Built from the City's minutes records — no AI-written textBriefing final
The City's record
What the City's record shows
Built only from the City's minutes (1320_CC_Reg_Minutes_03_27_2018.pdf). Page numbers are the minutes' own. Discussion is in the minutes' text; it is not summarised here.
Attendance (the roll call)
Listed present when the roll was taken: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.
(Checked against the ballots and the printed roll lines.)
Absences: no absence line could be read from the minutes' text, so none is stated here; the first page of the minutes is the record.
Also listed as present (staff and other roles): Anthony A. Garganese (City Attorney), John Titkanich Jr (City Manager), Matthew Fuhrer (Assistant City Manager), Carie E. Shealy (City Clerk), Tammy Gemmati (Administrative Services Director), Jack Walsh (Utilities Director), Karen Hamilton (Community Services Director), Gene Prince (Fire Chief), Michael Cantaloupe (Chief of Police), Lora Howell (Interim Finance Director)
Named on at least one ballot later in the meeting: Brenda Warner, Clarence Whipple Jr., Don Boisvert, Henry Parrish III, Jeri Blanco (participation, which can differ from the roll: arrivals and departures are in the minutes' text)
Adopted actions (9)
1. Agenda: Regular Meeting of March 27, 2018 (18-96) — to approve the Agenda as presented for the Regular meeting of March 27, 2018 (moved by Don Boisvert, seconded by Jeri Blanco); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, pp. 1–2
to approve the Consent agenda (moved by Don Boisvert, seconded by Jeri Blanco); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 6; the vote on p. 5
1. Approve a Code Enforcement Lien Reduction request in the amount $5,000 for the property located at 2009 N Cocoa Blvd. (18-60) — to approve the Code Enforcement Lien Reduction request in the amount $5,000 for the property located at 2009 N Cocoa Bivd (moved by Brenda Warner, seconded by Jeri Blanco); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 6
to approve the item (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, pp. 9–10
4. Consider the appointment of Ms. Deva Thomas as a Regular member of U.S. 1 CRA, through June, 2018. (18-95) — to approve the item (moved by Jeri Blanco, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, pp. 9–10
, 1. Reject all prior bids associated with the Stone Street project; Authorize the City Manager to allow the bidders to rebid based on the r — to approve the item (moved by Clarence Whipple Jr., seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 11
2. Accept the Brevard County Lucas Chest Compression Grant and Approve a Resolution Amending the FY2018 Budget. (18-108) — to t o approve the item (moved by Brenda Warner, seconded by Don Boisvert); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 12; the vote on p. 11
3. Approve the First Amendment to Purchase Agreement with Anderson Diving, Inc. and Ferreira Construction Southern Division under RFQ-14-19- — to approve the item (moved by Jeri Blanco, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 12; the vote on p. 11
to adjourn the Regular meeting of March 27, 2018 (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Jeri Blanco, Don Boisvert, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 16
Money named in the minutes' motions (what each motion did with the amount, in its own words)
$5,000 — Council: decided in an adopted motion. “approve the Code Enforcement Lien Reduction request in the amount $5,000 for the property located at 2009 N Cocoa Bivd” (motion result: CARRIED; the City's minutes (1320_CC_Reg_Minutes_03_27_2018.pdf, p. 6); fiscal period not recorded)
Agenda (the City's wording)
The City's agenda for this meeting is on file (CC_Reg_Packet_03_27_2018), but its item list has not been read reliably by machine yet, so no outline is shown.
Transcript Partial transcript
Machine transcription of the meeting recording. The words are the recognizer's, except where a passage is marked as corrected or machine re-recognized; most have
not been checked against the audio, so words, numbers and names can be misheard.
It describes what was said. It cannot establish who voted how, an amount or an outcome — the City's
minutes do that (above).
A time links to its passage, and “Copy link” copies that link. “▶ Play” opens the recording at that moment, on YouTube, in a new tab.
384 suspect passage(s) marked in place; inspection incomplete: language review; 1 stretch(es) where a voice was detected and no words were recognized.
How this transcript was made. New machine transcription of the whole recording, with 16 voices separated from the audio.
36 short machine repair(s) (43 word(s)) are labelled in place, with the original words beside them: an ordinary word was replaced only where two further machine readings agreed on a different one.
Checks run on this transcript: the recognizer's own warning signs and whether a voice was detected where the words are. Not completed: language review.
A second, independent machine reading was compared with it word by word: the same words for 92.0% of 16,753 content words.
Dotted words (487 places) are ordinary wording differences: hover or tap to see the other reading.
384 passages (21% of the words) are marked suspect: their words are not shown ("unclear audio") and support no statement: numbers, amounts, negation or names differ; the language review questioned them; or no voice was detected there.
Agreement between two machine readings is not verification.
Inspection is incomplete: language review.
Voice detected, no words recognized (1 stretch). Something may have been said here that the transcript does not have:
01:54:19 (7 s) — neither reading has words
Speakers were separated by voice. A plain name rests on evidence tied to that voice; “provisional” is a name from an earlier text-only pass and is not verified; “Speaker N” is an unidentified voice.
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All in favor? Aye. Aye. Any opposed? Okay. Before we get going on the presentations, I want to apologize to the council for last meeting, all the talking that was going on. I didn't run the meeting very tight. I'm sorry. Okay. Okay.
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But we wanted to do kind of annual review here on the health center and talk a little bit about the medical plan as well. A couple things. We'll talk a little bit just about the claims experience on the medical plan, usage of the clinic, and then also the clinic partnership that we implemented last year. So, it's just kind of real high level what we're going to go over today. I'll try and keep it short, but please stop me with any questions. I know you all have already started your meetings today.
