I pledge
allegiance to the flag of the United States of America
and to
the republic for which it stands,
one
nation, under God, indivisible, with liberty and justice, for our application,
please. Yes,
sir.
Father God, thank you for allowing us to be here another day. Thank you for allowing us to come together once again. Lord, bless us, bless to all of us as we are in this meeting and that we make
the sound decisions
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In Jesus' name we pray. ‸ Amen.
Amen.
May
we be seated. Madam Clerk, may we do roll call?
Yes, sir. Mayor Blake.
Present ma'am.
Deputy Mayor Hearn. Council Member Dial.
Here.
Council
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City Manager Witten. And Assistant City Attorney Kristen Eich. Here. Thank you.
Thank you very much, Madam Clerk. Thank you very much for the participants in the audience, too, as well. If you have any comments, we do have cards
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If you'd like to make a comment, fill them out, submit them so we can recognize your input. Okay. The intent of this meeting is for our fiscal year 2024 budget presentation. As you can see, we have information that we're going to address for the current fiscal year 2024.
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the floor to
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with this event because we have council meeting following this meeting. ‸ Thank
you,
Mr.
Mayor.
so yes
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Sir, Mr.
Mayor and members of the council. This is that last budget workshop special meeting before we actually go into the public hearings on the on
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And so this will be again an overview of what's in the budget currently. I think you all are aware of the initiatives that we've undertaken, how we've sort of restructured the budget. And ‸ so this is that last opportunity to present what's in the budget and to present that to you all as well as to the public there. And so we're going to pass out a couple of items if we haven't already done that. Um, you have in front of you, I think it's nine pages. It's it's a the budget message. And, um, it covers, uh, the initiatives, the achievements, the outcomes associated with the proposed budget. It
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um,
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the tax rate,
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Um, and
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to what the fiscal year, uh, 2020,
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budget contains. ‸ And so I'd ask you to read that at your, at your leisure. Uh,
the,
the presentation really just takes what's in the budget message and presents it to you in a PowerPoint and graphic form. Uh,
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uh,
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the budget on tax rates. And so hopefully in an effort to clear up a lot of the misconception, uh, that is out there with regards to what the tax rate is. And we'll get to that later in the meeting. And so we're just going to take you through, uh, the budget presentation. Um, you guys set the tentative millage back in August. Uh,
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And September 24, 26 is the, uh,
uh,
final hearing on the budget there.
And
so Mrs. Bowman is going to start off and I'll jump in, uh, like I normally do. Uh, we also want to talk, uh, at the end of this about, um, parks project funding. And so, um, we have the GMP in remember that's guaranteed maximum ‸ price on provost. And
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because as you guys are well aware, um, prices, uh, here lately don't come back in anywhere near what is, uh, projected or budgeted. And so, so we'll talk about that, uh, sort of at the end of the presentation. And so I'll turn it over to Mrs. Bowman.
Thank you, Mr. Whitten. So, um, our agenda for this afternoon, um, we're going to go over budget priorities. We're going to, uh, provide you with an overview of property taxes. Then we'll go through the different funds, budgets, such as general funds, special revenue fund, um, debt services fund and proprietary funds. Uh, we'll talk about fund balance a little bit. And then as Mr. Witten said,
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um, with the recent GMP that we have received. So to start with on the budget priorities. Um, some things that we have done that we have worked on is educational assistance programs, uh, for police and fire and sending, um, existing, um, officers and firefighters, uh, through schooling. Uh, we implemented the high school, uh, sponsorship program through the use of fund balance that, that was assigned at the end of last year for both police and fire and in an effort to recruit people directly out of high school.
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the way that the capital projects are funded because, um, traditionally we fund most of our capital out of fund balance through, uh, budgetary savings from the previous year.
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using recurring revenue, um, to do some of this ongoing maintenance and replacement.
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fiscal year budget.
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Yeah. Yeah. And so, I mean, I think that those are programs that you all should be very proud of actually, um,
um,
going directly to the high school and recruiting them into, uh,
um,
public safety in the community in which they, in some cases were born and raised there.
And
I think that's, that's just very, very commendable, um, and a very good program. And hopefully it'll be a program that we can, we can, uh, take into the future.
Uh, so one of the things that is a key theme in this year's budget development is,
um,
salaries for public safety. So, uh, the next few slides will show you that, um, particularly in public safety, but ‸ overall in government, uh, it's very hard to fill positions, all different levels of positions, um, primarily by
the state.
And
the state
police and fire, but in all different kinds of positions. So you see here,
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in, uh, California, Kern County, uh, they're trying to do pay increases to attract law enforcement and retain law enforcement.
