to rock the boat, you know.
And,
you know, I mean, because it could be destructive for their whole family and, you know, it could be like moving across the country, you know.
Right,
right, right. Yeah,
and I can add, I know I saw a couple emails where, for some reason, some of them seem to think that the, you know, any city manager is going to apply, is going to currently be working as a city manager. ‸ There are some city managers that were city managers in smaller cities that went to bigger cities and their assistants there, you know. So, ‸ it's just, yeah,
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individuals that are currently working as city managers, you know. But anyway, what I've been saying, it's, what are the wishes of the council? Just waiting on a motion.
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Second.
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All in favor signify by saying aye. Aye. Opposed? No.
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I just want to add for the record that the agreement that was attached to this agenda item.
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it through Anthony for her to make comments back. I received her comments late yesterday afternoon.
Okay.
So, there might be a couple minor changes to the agreement and then we'll get it to you to sign.
Okay. So, our motion covered moving forward, right? Right. Okay, good.
And that's
what
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the budget transfer as well, so.
Correct. Okay.
Okay, we can move on to item number four.
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Mr. State Manager.
Yes, sir. You may recall the conversation at the last meeting related to an inquiry from one
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city could provide related to ‸ their monthly rent
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As you can see within the agenda item, the city identified those tenants that are
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of the conference rooms in the Civic Center. You can see their monthly rental amounts on that chart, as well as they are all under annual contracts that are coincided with our fiscal year. And so, we put together a few options for you to consider. One is to continue status quo and do not change the terms or rates of the current agreements. The second option would be to provide the tenants an optional rental deferment option for the months of May and or June.
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No late fees or interest would apply to that deferred amount. And then the third option would be to offer tenants a waiver or reduction in rental fees for the months of May and June and
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they pay
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Within the item, it varies from each from each business due to the size space that they have. And in the type of use I can go through those if you'd like
no you're okay I didn't see it on Granicus
and
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how does that work like it
‸ actually is set up because it's
set up
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as a classroom so they rent it for ‸ the entire year it doesn't get used during the summer but it is still set up as their classroom
and of course
‸ yeah
I was just gonna say
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down like every other school right now and that was their reason for using the building do we know if these other companies are still I would say that Jackson private wealth
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do we know if they are actually still operating I mean the revenues might be down like everybody else's but I'm sure they're still actually operating
yeah I do know that a portion of their business operations at least prior to the public health emergency were conducted online or remotely to some extent so I couldn't speak to their individual impacts related to that but my
thoughts would be maybe a deferment for a month or so
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be st. Mark's because I know that as a church that isn't able to do anything much beyond online and without school going on, their their revenues have to be severely affected by this. so online.
Yeah,
they're doing online. but But we all know that, you know, most churches, the majority of their revenue comes on Sunday morning in the offering plate so unless they're unless they've managed to keep their their revenues up, they're probably they're probably financially,
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using, to some extent, their their space. they're
Actually, none of the tenants are using their space. Nobody's in there at all? No. okay so they haven't been utilizing their space that I know of and they can do an ex a portion of their businesses is online but
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wealth and he did mention that his spouse also owns a salon who they can't do business. So they've been essentially shut down. So so it was more of a family for him. It was their family income and what they can do. so Yeah,
I have
I
mean
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and I know that I mean when you look at the
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you think wow those are really cheap rents but
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your ability to use your space is highly limited by the other activities in the house. So having gone through that for multiple years, so they they do get a break on their their rent simply because they're they're having to to deal sometimes with weddings and parties and all kinds of other stuff that go on on the facilities but I have no issue with the deferment I don't know about forgiveness but I definitely don't have any issue with doing a deferment until this is over.
thank you ma'am Councilwoman Cross
and I would support a deferment as well
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so that you know the private education fees which is what supports their school are being paid by the families I thought I understood that from someone I had spoken with that's not the case I could I would consider waiving at least a part of that. But
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yes I mean we can always address a waiver for them later but yeah deferment for now I think would be definitely the and
that would be is that option
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should I make a motion to support option number two
that's what you like. Second. oh did you make the motion? Yes. Okay, we got a motion from
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aye.