Everybody always likes to know what's going on. And what we really like to look at is cost of care. So, PricewaterhouseCoopers, every year they do an annual survey basically on projected medical inflation and estimate what they think.
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So, we're always working to combat these increasing costs in the marketplace, even if we just use the plan the same amount. And then what I always point out is Florida's trend, their averages here, we tend to be a little bit higher because of our retiree population. Certain areas of the market, especially, that are very crowded, there's lack of access to care. So, that drives costs up even higher. Just a little bit more if you dive into some of those things of what's really driving things. We do see a little bit higher wages. So, people have more money to spend on health care. Demographics is a big one. We obviously have a big baby boomer population. ‸ As an example, 56% of
Being a male, I can pick on the males. We tend to be worse about getting care. We put things off. We tend to wait. And what happens when we wait is the cost actually becomes more because we took too long to get to things. Lifestyle as a whole, you know, we have an obesity and a weight epidemic in the country. That drives a lot of costs. Diabetes, hypertension, cholesterol. Technology has kind of good and bad in it. There's a lot of new products that are being launched. Some of those help reduce the cost of care. But some of them are also adding to the cost. And then the last one I think is really important to note because I ‸ think you're going to hear a lot about this in the next five years.
Berkshire Hathaway was part of that with Chase. What they're really looking at is is there a way to change the delivery model and the way providers are paid. So right now
get charged for every service. You know, $200 for Tylenol and the ER, all those things. And what everybody's really looking at is how do we get to where we reimburse providers for delivering quality care and not just checking off that they did something. I think that's really important because we've actually been doing that in the clinic all along. And that was one of the main concepts. So a little bit of background real quick because I know a lot of you know this.
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In 2016, we transitioned to self-funded because we were looking at about a 15% increase on a fully insured basis. When we did that, we saved about $380,000 plus another $110,000 in taxes that came with the Affordable Care Act.
health center. So as we look at, before we look at the clinic, Cigna gives us a deep dive really into the claims every year and what's driving up costs.
year was actually down about 3.7%. Outpatient went up. That's actually a good thing. We like that because we'd rather see people going outpatient where it's half or a third of the cost of going to the inpatient hospital. ‸ Professional, which is office visits, the overall cost impact was pretty neutral. Pharmacy, about a 4% increase, which is actually pretty good for pharmacy right now. And then catastrophic. So that's individuals that had claims over $50,000, a 16.6% jump. And we'll dive into that a little bit more. So what we do is we take the total claims on the plan each year and we divide it by the number of employees on the plan. And if you take a look here, going back to 2010 and 11, our average, before we were really taking some proactive steps to try and control costs, was about $10,000. We drove that down, down to about in 2012 and 13. We've gone up a little bit because of catastrophics. But overall, if you look at that trend
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half of what the Florida market is. So we talked about catastrophic. So we define somebody as a catastrophic with somebody that's had $50,000 in claims. We haven't adjusted that number in the last couple of years.
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So even though we're fighting a little bit of a tough battle with these large claims, we still had positive results and our spend per member decreased. So that's very, very positive news. Looking at those claims a little bit further, people often ask, you know, what's driving that? The biggest item that was driving that was cancer. We had seven individuals last year with cancer, and those seven people their spend was $865,000. In 2015, we had none that hit $50,000. In 2016, we only had three. So we're definitely seeing an increase in cancer. It's important to note, though, obviously, because, you know, we're looking at the health center and what the health center does. And we know that the health center is not there to treat cancer. It's there for other items. The other one that, you know, was a pretty big issue, and I think this has to do with age a lot, is we had five musculoskeletal claims that totaled about $726,000.
So taking that kind of into consideration, how are our results looking and how are things going in the health center? Before I dive into that, does anybody have any questions on the medical data?
good? Okay. So what we have here is this is the number of office visits that have gone through the employee health center going back to the year we started.
dipping and also using the medical plan. And as you'll see here, this is the number of office visits on the Cigna plan. So you'll see that we're close to almost 900 less appointments through Cigna than that year when we opened the clinic.
medical plan at a higher cost to the clinic at a lower cost. And actually what I think most employees would argue is actually better care. So we want to look at pharmacy as well. You'll see similar statistics on pharmacy. Pharmacy will really start to level out. Our hope is that even the health center pharmacy will go down as people get their conditions a little bit more under control. But we're still seeing diminished usage of the pharmacy through the medical plan.
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from 2014 to looking at 2017 where we are. So we try and quantify that as a return on investment. And what I will say is this return on investment is solely what we would consider hard dollars. So it's really shifting one visit from one location to another. We don't even try and get into the soft dollar cost, you know, opportunity, less time away from work, better health, all those things. But looking at the costs on the Cigna plan of those office visits and medications before the health center opened, overall we've avoided about close to $2.8 million in costs.
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So we're ‸ right about 10% under where we want to be, which we'd like to be at about 70%, so we still have time where people can get in for the same day, short notice, all those things.
The usage is being adequately met, and there's still a little bit of capacity in there. The Satellite Beach location is the yellow line down below, so Satellite Beach is actually being used a little bit less.