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police officers, uh, Marion County in Ocala, um, was
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was looking for additional money, uh, in their budget to address firefighter recruitment and retention. Additionally,
uh,
Washington post
has
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got a post here about police
departments
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struggling to fill their ranks.
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And then additionally in different positions. So this one is showing you between 2016 and 2026.
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That's a huge gap in engineers. Um, bureau of labor statistics notes that
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which
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So the employees haven't come back. Uh, this next one, um, on the left hand side shows you that there's been more people quitting and retiring than, um, new employees coming on. It's even affected, um,
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And so that's causing downgrading credit ratings on debt that's been issued. So the, the impact of this shortage in the workforce is, um, very expansive and it goes, um, very far in all different areas. So
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what's been programmed in ‸ here, uh, for public safety, um, is a focus on recruitment and retention and then also on equipment replacements. Uh, there's been 1.1 million dollars allocated in the 24 budget to, uh, provide salary increases for public safety. And if we didn't do that, we would wind up having the lowest salaries for police and fire in the county. And then that makes it even harder to, uh, attract and retain, uh, police officers and firefighters. In addition, there's, um, radios that need to become P 25 compliant. The police department has a large number of radios that need to be replaced. Fire department, um, is at the tail end of their replacement. So, um, that's required, uh,
nationwide
actually for federal state and local, um, police and fire, uh, to communicate.
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So if there was a, some kind of major nationwide thing, they would go on a different bandwidth so they could all communicate with each other. And not compete with, um, the average citizen. So we've had a million dollars, um, plugged in for the radios and then also for, uh, the public safety vehicles. Traditionally, we're very limited on funding the police department vehicle replacements. They have a large fleet, which needs to be replaced on a regular basis. And often what should be replaced according to what the fleet software is telling us, um, far exceeds what we can afford. And then we wind up deferring it year after year after year.
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significant
dent
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in that this year. In addition, um, we're investing in public infrastructure. Traditionally, uh, we budget ‸ about $300,000 in doing street paving. Uh,
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um, that that doesn't keep up with the amount of paving that needs to be redone. So we've budgeted the $300,000 in addition to, um, another $200,000. So $500,000 in street paving in fiscal year 24.
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parks that aren't maintained, uh, particularly to what city council, uh, level that city council wants. And it's been identified that there's a number of neglected cemeteries throughout the city. So we budgeted $494,000 to go towards those efforts. So the next, um, subject of discussion is going to be the property tax overview.
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Yeah. And so, um, Samantha has, as, uh, uh, created a format to, to, um, um, to present information on, on your priorities on property taxes on where your dollars on the, where the funding goes, um, what it pays for, um, to distribute to the public there. And so that's this flyer that's in front of you. Um, looks like this. I think she's
giving
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it to folks that are in the audience. And so we'll distribute this. We'll post this on, on the city's website. We'll post it, post it on, uh, all of our social media platforms. And that's Facebook, Twitter,
uh,
LinkedIn and next door. And so, uh,
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flyer. If you see on the first page, it talks about property taxes at a glance. And we just had this, this discussion there.
And
so, you know, the good thing in Florida is, uh,
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And so if you've been in your home for an extended period of time, it really caps, uh, what increases in your assessed value could be. Um, ‸ but if you are, if you are a new homeowner,
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you
got to
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wait for save our homes to kick in the next year or to kick in sometime in the future there. And so this is a real, uh, example
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fits all with regards to property tax and ‸ tax rates and taxation.
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Number one is on some
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And, uh, the next door neighbor. Number one is, is right beside or adjacent to house. House number one. And then, uh, neighbor number two is again, the, the, the second neighbor from house number one. All of these homes were built in 1980. Uh, you can see different purchase years.
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One was in 2002. One was, uh, just two, three, uh,
uh,
calendar years ago. And you can see they all have different assessed values. The one obviously that was
the
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purchase in 1980 has had benefit of save our homes for an extended period of time. And so
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And, and remember the setup is, uh, in Florida, you have a market value. Uh, you have an assessed value and then your exemptions are applied to your assessed value, which gives you the taxable value. And so oftentimes when, when, when people say that their taxes are going up, it's yes, I can't deny it. It's, it's a, it's a combination
a
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small combination, uh, attributable to, um, the tax rate. But, uh, in some instances, it's, it's attributable to if you just recently purchased your home.
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person who,
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purchased in, uh, 1980. ‸ But you can see in 2020 that same person, same neighborhood, same street,
uh,
probably the house looks very similar to the other two neighbors. Their assessed value is $160,000. And so, uh, you can see that again, it is when you purchase, uh, how long you've been in your house. And then it's a matter of exemptions. Also, ‸ you can see that house number one has, uh, ‸ exemptions that equals the, uh, the assessed value of their home. And so they don't pay anything in terms of property
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them because again, um, they have no taxable value. And even if the, uh, assessed value went up, uh, if they maintain those exemptions,
and
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it's going to be, uh, pennies on the dollar. And neighbor number two has different exemptions. And, and remember there are many exemptions there.
