How to report an error
Email hello@cocoacivic.org with the following:
- The full URL where you saw the error (copy from your browser's address bar).
- The specific claim that's wrong — quote it exactly if possible.
- What the correct version is, if you know.
- How you know — the primary source that contradicts the archive's claim.
Send the details above by email. This page does not promise a reply or a date for a fix. Where a transcript passage has a “report a problem” button, the button stores your report with that passage; it changes nothing by itself. When a transcript passage has been corrected, the meeting page shows the corrected words, that the project approved the correction and why, and the recognizer's original words.
What kind of errors actually happen
We're transparent about the failure modes — knowing them helps you spot them.
- Misheard words and names. Speech recognition can substitute a similar-sounding word or name. The transcript is marked unverified, and passages the software doubts are marked where they occur.
- Wrong speaker. Where a transcript shows speakers, a label such as “Speaker 13” is a voice the software grouped. Voices can be split or merged wrongly, and overlapping voices are hard to separate. Check a speaker against the recording.
- A passage in an answer that does not fit the question. The answer box on a search page shows City records and recording excerpts that a local AI chose, with sentences that code wrote from them and footnoted to their records. No sentence in it is written by an AI; the AI can still choose a record that does not answer your question, and a footnote lets you check. A passage can still be beside the point, come from a misheard transcript, or leave out what another record says, and the AI can miss a record that answers the question or choose one that does not. Tell us when it does. Check an answer against the source documents before you rely on it.
- Wrong vote tally. Votes and results are read automatically from the City's minutes. The meeting page shows the minutes' page number where it could be read, and says when a record comes from draft minutes printed in an agenda packet. A record that could not be read reliably is withheld, but one that was read can still be wrong, and so can the minutes themselves. Compare a tally with the City's minutes.
- Wrong date or meeting. A date taken from a title, or a document that prints several dates, can be matched to the wrong meeting. Check a date against the City's agenda or minutes.
What we won't do
- Remove accurate information about a public official's actions. Public meetings are public; voting records are public. We do not redact accurate records of public business.
- Resolve interpretive disagreements. If you think a debate is described unfairly, that is a legitimate concern but not an "error" in the data sense. The City's documents and the recordings are the sources; we encourage readers to read them themselves.
- Take political sides. We don't issue corrections for political reasons.
Corrections to video-read votes
For a meeting whose minutes are not yet posted, a meeting page may show vote moments: stretches of the machine transcript around a point where a vote appears to have been called. When the City's minutes (or draft minutes) appear, the minutes' record replaces them. If a vote moment turns out to have no matching motion in the minutes, it is listed here, with the dates.
None so far: no vote moment has yet been found to lack a matching motion in the minutes.
Privacy & deletion requests
The archive contains the names and statements of people speaking at public meetings. That's public record by design. If you spoke at a meeting and want your name removed, we generally cannot do that — the City of Cocoa publishes the same information itself. However, if you have a specific, narrow concern (e.g., a personally identifying detail accidentally included that wasn't part of your public statement), email hello@cocoacivic.org with the details.
Press & research inquiries
Journalists, researchers, and civic organizations welcome to use this archive as a research substrate. If you'd like a custom export (e.g., every Council vote on a specific topic in a specific time range), email hello@cocoacivic.org.
CocoaCivic is an independent project. Not affiliated with the City of Cocoa or any candidate, party, advocacy group, or media outlet.