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bit more. So sometimes it may be a little bit harder to get in here. We're actually working with Care ATC and their team to make sure when somebody calls in for an appointment, they remind them that they may only have to wait a couple hours to get into the satellite location instead of a day
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So this somewhat busy graph, but I would point you to the numbers down below, this is the split of the four cities and how much they're using. So overall, now the first month you guys were the only ones there, but we looked at March. So overall, Cocoa is using about 57% of the appointments that are being used than the other cities. And then what happens each year is that the cities are billed accordingly if one uses more
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to be there. So with that, I know I went fast because I know you all have had a long night already. But overall, again, we see very positive results. We obviously have the concern, you know, the cost of the cancers and some of those other high-cost conditions are really what are driving plan costs. But everything else that we see that we can control with the clinic, you know, we are controlling and we're seeing less utilization. So overall, pretty positive. And the only thing I would say on that is, you know, those cancer and musculoskeletals, those are not unique to the city of Cocoa. ‸ It's pretty much everybody we work with. You may have a good year or a bad year here or there, but overall those are really the driving trends.
on the cancer, so we do look at reporting of how many people are getting their preventative screenings. And overall, it's pretty good. You haven't had a lot of what we would call late-stage detection. Right. You know, we're seeing people catch it pretty early in most of the cases when we looked at all those claims from last year. What's really happened with cancer care is the medications have gotten more expensive. You know, so they're using these chemo drugs that you can take at home. So
So it's pretty easy. But I think obviously the detection on certain things, you know, mammography, colorectal screenings, and some of those pap smears, we definitely want to keep doing that and promoting that. The musculoskeletal, I think a lot of it, it comes back to weight. You know, there's an impact that weight has on joints and a lot of those things. You're not going to prevent all of them, but as a whole, you know, the more that we can get people to do in that regard, ‸ it reduces that risk of injury, that risk of replacements and things like that. So we're actually working with, you know,
on some ideas for the upcoming renewal and plan year to really kind of try and address some of those things specifically and how we kind of incentivize the package going forward. And
I know a lot of major companies, they do offer a better rate on their medical plans for the non-smokers versus the smokers. And that might be something that the company wants to look into for a cost-saving factor.
I will tell you that it's something that we actually bring up and look at every year. And as you can imagine, it's a sensitive subject. But it's definitely something that's always on our agenda.
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whether or not you have a surcharge is kind of ‸ the simple part of the equation. The harder part is, you know, are you going to test? Are you going to do an affidavit? What's your enforcement going to be if you catch somebody? Those are a lot of the things that come up with more questions really candidly than—
And for the non-smoker, it's a cost-saving factor as well because they get the lower premium. They're offered a premium, you know, a lower amount than the smoker who's at a higher risk of having higher costs down the road as a result of their smoking.
then Satellite Beach came on in March. So, we actually haven't—we don't have a true year of data for them yet, but it is definitely on the agenda to discuss with all of them, actually. They just started a little bit later. You guys are kind of mature in that you've been doing it for a number of years. So, we're able to do your data a little bit earlier.
There is a test. Oh, yes, there is. Okay. There are pass-fail tests, and there are level tests, for lack of a—I'm sorry, not a medical—you know, there are tests that say, yes, they are, no, they aren't. And then there's tests that actually report a value back, you know, and if it was zero to 100, if somebody scores 100 and they said, oh, I happen to be in the truck and it was secondhand smoke, you can say, no, you wouldn't have scored 100 if—
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Yeah, and one thing ‸ we've talked about in general is if you do it when most of our ‸ cities do something like that, they typically give a year warning period.
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I'd like to introduce real quickly while we're talking benefits. The city, our HR department has a new benefits coordinator, and she's here in the audience tonight along with our HR manager. Our HR manager is Gina Maxwell, and I know you all know
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Yeah, we get a lot of positive feedback. I'm constantly talking to the other HR departments at those cities because we meet on a regular basis to ‸ kind of work together.
Yes, sir. Yeah, I have a proclamation. Whereas water is a basic and essential need for every living creature, and whereas the state of Florida, water management districts,
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water resources, and whereas the city of Cocoa has always encouraged and supported water conservation through various educational programs and special events, and whereas every business, industry, school, and citizen can make a difference when it comes to conserving water, and whereas every business, industry, school, and citizen can help by saving water and thus promote a healthy economy and community,
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the city council of the city of Cocoa, Florida, hereby deem it fitting and proper to proclaim the month of April 2018 as Water Conservation Month, in the city of Cocoa, Florida, and am ‸ calling upon each citizen and business to help protect our precious resource by practicing water conservation measures, and becoming more aware of the need to save water,
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This was ‸ the third year of the event, I think, proving the most successful, and I think Mike's here to tell you about that. And as you may recall, city council last year, about a year ago this time, directed staff to work with Cocoa Rotary to develop an agreement that would establish fixed costs. Those are the costs that the taxpayers bear for the event. And
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And, Jerry, you were in attendance. It was a pretty good event, and I hope the police chief and the fire department had a good evening, and there weren't too many hassles. The country music brings a little different ‸ group out, you know. Our beer sales were very strong that evening, and we made good revenue off that. I think Jamie Johnson did a fabulous job. Jamie Johnson is an eight-year Marine veteran, so I had the wild idea to bring Mr. Melvin Morris down and provide him with an honorary Rotarian. And I went back behind the Porsche house and asked.
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I have a gentleman here. Jamie might be interested in meeting our Medal of Honor recipient, Mr. Melvin Morris. And his father went on the tour bus and came back out rather promptly and said, yes, Jamie would like to meet Mr. Morris. And
was rather touching to me. Mr. Morris, and maybe some of you who have received it, has a Medal of Honor medallion that he'll pass to you in a handshake in a rather casual fashion. And he passed that to Jamie Johnson.
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see Jamie Johnson reach in his pocket and pull out the medallion and say, I had the pleasure of meeting Melvin Morris this evening. And what an ‸ honor it was to meet him.