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You got senior exemptions.
You
got, uh, you got widow, widower exemptions,
uh,
military exemptions. And so, um, the community has a different sort of, uh,
um, uh,
listing of exempt exemptions for, for various properties. And so you can see neighbor number two, uh, has only 42,000 in exemptions. And so, um,
um,
um, their taxable value is $25,000. And last year what they paid
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they'll pay, uh, 173, which is, uh, annually,
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What you'll know is that, remember I said that, yeah, they purchased, um,
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but because they have less in terms of exemptions, they still have a higher taxable value there. And so, so again, that's just the, the sort of the difference of the, of the, uh, of the taxation system in, in the state there. You can see the person that's new in the neighborhood, um, goes close to market. And so their market value, uh, assessed value, uh, is 160, 540. Again, probably the same house, same square footage, but again, just, uh, uh, is, uh,
um,
what, 2030, what was that
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And so you can see that right now they don't have any exemptions. And so they don't get benefit of the exemptions. Um,
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And so you can see that that person pays significantly more in city property taxes than any, than the other two. Um, and that,
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uh, $191, uh, annually. And so, so again, I think the, the, the flyer does a very good job in explaining how different, um, taxation can be. And, and assessment, um, can be from one house right next to another house right next to another house. So that's an attempt to do that on the first page.
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Uh, if you live in a city, you're going to pay your city taxes. Everyone pays the school board tax and everyone pays the countywide tax. And there are a number of countywide taxes there. There's the general fund tax. There's a library system and then there's mosquito control. And so that dollar, uh, graphic does a very good job. And just telling you, if you
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of property taxes divided. You know, the city takes, uh, 39%, uh, 33% goes to the school board. 23% goes to the county, uh, the special recreation district, which we'll talk about when we get to provost. Uh, that was the voted.
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And then you have
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Johns
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Uh, Eels is also countywide. And then you have for the inland navigation navigation, uh, district there. So, so again, just wanting to give, um,
um,
homeowners and taxpayers some sense of all the taxes that you pay, how that's divided on a, on a per dollar basis there. If you flip over, um, our priorities there and, and we went over, uh, Mrs. Bowman ‸ went over those, uh, uh, big, big investment in the recruitment. And retention of, uh, public safety personnel. Um, again, everybody's struggling nationally. Everybody's struggling locally with that. And, and so we're competing against, um, our neighbors in, in terms of that talent pool, uh, not only for public safety, but for, for all, um, um, positions in, in local government. You can see the infrastructure investment. Um, you know,
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Uh, but we still have 300 of, of what you do for roads still comes from savings that are generated from one particular year to the next. And so, um, that's just not a sustainable, um,
um,
structure for,
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And so, and so this proposal, um, um, puts an additional $200,000 from Rebecca. Rebecca,
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Towards, uh, street paving. That's, that's a very good thing.
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is
and
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the chiefs who will help me out on this. That literally is if, if there is a, uh, on the law enforcement side, if there is a need for the city of Rockledge to come and help, uh, Cocoa police department or the Cocoa police department to help the city of Rockledge that we can communicate on the same radios. Um, and so that's a federal requirement. Now, not only do we have to have the ability to communicate between agencies locally, those local agencies have to be able to communicate with, uh, with the county, with state agencies, with federal agencies. If there is, uh,
um,
an emergency that they're working on together, we live in, uh, Florida. And so we know that's going to happen over time. And so, so that's a, that's an unavoidable, uh, requirement for, for, uh, local, um, governments.
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Go
ahead, sir.
I can, I can take her question if she has.
Uh, councilwoman calls. Yeah.
Is that a recurring? Is that out of recurring funds?
It's, it's.
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vehicles and the radios. I thought we, because the numbers aren't adding up.
Is that recurring or is that fund balance?
The, um, vehicle replacement is a combination of fund balance and, um, recurring revenue. And we'll talk about the, the vehicles that came up recently. That's going to be on the agenda tonight. Um, and then
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That's going to last for five to 10 years.
And so chief chiefs, you guys may want to jump in.
I
mean, the, the requirement is we all have to get there by 2025.
Yes, sir. So we, once the P 25 system went into federal law, we had a certain requirement and you had a date range to get in compliance. That's one of the reasons why we got the special assessment from Brevard County to upgrade the radio trunking system that we're on with them.