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Aye.
Opposed?
Councilman
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did you hear that motion?
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Yes, I did. I said yes.
Oh,
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That would be the resolution?
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Yes, ma'am. Okay. Yeah, it was the paper that
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city business? No, no, no.
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talking about the amendment for the
utility.
‸ I'm sorry. I apologize
for that. ‸ Sorry.
This agenda item is being brought to you because recently at a council meeting, council approved an agenda item for a contract with Wharton Smith to do the, to be the consultant for the CCRIP project. And although there is adequate budget in the fund,
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they're at the point where they want to pull the purchase order for that. And so this agenda item is to reallocate the budget. The utilities work with ‸ finance department in reallocating the budget for some of the projects that were listed originally ‸ to utilize the series 2018 bond proceeds because the utility department feels that they'll be able to utilize those bond proceeds more quickly for the CCRIP project. We're reallocating some of the budget from other projects that they'll most likely cash fund in the future to provide that funding. So this agenda item is basically a budget amendment, moving the money around from different projects and putting it all into the CCRIP project so that they can proceed with pulling the purchase order to Wharton Smith for the project. And I would also like to note that at the next agenda council meeting, there will be an agenda item to present to you in its entirety, the reallocated list of the bond projects, because that's required by the bond covenants. Originally when we took out the bond, there was a list of projects with estimated costs for those projects.
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still within those bond proceeds amount of money.
Thank you, ma'am.
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I was just going to ask the CCRIP you said,
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the name of the project? Which one is that? Okay. That
was the big one that Jack had on a recent ‸ council meeting.
Yeah. Okay. Motion to approve.
We've
got
‸ a motion from Councilwoman Warner. Second.
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I apologize for that. All in favor, signify by saying aye. Aye. Aye. Aye. Opposed? It passes unanimously. Thank you, ma'am.
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some health emergency information and consider a cancellation of certain public meetings and public and private events.
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I've got it over here, sir. ‸ Yes, this item is related to, if you go back to the March 17th special city council meeting, the city council had approved an action to cancel the public meetings, with the exception of city council meetings, as we explored that use of communications media technology. We were able to do that, ‸ continue to host our city council meetings, while at the same time we canceled the other City Boards and advisory boards through May 11th, which would mean the next regular city council meeting was May 13th. And so within that action, there was also guidance provided that we'd come back at this meeting to discuss how we want to proceed going forward. We did ‸ look at the latest information that was out there related to the public health emergency and what may the risk be to the public for the residents, as well as our board members, that would be in attendance if it were hosted through regular means. And you can see also provided is a list of public, as well as private events that ‸ occur largely in the downtown area,
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there was actually some information that was updated yesterday from the University of Washington related to projections of the public health emergency.
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public health, you know, has ‸ since passed us by. And we're on the backside of that curve. We are still seeing those, the number of cases, well, they're not going up, they're staying flat. So it's, I think, somewhat hard to determine that it's going to continue to trend downward,
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this month. And we're still unsure what business activities and everything that's going to take place at the conclusion of that order. And so this is really for city council to consider. And one option that you may want to consider is we can explore hosting some of these boards through the use of alternate technology or even potentially hosting them on site in a limited capacity.
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atrium area and then come in maybe one at a time to present if necessary. There's a lot of different means that we could use to make those meetings happen in the May timeframe.
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to make that happen. But I would ask that you consider to continue that extended closure period ‸ through May 11th. And then those meetings that would occur after that period, we could work to employ some sort of technology or modification to the process for those meetings.
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meetings first, and then let's get to the public and private events that we have upcoming. Yes, sir.
Councilman Warner.