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She's looking to find us a date. We'd like to do two a year, a little smaller, more intimate event back at the Playhouse with somebody. You know, ‸ we had Robert Cray there a few years ago, and that was an excellent choice. Multi-Grammy winner.
Which kind of tells you about how exceptional of a guitarist he is. So my dream, and I have these silly dreams, and I know people think I'm crazy, is somebody like Tracy Chapman or some folk artist that would be most appropriate for the Playhouse. We don't want a big band. ‸ It's not the right environment. But, you know, the Boys and Girls Club continues to thrive. I think to date we've raised almost $400,000 for that program. ‸ Very proud of that. It's given our club something to sink our teeth into. Our membership has grown. I think because of the event, the community is starting to come around. And I'm willing to stick it out another 10 years if y'all are willing to have me. Oh, yeah. It's a very enjoyable event.
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we were impressed. We had 2,100 people in attendance, which is a ‸ good turnout for us. I think Doobie Brothers, we had 1,900. The costs were less for Jamie Johnson than the Doobie Brothers. But we're starting to sharpen it up and figure out what we do need, what we don't need, and get rid of the rest.
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I think ‸ in hindsight particularly, that was a good choice. I think there's a big difference between a beer buzz and a liquor buzz and the aggressiveness of it and such.
to thank Ed over at Public Works for helping us out with the people dividers. That's a tough thing for old people like me to move around, and having them help us was a great benefit.
events. ‸ We've done the beer and ‸ the alcohol. You'll see that some of these events ‸ kind of slide that way a little bit, but we don't pride ourselves on it. Everything that's been successful for us has been a family-oriented event. I
I think we're going to stick with that theme. ‸ We're not blind. We see Runaway Country moved over to Osceola County and how much success they had in Melbourne, and we're happy to kind of fill that little void. Obviously, there's people that like that.
Very successful. Yeah. Runaway Country. ‸ I think the country fans in general are more family-oriented anyway. I mean, you see a lot of children at events like Runaway Country ‸ that you wouldn't see at some other type of concert venue. ‸ Yeah.
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the same aunt. I see. Uh-huh. And she would, she'd always said that she would come to a fundraising type event if it was a good enough cause. Uh-huh. So, who knows, maybe. Well, you
give me her phone number, I'll call you. Why is it going? I ain't scared. But, I mean, she's been here. She's been around. She knows she's seen the park. Uh-huh. I think we would bust at the seams if we got some of that. Yeah, yeah. That's, that's.
that cost $90,000. I thought she could put a salesman down there and sell three or four of them at the event. But she didn't want to go there this year. But I'll pursue that again.
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pilot. I mean, he does this stuff all the time. Yeah. He's got it pretty well down to a science. But I mean, now you can probably focus on doing the same thing, but adding that corporate component. Yes.
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You know, again, I want to patronize the merchants of Coco. Support the Coco Boys and Girls Club. Coco Rotary. Coco Riverfront Park. Keep that nucleus. And I think we can continue to succeed. It's fantastic.
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I don't want to get ahead of myself here. PACE are, they're kind of banks that find, they're a special financing mechanism. They finance wind mitigation, energy efficiency, or solar panels, anything that falls under those. And it creates a special assessment on the mortgage, which makes it a little easier for some folks, probably folks that can't finance those kind of enhancements on their own.
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reporting, we talked about it the other day, today, early today, about whether or not we have to opt in or are we already in? Because it's not clear. So we are following up with the county. Okay, great. To figure out whether or not.
Okay, thank you. Again, energy efficiency, conservation, that's a cornerstone of sustainability. And I'm glad we're going to be meeting for the first time in early May.
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Thanks, Mayor. Asking Council to approve a code enforcement lien reduction request in the amount of $5,000 for the property located at 2009 North Cocoa Boulevard. This case was originally brought in front of Council. A lien reduction case was heard by Council on February 13, 2018. We're bringing it back because it was tabled. It was tabled to give the property owner time to produce documents of why he couldn't come in compliance in the time allotted. Or, again, as of this time, we haven't got anything from the property owner in reference to that. So at this time, again, we're recommending, staff recommending to approve a code enforcement lien reduction request in the amount of $5,000 for the
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Okay. A few meetings ago, the City Council requested that we provide information and an update regarding the two federal consent decrees that the city is subject to. A couple of meetings ago, we went through the first one, which was voting rights. The second and
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subject to the consent decree is in in the agenda package. This consent decree resulted from a lawsuit that was filed against not only the city but the downtown Cocoa Redevelopment Agency
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were very significant to servicing the black community that resided there as you know several historicalhistorical black churches have also been constructed that still
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today within the neighborhood. So when the city embarked on the implementation of this plan, the city had to move forward with the adoption of several zoning related ordinances. And during that that process, you know, the issue became very contentious regarding a certain segment of the redevelopment plan and the ordinances that were going to implement the redevelopment plan. And and
area of the city was ‸ designated Project 12 under the redevelopment plan. And Project 12 is theis the plan that called for the elimination of the homes over time to a very very detailed relocation policy ‸ that would include a compensating residents
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which would turn you know the the Heart of Cocoa neighborhood into more of a high density residential talks and talk about hotels and and more you know
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likewise slated for removal and you had business owners that were also very concerned regarding the proposed plans of the city and the redevelopment agency at the time.