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They could come in compliance by 2025, which were required all the municipalities to have all their radios and compliance by that same time. That same federal compliance is also tied to our FEMA reimbursement along with,
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may apply for. If
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be eligible for FEMA reimbursement, nor will we be eligible for federal or state. Grants.
And also, I would like to add that it's not only radios included in the budget this year. There's a console upgrade for dispatch and then there's programming fees for the county that they need everyone to participate in to be able to do the P 25 compliant programming.
So really what you're seeing, I don't, I don't ‸ want that to be misconception, but what you're seeing is for the equipment, the hard equipment. So that's your portable radios, your mobile radios. You still have to pay an annual maintenance fee for every one of those radios. Everybody has to do that where they come in, flash the radios, make sure that the software is updated, all that stuff.
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but there's still a cost to operate those radios.
And that portion is included in the budget each year for police and fire. April.
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In the middle of the page, um, what will my property tax, what will my, uh, increase be? Um, ‸ this assumes that everybody that's in those, um,
um,
stratas have the same, uh, exemptions. You know, on the first page, we gave you a real life example of, of that, that very seldom is the case.
And
so, and so if you, if you have, um,
um,
properties that are $300,000 in assessed value and with a $50,000 exemption, i.e. the taxable value is $250,000,
um,
then we've shown the increase for that, uh, $200,000, $50,000, uh, in, uh, exemptions, that would be $150,000 taxable value, and so forth and so on there. And so, and so that, that again assumes that, uh, those folks who have the same assessed values, have the same exemptions, and therefore, though, that would, uh, carry through with regards to, uh, what the potential property tax increase could be. Uh, we've, we've given, uh, for the public, uh, a sort of education of exactly what the composition of, uh, the city of Coco's tax roll is. Um, we have four, uh, four percent of our properties have, uh, a taxable value of a half a million or greater. Obviously, that needs to be higher because that's an indication of whether you have big manufacturing, whether you have big commercial properties within your city, um, and you'll see the numbers associated with, uh, with, uh,
with, um, each
of the, each of the ranges there. Thank
you. And
so you'll see that
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are under 50, or under $50,000 in value. Um.
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42% of the, of the, of the properties are under $50,000 in taxable value. And that's not just homes. That's all properties. And so again, uh, just speaks to the point of, of building the tax base. You know, you want to build the tax base on, on commercial, on manufacturing, on high tech, um, big subdivisions help, big complexes help. And so again, I think that's just very informative
from
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the public to see that, um, a lot of our properties, 62% of our properties, uh, have a taxable value of $100,000 or less.
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regards to the general fund, um, just the extent to which the property tax revenue, uh, supports, um, um, um, various, um, ‸ departments under the general fund are, or just to say that another way, the extent to which the total property tax collection doesn't fund, um, um, an entire budget of the police department. Um, you can see, uh, how it compares with the total budget for public works department. And again, what's, uh, what's funded through other revenue sources there. So, um, so again, this is an educational piece. Um, you know, property taxes are very difficult to understand in the state of Florida because, you know, different circumstances from door to door. But we've attempted to sort of, uh,
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educational piece, which will, which again, we'll push out on all of our platforms on the website and hopefully it helps. We'll talk, uh, a bit later about, um, what the, what the actual property tax rate percentage increases.
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You can see that it's not 20 something percent.
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And so, but we'll talk about that as we get into the presentation and I'll throw it back to Mrs. Bowman.
Thank you, Mr.
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So this slide here, um, again, just shows in graphical format. Um, the flyer has 42% under 50,000. This shows 41% that's rounding.
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$50,000. And as he went over and the, um, the, um, property taxes at a glance in the front, it's hard for us to say what the average is increase is because each piece of property is different. And, um, we don't normally analyze the over 8,000 properties individually to see what the
increase is
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for each person to then come up with an average.
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tax dollar go?
Um,
as Mr. Witten went over, uh, when a citizen gets their tax bill, um, a lot of people say, well, I pay for example,
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And this slide is
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Coco and the rest of it's going to different county functions, even though they're, they're thinking that tax bill says city of Coco on it. So, uh, next we'll go over the different funds budgets and kind of highlight what's included in the different funds, types of funds and, um, changes, um, from one year to the next. So this slide again is what is presented on the flyer showing, um, if a home was valued at a hundred, 150, 200, 300,000 with the same $50,000 exemption, um, how much their monthly increase would be in, in taxes by raising the millage rate.
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chart type form. However, this gives you a much better visual to be able to see the differences incrementally in the different, um, values, uh, levels of taxable value for homes.
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Uh, one thing that we had, uh, have planned in the
budget.
The
budget,
although the insurance bid is still out,
uh,
preliminary estimates that we got from our insurance company was a significant increase in property insurance. So we went ahead and built that into the budget. So we weren't surprised when, uh,
you
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come back in and as you all know, every time there's been a bid, no matter what type of cost it is, it comes in higher than what you anticipate.