Seeing as how like planning and zoning and board of adjustment, those are quasi-judicial, is there a way to organize those meetings so that they can comply with the legal guidelines and still comply with the challenges of social distancing?
Like
you said, maybe, because those are the only ones that I see other than maybe code board, which ‸ may need to have meetings coming up. The rest of them, I mean, they can probably do their meetings because like we do our meetings sort of, but for those, but I agree that when it comes to public events, I don't want to be responsible for inviting 20,000 people down to the park for the 4th of July.
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I think we can find other ways to celebrate without inviting the public to forget about social distancing.
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exactly. That's just not anything. I mean, as far as like the May and June, big public events with 5,000, 10,000 people, to me, that's a given. No, those don't need to happen. But our meetings where we really do have business that needs to be taken care of, especially board of adjustment, planning, and zoning, because those are holding, you know, potential businesses up. If we can find a way to accomplish those, and I'm sure Anthony's going to need to weigh in ‸ on those boards. But I think it's important that we move forward with as many of those as we possibly can.
Yeah.
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for the month of May already. So you're looking at the June timeframe, which we'll certainly have more information as we get closer to that. And Anthony can maybe provide a little bit more information, but it may also be dependent upon those individual items being considered under those board meetings, as far as what may apply and what may not.
Well,
with planning and zoning and board of adjustment, don't we, if there are neighboring properties that are affected, we send out letters anyway, right? So ‸ there's notice. We still would do ‸ those in our normal, you know, newspaper notices or whatever we do.
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So it's just the actual meeting itself and the ability for the neighbors to come in and voice their opinions that we would have to worry about dealing with. And of course our board members and protecting them. So I don't know. I mean, if they can do virtual.
Mayor?
Yes.
Yes, sir. Yeah. I just want to, you know, echo what ‸ Matt said. When it comes to quasi-judicial matters, for example, development permit matters, you know, exercising a proper hearing under these circumstances is very challenging, to say the least, because especially given the governor's order, which is
the
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least effective until April 30th, which the order I'm referring to is the safer at home order. There are, you know, unique due process challenges. regarding quasi-judicial matters. The code board, the board of adjustment, predominantly all of their items are quasi-judicial.
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very challenging. Many cities have basically canceled those meetings for the time being to see how these governor's orders, you know, play out because, of course, the impact is while the applicant may be able to attend and present, there are other interested parties that may want to attend but can't. And, you know, having an effectual presentation of an, of an, by an effective party is very challenging if they can't be there in person. So those are the type of issues we deal with.
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quasi-judicial and legislative. ‸ Some matters that they handle are development permit related, but others are legislative, like reviewing potential code changes.
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to the potential code changes but their quasi-judicial functions have the same challenges that the code board and the board of adjustment would face. So, you know, we've basically taken it on a, on a day-to-day basis on whether those QJ hearings can actually be held properly. And we might know more depending on what the governor's order, whether it stays effective beyond April 30th.
Thank you, sir. Are you done, Councilman?
Yes, I'm done. Thank you.
Okay.
And I can tell you, I was looking at this and my thoughts were, you know, I could see Council in all the May and June events and then maybe revisiting the July events in the May, maybe the second meeting in May, just to see where we are.
Yeah,
one,
one item that you may want to consider with that 4th of July event, which is really the premier event for the city of Cocoa ‸ and has really drawn a number of folks into a close area. We did speak with our fireworks vendor and they do quite a bit of planning in advance. And that event is also jointly hosted with the city of Rockledge.
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if they would even be interested in still performing. As you know, those fireworks with the symphonies production. And so the, we have discussed with the fireworks vendor, ‸ and he's looking for some sort of commitment at the latest time, mid-May. And that's for him to get the supplies ordered and the logistics worked out for that event.
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Potentially. I think they're hopeful that they would have some information as soon as possible.
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The city of Cocoa Beach, they use the same vendor for their show. The port, Cocoa Beach, city of Cocoa, we have three events. They're staggered with their days.