you know it was very very ambitious, and this was just one aspect ‸ project 12 then ‸ matter went into well actually I should ‸ I should know that there's a old newspaper article that I was aware that I'm aware of which was published by the Orlando Sentinel regarding this this contentious dispute so I
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some of the quotes that were in that article into this agenda item so you can kind of get a flavor for the sentiment of the public at the time I won't you know reiterate what's already in the agenda item but
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were the past practices of the city and the in the redevelopment plan that was being implemented constituted race based discrimination under the federal law there was some string of legal events that occurred early on bottom line was the city motion to dismiss was denied by the federal court
that time felt that it was in the city's best interest to move forward with negotiating a consent decree to settle settle the matter. And ultimately the consent decree was approved by the council. Now that consent decree that
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and housing programs that the city was required to adopt attached to the the basic agreement were some voluminous ordinances that the city had to adopt involving its comprehensive plan as well as its zoning code. So once once once once the consent decree was approved by the federal court, the city adopted the ordinance. The city went forward and and began implementing its obligations under the consent decree and we have itemized
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because of some federal enactment, could no longer represent the class and somewhere around like 2000, a newnew law law firm or legal services agency came to the city
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which, technically they, are permitted to do. And, as a result of that, we began working on, negotiating, a new consent decree, which became known as the substitute consent decree, a copy of which is in your agenda package. Now, um if you, being involved, you know, with various members of staff, including
original consent decree from the city's perspective, it became very cumbersome, and very difficult to try to apply. So, the substitute consent decree narrowed
of the original consent decree down to six and a half pages. So, it could be more easily reviewed and, and,‸ implemented. And that, that substitute consent decree, the essence of it is, ‸ laid out in the agenda item ‸ in, and the consent, to substitute consent decree.
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you know to encourage the voluntary replacement of the existing wholesale commercial uses with low density residential uses or low intensive neighborhood commercial uses. The city and the CRA will continue to have support and have policies regarding uh you know redevelopment for affordable housing, etc., etc., which the city you know currently maintains on the books. um you know It also requires um that you know the city uh recognize and preserve uh
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We also in a good way were able to negotiate that any legal services organization representing the place in plaintiff's class could no longer um seek attorney fees monitoring the consent decree. um But, of course, with any federal consent decree, if the city were ever challenged with respect to compliance and the plaintiff's class was successful in in claiming that the city didn't comply with the consent decree, the city could be subject to ‸ reimbursement of prevailing party attorney fees and costs. But from a monitoring standpoint, we were able to cut that off. um So, you know, the original demand, John, you may remember, too, was rather
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with several hundreds of thousands of dollars, which we were able to negotiate down to a much lower figure. But it was a rather significant number, to say the least, on the monitoring um monitoring fees. um A couple other things that I think, you know, and noteworthy um is that, you know, the city has done various uh actions consistent with the substitute consent decree.
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kind of laid those out um in the agenda item, thanks to all the efforts of staff. And, um you know, noteworthy is one that is implementation, i put implementation in quotes, but the community meeting room, which is um under paragraph
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um So that community meeting room has kind of been lingering around, I would say, for you know a couple of decades. But you know this this city council has taken some significant action. um The city acquired property at 217 Factory Street uh to build a community meeting room. The city went out for construction bids um regarding regarding the project, and uh the council approved um bids
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um that require the city to maintain that to the best of its ability, obviously, um as a low density residential neighborhood. um One other thing I forgot to mention, this
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based on you know historical documents that are out there. um We added into the substitute consent decree uh the possibility of enacting you know future regulations to try to um you know build those neighborhood uh neighborhood businesses back into the neighborhood
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but now there's an opportunity, which the original consent decree did not provide, um to build some of the neighborhood commercial, I mean neighborhood, not any intense businesses, business use, but neighborhood commercial within the
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When you say the neighborhood commercial aspect, there were some neighborhood and family-owned businesses in that neighborhood that, I guess, when the um the business license expired or a family member passed away and that business wasn't doing business. And I'm thinking, and Mr. Whipple may remember, in particular, of the Brothers Family's
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years later, a family member came along and wanted to reestablish that business and they couldn't. Are you saying that now, under the new consent decree, the substitute consent decree, that would be a possibility where it wasn't a few years ago?
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re-established They can be even converted to some other, and more intense commercial uses based on, that was a compromise back in the 1990s when the consent decree waswas adopted. But the city does have the ability now to regulate and allow those neighborhood friendly type uses. We'd have to go through a whole notice process under the consent decree as well as, ‸ the statutory notice requirements the zoning ordinances and so forth. ‸ theoretically,
attention to the consent decree and what it actually means. It's educational for our council, for those that are aware of the consent decree and where it came from and why it evolved. It's just educational for us going forward. There are a lot of businesses out there, developers out there that's taking a look at the consent decree area and their rules and there are things that we must do according to federal mandate in order to keep it a certain way. And that's important going forward with what we have, decisions that we have to make for businesses applying to do business in the consent decree area. I'm happy that
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There was a little jockeying and harsh trading because of the circumstances ‸ didn't pan out the way yes that was originally intended. So other options were were implemented?
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it's also, for those of us who live here and live through it, but it's also a, ‸ I'm sure from a legal aspect, it's also an interesting case study, probably from a legal aspect. Absolutely.
maybe something that should be, or may even be being taught in courses, because it's definitely a different kind of thing that went on. I mean, I remember at the time, because I lived here, because it was in the newspaper, and it was constant news and stuff, and because I had some contact with some of the families who owned business properties in that area,
mean, I was a regular visitor to Miles Barbecue every Saturday. So, you know, if you were in the neighborhood, and you heard the discussion and what was going on, and you were in the downtown area, and part of the people who sat on that redevelopment agency at the time, I mean, it was a big deal. It was, ‸ it created a lot of, a lot of tension.