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the budget. Additionally, uh, we had an increase in our health insurance, uh, for about $202,000, uh, utilities, just like, uh, the individual homeowner
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Um, they increase our rates.
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along with the water increase that's planned in the budget, uh, for water and sewer utilities. And the total cost of wages for including
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employees is budgeted about $1.8 million.
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just referred to this slide, um, which is also on.
Was that the, just the general fund number, the 1.8 or was that total
general fund
general fund? Okay.
Yes. Still in general fund. Um, this slide is showing you, uh, what the money does pay for. Again, the Avalorum, we have
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And then we also have to transfer money to the CRAs. Um, so we collect everything, but then we give them their portion of the Avalorum revenue.
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covers just a little bit more than the cost of the fire department and, uh, does not fully cover the cost of police or public work. So we have to get funding from other revenue sources to pay for all the rest of government services. And,
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fund through the ROI, uh, the pile off and then the overhead transfer.
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um, and other, um, state resources for revenue and city.
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So then we have what's called special revenue funds.
Um,
special revenue funds have a dedicated funding source by law. The revenue can only be used for the purpose of the, whatever that revenue source is. One good example of that is the
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just because general fund needs to be, um, supplanted with some money. There has to be a lawful purpose of any type of transfer between any of the special revenue funds and the general fund or any of the utility funds. Um, also that includes a building permit fund, um, CDBG ship and home, um, and some other, uh, smaller funds such as, uh, forfeiture funds for the police department. So in the special revenue funds, um, the
coco
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CRA, um, again, just like the city experienced a good increase in property values.
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And in their expenditures, um, there's
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uh, due to the property tax values in the military increase. And, um, included in their expenditures is $475,000 for new home construction assistance.
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um, with, uh, Mrs. Neuterman when she's presented what the funding is. There is a decrease in funding from state funding sources of about $135,000.
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certain restrictions as far as percentages of, uh, expenditures that, uh, are necessary within each one of those funds. And so that's going to result in a decrease in expenditures for the related social services that those funds, um, exist for. And the building permit
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which is pretty good. We've been going pretty strong for the last several years in building permit revenue due to new economic development. And
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building inspections was is necessary.
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the past. So we have a contingency in there, um, in addition to using consultants for, um, plan reviews related to permits and then related to the building permit fund. They have to spend a certain amount of money on training for, um, the building inspectors. Then we have a debt service fund. Um, that fund is where we put money is kind of like a holding account that we put money in every month to save up to make our debt service payment.
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bond issue in fiscal year 22, uh, fiscal year 23. The one was in 23 and then all the rest of it is just regular scheduled debt service payments for any outstanding debt that we have, which is related to general fund, not to the utility fund. Okay, then we have a different type of fund that's called a proprietary fund and ‸ proprietary fund operates like a business. So our two funds are the stormwater fund and the water and sewer fund that are proprietary funds. So in the stormwater fund, uh, there's programmed a 4% increase in stormwater special assessment, um, which, uh, council has met with our city's consultant and gone over the revenue sufficiency analysis and agreed upon the 4% increase in the stormwater fee.
Um,
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fund. Um,
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floating wetland maintenance and testing. There's a number of floating wetlands, um, in place or going to be in place in the city. Uh, so with that comes maintenance of those floating wetlands.
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truck. So I'd like to point out that that's not the cost of the truck. That's
changed
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from one year to the next.
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in overhead costs. And the water and sewer funds again, council has met with the city's consultant and agreed upon a 4% increase in water and sewer rates.
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Remember that system wide, not just, um, citizens of cocoa, uh,
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When, um, we're talking about the utility fund.
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capital projects. We, the, um, renewal and replacement fund is a different fund where we isolate what those large, um, capital projects are. And so there's just decreased projects in this year.
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um, due to the anticipated start of the Taylor Creek reserve project.
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So, uh, will be interesting to see if we can get off the ground and start working on that project. Um, chemical prices have, as we've discussed previously at budget workshops have increased significantly.
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number of vehicles that they too have to replace this year. In addition to doing a meter bench test, um, piece of equipment, which tests the meters to ensure that they're within the a w w a standards. And then there's a decrease of about 36%
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sewer field operations. Um, again, due to fewer capital projects in the current year. Um, they've done some significant projects in the last couple of years. So now we're going to talk about fund balance. So I just, uh, wanted to review with council, uh, fund balance and the different categories. Um, so we'll start with the fiscal year 22 fund balance. The total fund balance reflected in the financial statements was $38 million.