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has canceled their community picnic
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and they get several thousand folks in a park for that. and so I think, you know, that's ‸ probably the direction that they were going
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We
hadn't received any information from them yet. Okay.
So you're basically just
warning
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directions from us, right? Reference of this list.
So
could we revisit it? The first meeting of May?
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and they will have made a decision
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At least
as
it relates
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And maybe we can have an answer from the symphony?
Yeah. I would think that we could get that information. Okay. Okay.
Well, I think the wellness
fair,
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I can safely say that that's probably not
it.
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Well, I just... It's just everything in May and June. I mean,
that's
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just basically...
Yeah. Yeah.
You know, and then ‸ we just...
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then we can revisit
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and these other events here for July, the concerts
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Yeah.
I
would say May and June, ‸ that's pretty much a given.
that
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Those don't need to happen. So do you guys need a motion or...?
Yeah. And just to clarify, that would be the cancellation of all public and private events through... Was it May?
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in May.
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there are a number of concerts... Yeah. ...as well in the July timeframe of which, you know, we've got some information from the promoters that they, you know, they are looking at dates that they could reschedule those concerts as well. Mm-hmm. This is a trend. ‸ We looked at, you know, other event venues in Central Florida, what they're doing. Mm-hmm. And it does appear that at this point in time, those events through May are canceled, postponed, with others pending through June, so...
Mm-hmm.
Yeah, then I'll go ahead and make the motion that we cancel all public and private events for May and June and revisit the July events at the first council meeting in May. Second.
We've got a motion from Councilwoman Warner, a second from...
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now that texted me this week about. They have a lien reduction application that they turned in, and it's pending on another loan they're trying to get on another house. Is
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What can we do
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I don't know how many other situations we have in that, but what can we do in those situations where a lot of people are depending on certain applications they have in now?
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Anthony?
That's an excellent point. The Code Board just has an advisory role with respect to Code Enforcement lien reduction application. So during this time period the Council could waive the formality, ‸ the requirement that a lien reduction application be reviewed by the Code Board through through, you know, at least June from what I understand and those applications can be presented directly to the City Council with a recommend, with a usual recommendation from staff. This would keep the lien reduction application moving, moving forward in the normal course of business.
Smart. What he said.
Okay. Then I would suggest we do that because Alex is right. There ‸ are people whose finances are going to be up with, you know.
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Okay. We don't need to include that in the motion,
doing
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No. The other item as far as the public meetings for the city, you know, that includes, you know, pension boards, sustainability advisory committee. I don't believe we
please
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review board meeting at all scheduled, but the utilities advisory board,
if
there was one coming up, those types of meetings, do you want ‸ to cancel those or we can work, have
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for the regular time, see if they're first willing to meet to establish a quorum or appropriate number of folks in attendance, and then we can look at alternate means that they may be able to conduct those meetings.
Well,
I
think if we
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then that gives Carrie an opportunity to talk to those, and it also gives staff time to let us know if there's any business for any of those entities because if there's no business, then there's no reason to meet. So maybe we can look at them also
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the first meeting in May, give you guys an opportunity.
Yeah, and
at this point they're all canceled
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so that May 13th council meeting is the first meeting that would happen.
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Go ahead.
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...technology that will be available. Should those members want to do that, there could be a lot of logistical challenges if they're using their own equipment to make that happen.
Okay,
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All in favor signify by saying aye. Aye. Aye. Aye. Aye.
Aye.
It
passes unanimously. Thank you, sir.
Okay, we got a move.
I have a
question on that last motion, Mr. Mayor.
Yes, sir.
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Yes, ‸ they've been canceled already.
Yeah. Yeah,
there
was one in April, District 1, town hall, that was canceled, and then there's one upcoming in June, I believe.
Thank you.
Okay, you're welcome.