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to thank Mr. Ripple for bringing that to my attention as well. Yes. You know, this was an educational, you know, for me as well, because I had no knowledge of it whatsoever, no previous knowledge. So thank you, Anthony, ‸ for the research, and Karen, and thank you for bringing it forward to our
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if you go back and you look at, like, I had the opportunity to do when my daughter was in high school and we spent a lot of evenings at the public library
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of that neighborhood and how that neighborhood was vital to the downtown area as a residential. And you see there's just a lot of information in that history and in the newspaper about that neighborhood. So you get to see the
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And, you know, as the homes were built and the cost of the homes and the things they put in the paper in those days, I mean, if you had a visitor come from out of town, they made the newspaper. So,
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This originally came to you back in January. It was a blanket agenda item of all the street closures for the year for special events. As previously submitted, the date was April 21st. That's now been corrected to April 14th. And that event is from 10 to 5. Motion to
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the next item under city business. The requested action is for city council to reject all prior bids associated with the stone street project. Authorize the city manager to allow the bidders to rebid based on the reduced scope of work for the stone street project. Authorize the city manager to negotiate and execute a contract with
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allow for project contingency in the amount not to exceed $50,000. This item, as you may recall, went out to bid October 5th. When those numbers came back in, the city had, between the utilities, stormwater, general fund, and diamond square budgeted or approximately $1.4 million.
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costs were allocated to the various funds. And the ‸ utilities fund had budgeted $659,000, and their amount came in at $1.1 million. And stormwater had $120,000. Their amount came in at $315,000. And then the general fund, $580,000.
that amount came in at $723,000. So substantially more. In fact, the unit costs were 30% higher than the Florida Avenue project. And so staff, working with the continuing services engineer that was working on the project, reworked the project to retain all of the items that were desired in the ‸ updated diamond square plan, with the streetscaping, the trees, the curbing, gutter, sidewalks, street treatments, the diamond in the square at
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and also the terminus there at the FEC right-of-way. And the result of that, and likely the reason why it came in at a much higher cost, was just due to the sheer length of the roadway. It's much longer than Florida Avenue, as well as the former Peachtree Street project.
The utility portion of the project made sense for utilities, not necessarily on their typical ranking schedule, but if the city were to do a full reconstruction of the roadway, they would also go in and replace the pipe at that time.
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And those ‸ items were re-evaluated. The utilities system staff looked at the pipe itself. It doesn't necessarily meet their scoring criteria for a project this year or in the immediate future.
that front 520 redevelop, for them to, along with their cost share for that redevelopment, the stormwater pond would buy into that and complete those improvements at that time.
of the surface and then repave at a lower cost and complete the project along with all the streetscaping. amenities and all the visual impact that you would ‸ have had in the original project.
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is desirous of happening in the immediate time frame. And so we are asking for your authorization to put this back out to bid to those who have submitted for a rebid on a reduced scope for approximately two weeks' time. And then once those bids are submitted, the lowest and most qualified bidder will be selected. And we are seeking your authorization to negotiate with and develop a construction agreement and then execute that agreement within two weeks of the receipt of the purchase order.
to have a construction contract underway. And so we are looking to expedite this. Again, those costs, how we're able to make this happen with the elevated cost is, you may notice that it is also utilizing the annual repaving, citywide repaving. There's $300,000 there, ‸ as well as a portion of the annual sidewalk reconstruction. Now, what we can do and what the Public Works staff is working to accommodate ‸ in staying with the repaving plan is to budget for this next upcoming fiscal year, the $300,000 and proceeding immediately after the fiscal year with the repaving portion. And so if you have any questions,
Yes. This project would be completed right away. And annually, we budget $300,000 this year for the annual repaving citywide. I believe Councilman Blake may have been on council
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my question is, once we start the project, we're not going underground to replace any pipes or anything like that. And that's going to cut the cost of the overall project.
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you could not allocate that cost fairly, you know, because the city's generating this project with a CRA. So this provides, it's a project done in a more efficient manner, less expensive, but also improve the corridor.
Yes. Well, you know, we need to keep it moving for sure because this is something that's been on the books for quite some time. And if we can get it done, especially before I come out of office,
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$950,000 be approved, approve the resolution to amend the FY218 budget and approve the resolution to allow the project contingency change order in the amount not to exceed $50,000. ‸ Make that as a motion.
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Yes, this is item number three on the multi-year contracts. To approve the first amendment to purchase agreement with Anderson Diving Incorporated and Ferraria Construction Southern Division under RFQ 14-19 COC subaqueous pipeline assessment effective March 5, 2018 through March 4, 2020. ‸ For Anderson Diving Incorporated and May 26, 2018 through May 25, 2020 for Ferraria Construction Southern Division. So this is the, there's no money involved on this particular agenda item. This is just extending the contract so that we have them available for task orders when we need them or for emergency services in the case of real or recent history.
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the cast iron, see, it continues to shrink because the tuberculation makes the cavity smaller and smaller and smaller. So even though Indian River, right next to the elevated tank, we only had 40 PSI, 45 PSI, and that was because we had a smaller diameter pipe. Right. As soon as we took that away, we had 60 PSI all throughout there.
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Yeah. So, you know, we try to factor in all those things. It's not a perfect system. But we try to look for the indicators. So in the case of that particular roadway we were just talking about, we didn't have a lot of other factors. The age of the pipe isn't too old. We haven't had any breaks. We have hardly any water complaints. So it's not high on our radar. Whereas we have other things that
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you know, if you feel like your pipes, you know, if it tastes like iron or whatever, you know, whatever it is. Do we ever, as a utility, mention that, hey, you know, maybe your home plumbing should be, you know.