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report. Um, ‸ on this slide, this shows those categories. So we have to subtract out. From the fund balance because I can't spend that money. Council cannot approve spending of the money.
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That's in the fund balance policy that was recently, um, revised. Um, ‸ but it does include those stabilization and capitalization reserves. If you use any of that money, you have to have a plan for replenishing that money. Um, so, um, one thing, Mr. Witten and I talk about is for example, the capitalization reserve. Yes.
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when I get done. And at the end of the fiscal year to replenish that 500,000 back.
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aware, uh, fiscal year 21. And then again, in 22, uh, you all assigned the fund balance to many different projects.
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came up to, um, as reported in the financial statements was about $13 million in unassigned fund balance. At that time, there was a lot of discussion of, well, we have $13 million in unassigned fund balance. So why can't we spend that money? So the next slide shows you why you can't spend the money.
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Um,
fluidly all the time. So one thing that gets brought back to council is to roll over the budget for any encumbrances and any, um,
budgeted
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projects that weren't started. So that totaled about $2.1 million.
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23, um, we
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budgeted $888,000 to use for fund balance, which was for capital, um, replacements. Then, uh, we had a fire truck and some other equipment that, um, was budgeted to use subsequent to the end of the financial statements. But where I was at that point in April of about $998,000. Um,
and
then we'd like to keep a liquidity reserve.
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the money to be able to get the city back on
its
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feet again. And so a three month, uh, calculation of that would be about $7.4 million.
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not assigned fund balance.
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So fast forward to today, um, again, it's very fluid. Things are happening all the time. We don't know what the real fund balance number is until I go to actually issue the financial statements themselves. And then I'm doing a hard calculation, um, but doing a, a calculation as of today and looking at the activity that we've done in 2023, aside from what we already budgeted for when budget was adopted last year. Um, recently, uh,
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So we put that money back into fund balance, which ‸ is great. We're replenishing fund balance. But during the course of the year, we also budgeted to use fund balance for, of a fire apparatus. Uh, we had a hurt two hurricanes last year, um, which we don't budget for them because we don't know what the cost is. But once the cost is known, we come back to council and get that budget in place for that. So that didn't happen until fiscal year 23.
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Um, but we don't know when, um, then we also had two grants, um, that we had not planned. They weren't in the budget, but an opportunity arose. And so we had to go to fund balance to be able to provide the, the grant match for that.
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me, fire alarms, uh, and some buildings for about $197,000. So, um, that means that I've used up pretty much all of my fund balance. I, I'm sorry.
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I've added about 400,000 since March.
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fund balance to do some equipment replacements. And so I need to deduct that out.
And
so that
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may be available for anything else that may come up. I mean, we are at the end of the fiscal year, but this demonstrates to you why we plan on budgetary savings every year.
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And so as Mr. Witten, I'll get into the funding for the parks improvements projects. Uh, we're looking at possibly going to fund balance again, which would reduce this number.
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Mrs. ‸ Morgan and I are going to tag team this. She's, she's the, uh,
uh,
engineer. And so, um, I'll just, I'll try to try to, I mean, I'll try to get them through this and you can just sort of fill in the blank or answer ‸ questions there.
And
so, um, you know, your parks improvements largely from, uh, unassigned fund balance balances, maybe two years ago now. Uh, the, the, the big improvements are listed there for you. One was, uh, Provost Park, uh, ‸ new parking lot with lights and stormwater, uh, new multipurpose field with irrigation, um, scoreboard and fencing and to reconstruct the, uh, basketball and pickleball courts. So we thought we were going to be able to get away with resurfacing those. Um, but they're in such a state to where they need to, to, it needs to be a new bill.
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entire
part
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and then on, uh, Stradley park, uh, ‸ new football field, um, with irrigation and stormwater,
um,
new
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and three sided perimeter, uh, three sided perimeter fencing. And then at junior reels of the splash pad with the pump room and a pavilion. Um, next slide. I don't know who has the clicker.
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And
so that was, that was what you're doing or what's proposed as a city council.
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And so, uh, their plan, uh, disposition of funds for us in fiscal 24, uh, um, really, um, are focusing on, uh, Stradley park. And so it's the parking lot, uh, paving. Um, remember we've had, uh, a number of issues with parking lot paving and, and flooding there. Uh, it's the football concession renovations. It's softball and baseball concession renovations. And
in its
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softball field renovations for a total of, uh, eight hundred and sixty two thousand nine hundred and twenty eight dollars.
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a special taxing district budget.
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Yes. Councilwoman calls.
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or in the county's budget? No, that was the,
um, the, uh, septic to sewer was in their budget in the special taxing district budget.
So that isn't coming around this year?
I'm not sure where they are on that.
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on that.
That's
in progress.