Okay,
we can
move on to city business. First item is approved resolution
amending the updating
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of the utility handbook with the supplement policy to temporary change existing policy
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response.
This agenda item is requesting a resolution to be approved that amends ‸ and updates the utility handbook with a supplemental policy for temporary changes that we have taken related to the
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If you will recall, the utility handbook is a guideline of policies for customer service to be able to deal with issues with customer accounts. And as a result of COVID-19, there's been some changes that have needed to take place, such as, obviously, city hall is closed, and so there's limited access for customers to come in.
However,
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we still have had all the employees working full-time answering phone calls to be able to handle customers' questions. Payments, obviously, the customers are not being able to come into City Hall to make payments, so we have encouraged them to use the drop box that's located on the side of the building.
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mail online, that they can make payments themselves through IVR, making a phone call, and making a credit card payment, or using the drop box as stated.
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for the payment plan to be approved effective April 20th,
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so that we can reach out to customers because we aren't terminating accounts or disconnecting accounts at this point in time. So we put out a message on our utility bills, and we're going to allow two cycles in order for our customers to set up payment plans before we begin disconnection again, so allowing a ‸ much longer time before we even go back to doing disconnections and also working more with the customers. Staff is reaching out to clients that are already delinquent, trying to speak with them to get payment plans set up. And then the next item is the delinquency processing, and then late fees still being suspended until one full billing cycle after the response
and
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would be through June that we would start charging late fees. So staff is requesting approval of this resolution that amends and updates the utility handbook
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about the revenues collections. Are they down? ‸ Are we seeing any change?
Well, on the revenue side, that's related to billing. And so the meter readers have been working very hard trying to stay caught up with all the utility billing.
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So the revenue side on that is consistent. We've been monitoring the accounts as far as people paying. We do have about 4,000 accounts that are delinquent. It could be that they're just one month past due or it could be those people who ‸ would normally be subject to service interruption. So that's why we're reaching out to those customers as much as we can so that they don't get too far behind and just try and help them keep caught up and offer a payment plan if they need a payment plan.
Thank you, ma'am.
Motion to approve.
We've got a motion
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Second.
Second from Councilwoman Warner. All in favor signify by saying aye.
Aye.
Aye. Opposed? It passes unanimously. Thank you, ma'am.
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Okay, this agenda item is a standard agenda item that the finance department has to do each year. The fund balance classifications are adopted in a fund balance policy in the financial operations manual. And so as we near the end of the audit, normally you would get presented this agenda item and then we would have the presentation for the financial statements. But because we're doing things a little bit differently this year, this agenda item is standing by itself. So the fund balance policy says that 33% of total ‸ operating expenditures,
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general fund needs to be set aside for stabilization. And so we did the calculation and based on those expenditures
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that we're working on completing, the stabilization reserve needs to be increased.
All
right.
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yeah, they do. They're like an extension of our staff. They write all of our wellness programs. ‸ If somebody has a claim issue, like say a medical claim got rejected, they help work with the carrier to get the claim reviewed. So we try to encourage employees to use that service. Number one, it's talking about their medical and their situation and it helps the third party do that.
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It ‸ kind of helps provide additional protection under HIPAA.
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I was just going to make a motion to approve.
Okay. We got a motion
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All in favor signify by saying aye. Aye. Aye. Aye. Opposed? Passage unanimously. You can move on to item number four, which is approved resolution amendment FY 2020 budget accepting the multi-year grant award from the Florida Department of Agriculture and Consumer Services to the Florida Forest ‸ Service and also provide the funding for the city's revenue match budget amendment form. Oh, I'm sorry.
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Yes, recently the city was awarded the managing community forest grant It's a three-year program to enhance our local urban forestry. The first year of it is a tree inventory, which they'll go to all the public places, count the trees, their size, the condition, as well as identify some of the invasives ‸ that may need to be removed. Year two is a $15,000 grant which we develop a management plan that ultimately would lead to year three, which is the planting plan.