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my water smells funny or if my water has different colors, it gives them ideas. ‸ It gives them the contact information for our water conservation officer as well as for the laboratory.
It can, and when we do get complaints, a lot of times we'll disconnect the meter, take a sample ahead of the meter, ‸ and then if there's no problem or
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water coming out is okay, but the water on the other side is a problem, and so then they can recognize that there could be a service line problem. It could be the hot water heater and a number of other things that contribute to it.
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looks like we'll be getting those substantially complete by mid-April, around the 15th, and we'll be looking to establish dates to move in there around the 1st of May. So a little bit after that we'll look at doing the grand opening in those areas. Right.
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So that'll give us a third pipe going over towards the beaches. So I am meeting with those folks tomorrow. I've been working with the city attorney on a joint agreement, basically
But after we heard about it, we've been contacting them and working with them for the last three or four months as they work into the 30% designs. But I think we're pretty close. I'm going to meet with the public works director tomorrow.
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go over their final comments on the agreement. It's all been pretty minor comments so far, so that's really good. I think we're going to pretty much button it up tomorrow. We'll give our attorneys one last look at it. I'm hoping possibly by the next meeting, the very latest, the second meeting after tonight, that we would bring that agreement before you for approval. And then the first thing that we would
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they would have an increase in scope, and then we would split that scope down the middle because there's obviously some benefit because they've already done geotech and survey and some other things that they had to bear themselves. Right. So we would split that
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city manager briefed us after the hurricane hit us. I didn't know how interested, because I think everybody was interested, how interested they were. I didn't realize this was moving forward. That's good. ‸ Yeah. And they gave us three redundant pipes. Yeah. And three
Yeah. I think we're also looking at potentially trying to look at some funding. I know John is looking to ‸ legislature possibly for some kind of resiliency and joint project support. No
‸ So it's complicated how you land and bring the pipes above, back up to surface or close to the surface so you can connect them to the other pipes. Because we, one of the things we will do is connect it to the South Merritt Island on the way over to the beaches. Yes. So that ‸ for us personally would be an immediate increase in pressure, even ‸ improvement potentially in water quality to the south end and also fire protection for those that are challenged down at the south end of Merritt Island. So lots of upside now. That's a big improvement.
we kind of stop short of where we want to go. And our next phase, what I would call phase two of it, would be to negotiate with the Patrick Air Force Base and see if we can work with their property and come all the way around and then connect all the way back onto A1A,
Wow. I'll ask you that later. As far as like whose water is going to be in there, is it just an on off situation where you can turn on Melbourne if we need it?
We'd have our pipe with our water in it. And once we landed on Merritt Island, I think we'll have a valve interconnect where we can open valves and close valves. So if they had an emergency, I could push water over from Merritt Island onto, you know, either going to the beaches or going back to the mainland depending on their need and vice versa. If
The city manager and I met with the port just a week or so ago to talk about, they had some expansion requests and some other things going on, some technical stuff. So we actually met with the port CEO and one of the, the senior engineers over there. And we did drift into some resiliency discussions. ‸ So we are going to continue to keep the door open.
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I think they understand that they have some acute need. Yeah. And with the responsibility of fuel, water, anything else that could be delivered there, there's an extra responsibility there. And we did talk, you know, we had many ideas on the table. Yeah. Just preliminarily just, you know, talking about their need and what we could provide or what we can't provide. And so I think that was a good, a good start.
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I just wanted to give you all an update on the summer youth program. We're in the planning stages of that. So I think by the next council meeting, we'll be able to announce the application process for 11, the city
be brought on. And so right now we're in the planning process with CareerSource. And so just a heads up out there to Coco High School students that might be interested that we will be announcing it shortly.
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Jolie Smith Center. I just wanted to provide an update now that the park is officially closed at the east side. The city staff has been working with the county to address the concerns as they come up in the park with regard to the maintenance. The police department has been working with those individuals in the park and to large measure it's ‸ been going very well. I've not received a single call regarding the center.
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Yes, Mr. Mayor, members of council. Just really one item. I just want to, I know you received an email. The April 9th FY19 budget kickoff workshop has been pushed back two weeks to provide us
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Cocoa with the fire trucks this past weekend. That was a church function that, um, the wellness for the community information for them, free high cuts for the children, and, um, book bags,
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And hopefully, once it's complete, it will be more comfortable for the residents in that area who frequents the Bar Avenue. So, I want to thank Matt for that. And I'll just stay on it, Matt. Also, in regards to the meeting that we had this afternoon, or, uh, with the Diamond Square Board, I want to thank all the Diamond Square Board members for being here. And thank everyone for their comments. Um, I want to remind people that this is a proposal. There's nothing set in stone at this point. But, going forward, I know that there are individuals out there that are spreading hate, lies, and discontent amongst the residents. So, I'll
be made at your expense. If you have any concerns about what's going on in City Government, I would urge you to come to Council meetings, to come to board meetings, etc. And, I suggest that you don't listen to people out there that may have malice in their heart, in regards to going forward for the citizens of this community. We have elected officials, elected officials, that were chosen by the majority of the people of the district that they represent. You have telephone numbers. You have ways and means to contact these individuals, from the mayor on down to the city manager. If you need information in regards to what's going on in our community, I suggest that you get accurate information, and not listen to people out there that may have hidden agendas.