That's in progress.
Okay. Where is it? It's
in progress. In,
it's. Okay.
They're doing it now. Yes. Okay.
Okay.
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As you were, sir.
I think next slide.
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to be asking for another 80,000 for owner directed CEOs.
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to be a complete renovation of about two thirds of the park.
If you, if you'll note and hopefully I don't think, well, I guess you can, it's a pretty good graphic there. So you see that it's a, it's a huge parking lot improvement. If you, if you know, provost park, you know, that that's not really an improved parking lot there.
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the
cost
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there. You see the multipurpose feel, um, that GMP didn't include the lighting. We'll talk about the cost of the lighting there. Um, the, uh, two new pickleball courts and two new, uh, full size basketball courts. Um, and so, uh, you'll see on the right of that picture. That's a storm water that probably, uh, Abby, correct me if I'm wrong. That probably is a significant
cost
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associated with, with this project.
Well, it actually is the drainage from the new parking lot.
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And also the multipurpose field is graded. So, um, so the storm water kind of flows into that dry retention area. That's kind of, uh, also along that boundary.
Okay.
Thank you. Next slide.
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with, uh, the provost improvement part, um, um, project. And so you
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The provost project, uh, a
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The lighting,
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And we say, and I say an outright purchase because we've had discussions and we probably still need to continue those discussions with Florida Power and Light about, um, leasing to own, um, or leasing the lights. Uh, which would, uh, allow us not to have an, an output of the 340, but would, um, would, uh, require us to, to set aside something for operations and maintenance there.
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in most instances, they're doing an outright purchase of the, of the lighting structures with no, with no annual operating or no annual lease to own there. Um, and so again, for provost.
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And so, uh, here's the proposal. We budgeted the, the, the $756,000. Again, and you've seen this in utilities. You've seen this in virtually everything we do. Um, once those proposals, bids come back in, it's nowhere near what we had budgeted. I remind you that on provost, we actually did go to bid, uh, and didn't receive any bid on the project. Um, and so that's why we asked to allow
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proposal. Um, and so what we're proposing is a reassignment of, uh, ARPA funding.
And
so we had some things that we're anticipating funding out of ARPA. Um, um, and make sure
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and move some fund balance funding to the ARPA or buy some things originally anticipated out of fund balance, uh, with ARPA funding. And so, and so making that sort of switch, we, we came up with an additional $732,000. Um, the reassignment of, and again, this is fund balance. So this is the reassignment of, of, uh, ERP software assigned fund balance dollars there. And
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uh,
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any business to support, um, their, uh,
uh,
their functions like finance, like accounting, purchasing, uh, HR and payroll.
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And so that's what's, what's really meant by ERP software. Um, we don't believe that as a, that as a organization, we're able to get to that implementation for at least another two, ‸ three fiscal years. Um, again, because of, uh, staff, you know, um, the amount of staff, um, if staff is new, it takes some time to actually learn their jobs and have the depth of knowledge that's needed to, uh, to implement.
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uh, when we did it at the county back in 2000, it was, it was a more than a year long project with most of the assistant directors sequestered away in a room working on the project.
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And so the cost of the software is unknown. You know, we've been putting aside dollars each year, but, but still, we don't know what that's going to be until we ultimately go out to the marketplace. And so that, that is a, is a shared, uh, funding between the general fund and the utility fund. Currently,
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to that project. And so,
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We, we can talk about, uh, taking dollars from other projects and, and putting it into this one project. Or
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balances for the software project, which again, we're not, we don't believe as staff that we're going to be even able to think about getting there until the next two to three months. Uh, fiscal years. And so the proposal is to take those dollars out of that software. Obviously we'll have to replenish that over time.
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I still think it's going to require more than the ‸ $6 million when we get there to actually do that project. Um, and so again, we'll, we'll know what that is once we get there. And once that's put out to be it, if you go back one slide. Go back another slide. I'm sorry. And so if, as you look at the project again, um, it's a big multipurpose field with lighting, with a scoreboard,
um,
the two pickleball courts, the two full size basketball courts, and a significant, um, improvement with regards to the parking area. It actually becomes a real parking lot. Um, and so, but that's gonna have, that's gonna, that's gonna be a significant cost, you know?
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And perhaps
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Obviously that, that requires, uh, going back to the drawing board with regards to stormwater design. Uh, and so, Abby,
I
don't wanna ‸ say that you're starting over, but you are, you're going back pretty close to starting over with the redesign of, of, uh, of at least the parking lot and stormwater portion. You're still gonna have to have
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Even if you did nothing, uh,
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requirements and the drainage requirements for the multipurpose fuel.
That's correct.
And
so if I, if I, if I haven't given them enough information or said anything, you can certainly fill in the blanks on that, Abby.