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well, they'll look at our harbor ordinance and make any changes to that And that would come to the council as well for any changes there. So the recommended motion is to approve a resolution amending the FY 2020 budget accepting a multi-year grant award from the Florida Department of Agriculture and Consumer Services through the Florida Forest Service and also approve the funding for the city's revenue match budget amendment form number 20-060-A. I can answer some questions if you want.
Thank you, sir.
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Well,
I
was just going to say that anyway, we've already discussed it, but I was really proud that we were able to acquire this grant. We were one of three cities in the entire state. It was highly competitive.
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I'm not sure how many cities applied but I know Satellite Beach was envious that we got it. And it also positions us to receive other grants as well as recognitions with Tree City USA.
That's correct.
So.
Thank you,
ma'am. I'd
like
to make a motion to approve. Second.
We got a motion
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a second from Councilwoman Warner. All in favor, signify by saying ‸ aye. Aye. Aye. Opposed? Aye. Opposed, it passes. unanimously. There was one thing I wanted to mention, Mr. City Manager and also, I know when I was going through a list of names earlier, the folks that I didn't want to leave out, I know there's a lot of folks I'm leaving out but I did want to mention Community First
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that I'm
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the Sunday prior to Mother's Day, was a week that several of us stepped up and we're going to pay for the meals at time out for that week. Mr. City Manager,
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and a lot of folks have stepped up and I was hoping that this council would like to,
if
we can actually, the city be willing to also contribute $1,000 toward that
and I mean, I don't, you
know, I'm just throwing that out there.
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Yeah, we can, obviously, I think, the city's council's donation account is below that $1,000
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you know, we can review some of our expenditures and, and look at what may be available.
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a Sunday so is it, is it actually Mother's Day? That was the last week that Time Out was going to do. Okay,
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okay. And we wanted to make, that's going to be, we want to make that, and hopefully they're going to make that a special deal because, you know, I know ‸ going forward they were doing
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you know, it was causing
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and, but we just want to make sure we get a little bit more so that we can do something maybe even special on that particular day.
and hopefully. Yeah, we can, uh, seek some information on that event as far as numbers served, to the amount and then, uh, we do have a, uh, budget workshop for fiscal year 2021 on the 6th. Yes, on the 6th.
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Matt, if it
would help,
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and I still have money available and I would be willing to donate what's left in my council, whatever it is to that project.
Okay.
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got another $1,000 going with that as well and, And so we're just trying to have something really nice for that particular Sunday and, uh, just moving forward with that.
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sir?
Yeah, I'll donate the money that I have left over in my account, on the council donation list.
You mean your personal bank account?
‸ I'll donate it towards that.
Thank you, sir. Okay, ‸ we have our information agenda here and, uh,
and I, one question.
Yes, ma'am, go ahead.
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220? Did you find out?
‸ Yeah,
I
actually, I have that up on my screen right now. I haven't had a chance yet to research that, but ‸ I can get that information back to you.
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what's found in the informational report. Uh, those purchase order approvals, uh, October 1st, 2019 to, uh, March 31st, 2020. The purchases that are between
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There was a, uh, purchase approval
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Consultants on February 20th. Um, and that's the information that Councilman Cost requested.
Thank you, sir.
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I
make a motion to adjourn. Thank you, sir. You got a motion to adjourn?
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I just received, uh, a message while we were talking about the, the free meals.
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available the days and the times and stuff are available on their Facebook page and also through the Village stuff and maybe Samantha can put it out. Their meals are sponsored by Red Bull, so they're offering some free food three times a week at REC 225.
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They are doing, offering some free meals.
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That being said, I'll second Mr.
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motion to adjourn.
Okay. We got a motion from, um,
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second from Councilwoman Warner. All in favor, signify by saying, ‸ aye. Aye. Opposed?
Aye.
Passes. Thank you. Thank you, everyone.
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