Just two things, Mr. Mayor. First of all, the chief, who of course we all know doesn't really promote himself, is having a breakfast on April the 12th,
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children. Tickets are available to the breakfast for $25 apiece. There's sponsorship opportunities available, and there's also raffle tickets with some really awesome raffle prizes. The
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And I will be happy to sell you raffle tickets or a ticket to the breakfast or take some money so you can sponsor a table. So, April 12th, 7.30 in the morning, breakfast
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My turn. Yes, sir. Okay, I just want to say that we had a neighborhood watch meeting that the deputy mayor and myself attended. It was a good turnout. Fire department was there. The chief was there.
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had a great time. And another thing, too, I'd like to find out how come we schedule a special RDA meeting at 530, a half hour before the council meeting. I don't know who's in charge of that, but they shouldn't schedule that meeting, especially
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something as major as that Julie Center a half hour before the city council, that meeting should have been scheduled either for five o'clock or 4 30 in the afternoon.
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o'clock coming to the council meeting constituents that were a little upset. A lot of them left before the meeting even started because we were still in the middle of negotiations with the negotiating discussions with the
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advertised time is for the council ‸ meeting. That's when we should start. Not 6 30 not quarter ‸ seven, six o'clock. So if you're going to have special RDA meetings, we start them at 4 30 or 5 o'clock so we can get
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it for another night and have it at six o'clock then. But they don't schedule it on the same night as the council meeting and have it like that. And that's all I have to say. Thank you.
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justJust a couple of quick things because I know it's getting late. Everybody's, you know, thinking, okay, we've been here a long time tonight. um I had a um uh the privilege of uh touring the YMCA um last week. uh I want to thank uh Brandon Ballard for that. um and He gave me a great tour and I appreciate the facility even more now than I did before and what
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important aspect of that community that we need to support and make sure that that facility stays in uh the area for our citizens and the and a lot of the students too. A
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school. So it's a great place for them to go uh interact with other students, exercise, get some tutoring if necessary, you know. So I'd just like to shout out to Brandon and to the Y and what a great job they do. And as Don mentioned, we had a community watch meeting at High Point on the 22nd, which we had a really good turnout for. I want to thank the Chief, Chris Hadaway, Officer had away
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next. but And then uh I think i I might have scared Ed off because he gave me a great tour of Public Works last Friday. So Ed, I hope you're okay. I spent like four hours with him. so uh But he gave me a really good tour of uh Public Works, uh the facilities, the grounds, and just gave me a real good overview with his staff of uh the department and uh all of that. uh You know, they really do. I mean,
small amount of employees that they have. So ‸ kudos to all those guys because they really do work hard for the city to keep it beautiful and keep things running. And um I just want to say thanks to Ed and I hope he's feeling okay. So that's all I have to say, Mr. Mayor. Thank you.
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And it's it's it's a great way for networking with folks and for the citizens to understand that the city, uh you know, you know comes out and demonstrates what they do. you know And theywill at least answer questions. And
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i this is um since the hurricane hit us six months ago, you know, one of the big thorns. in our sides, you know, was just making sure uh we got water service back and and trash picked up. and But another thing on my end was this bridge on Merritt Island that has our water, uh our 36 inch water main going across it. uh A few days after the Sykes Creek uh Relief Bridge was hit, you know, the hurricane, it had been deemed uh unsafe. And so, you know all heck broke loose from the
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did a survey on it, but I went out and did an interview at lunch time today. um ‸ There's a construction group, they're very competent, that's shoring up the the bridge pilings. And um I called the
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I was actually quite surprised uh because I had anticipated that that bridge upon uh the construction and shoring up activities would be reopened for traffic. uh Apparently that it's not the case. They are shoring up thethe pilings and then protecting those for the purposes of uh maintaining the utility infrastructure on the bridge. And uh the
right It's going to be interesting how they handle it from this point forward. I know a lot of people use it and uh it's kind of a, it's popular, you know, for a ride home. But, um so for us, you know, the water, the very important water pipe, you know, which never
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intact, is uh safe. So that's that's a big thing. And then it's just interesting how this the county is going to handle that, you know. So, okay, um do
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That's possible. It's possible I can make that. I'll write that down. um Okay, great. That's great. It's a great start. And, yeah, hear him out. And hopefully you'll come to council's short time after that address us. And then we'll move forward. Okay. And then closing, um I haven't talked to the chief chief of police about this. Don't sleep. I'm joking. But we got, um on
Okay? And normally when you're a public official, you know, elected official, you um never listen to, there might be a bit of truth in unsigned letters, but you really don't acknowledge them. So, we had a person send two or three unsigned letters, and they were, uh they were way to sign them, but he was signing them ‸ the phantom. Okay? So the phantom was, he'd read these things, you know,‸ they were a little hard to read. Okay? um Interesting, ‸ say the least. But it wasn't anything, he wasn't saying anything that was, you know, outlandish. It was just, uh I guess it was the way he was saying it. ‸ so, ‸ I kind of took it as, you know, it's not a bad guy, andand, uh you know, I don't know him. But he he sent a fourth letter, and he decided, ah ‸ what the heck, I'm gonna ‸ sign it. Okay? I'm not gonna ‸ say his name, but I'll say this.
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but he just wants to see the city improved. And I, I, that was refreshing talking to him. So I won't say his name on the air, but I want to thank the phantom for writing those letters. And I asked him to keep giving us some input, and let's, you know, help, help that, his neighborhood out. So everything from speeding cars to, you know, some building uh maintenance. That's it. So that's it for me tonight. Yes, sir.
Sir, I just had one update. I had received this from the county on Friday, uh that they are installing the final top layer of the number three rock rubble uh
that they are on schedule to complete their work on April 6th, which is a week from this Sunday. um And that the bridge piles at this time are stable, no movement and no damage, but the bridge's closure
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