Uh, there's also a new pedestrian sidewalk. Uh, it's the only sidewalk
that will
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be connecting bar
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Okay. Yeah. Thank you for, and so, and so again, unless you, unless you go back to
a
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drawing board with regards to what the project is, then for, for, for you guys, two, two slides ahead. Then this is the proposal with how to get there and continue the course with regards to the other projects. Now, you know, sitting here today, we say we have dollars budgeted for the other projects and we have, uh, ‸ design of, uh, are those are all two of the other projects design Abby?
Uh, the other part project?
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Yes,
those are. So
those are the design, those are designed, but not a bid out there. And so we may be back here again, looking for dollars as the bids come back against what we have budgeted there. But to, to get started, uh, on this long awaited for, uh, provost park project, the suggestion is, is that
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uh, and through the use of, uh, the reassignment of fun balance dollars associated with the ERP software. ‸ We
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Um, and so I'll take questions on that, uh, board discussion on that.
Do we have any questions for count?
Uh,
it's councilman. Do we have any questions for ‸ the city manager?
‸ If I could add, Mr. City manager, um, we're looking for direction on this, um, because we did get the GMP back. And so we have an agenda item pending the decision here and the direction here.
And we don't have that on for tonight. So we'll bring, we would bring that back at the next meeting. Yeah.
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Yes, sir.
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I know we, we have not put that out for bid.
Yes.
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responses.
Correct.
So the next step for, um,
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what is the next step for junior Rios? So we
would, we would do, we would probably go back and do guaranteed maximum just like we've done on these.
So,
so we, we'd have to go back and, and go
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maximum and see what those costs are. Yep.
And that and junior Rios right now is 100% design is complete.
That's correct.
That's correct. Well, Stradley also designs complete. Yeah.
You still got the floor. Yeah. So I'm, well, my brain just kind of moving around, but I'm just looking at definitely with the two parts with Stradley, um, and provost. Those, those two for sure are parks that, um, have not really been touched for a very, very long time. That's correct.
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For example, um, I just pulled a picture up of myself when I was five years old. It's the same building, the same fencing, the same everything. Um, junior Rios on the other hand is a, um, fairly, I guess, fairly newer. I'm just, I'm, I'm trying to find a way to make this work, um, for financially. And it seemed like with junior Rios could be something that we can not do at right now. Uh, and focus on the two parks that haven't been touched for 60, 70 years, whatever, however long that is, um, to make it just to make it work. Um,
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Um, the yellow line that you had outlined is that that,
that's
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not fencing.
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That's just a
boundary showing new construction inside of that area. So, so if I, the only issue I have with that is say, for example, in the existing parking lot on the south side, that parking lot, it floods right now. Right.
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um, is, is either the pipe is full of dirt.
I
don't know what it is, but it's absolutely horrible. And then you go to the existing restrooms where, um, you know,
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elements, I'll ‸ say. Um, so we'll spend X amount of dollars on this on one end to get this where we need to be. But we still have some concerns in the existing restrooms that are not up to par. And so I, I just, I don't want to get to the,
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but then the bathroom, we still, you, people can't even go use the restroom. They have to go across the street and stand by a tree. So that's security is a concern for me as well. Um, at this particular part. Um, but I'm just, I'm trying to think about the money, the money side of it. How do we make this work?
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I think we need to focus on them two parks. Not saying junior
rios
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is not important at all.
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the beginning. Um, but if financially we can't
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crazy. It is. The numbers are out, ‸ you know, but do you think would that help out financially to put one on the back burner for now and focus on the two?
Okay.
Can
you go to two slides, uh, uh, forward? And so
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Okay. So
that's, that's provost. Um, and again, we, we don't know
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we're doing.
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Um, and so
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what the deficits are. Um,
but if we do a maximum
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right now to do it. Am I correct?
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for provost.
No. So, so let me, let me, let me, let me be clear.
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way,
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the 640,000.
Okay. That's all I had right now.
Okay. Is that it, sir? Yes, sir. Okay.
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sir.
On the, uh, plans. What was the cost for
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Oh, we went out to bid. There was no cost.
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the plans.
To ‸ design plans.
Yeah. What do we have in those? I believe ‸ Mr.
Uh,
yeah, I don't remember what these a
hundred and some thousand dollars.
It
could be,
could be, could be close to a hundred. Yeah.
So,
I under, I understand all the deficits because of income and all that, but the, uh, you know, I appreciate you backing me on the junior realist park. But the reason why I was pushing it so
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or 88. Nothing.
And
that district now
is
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starting to talk and they're getting upset because they don't see nothing happening for them. And they do pay the most taxes because I had the heavy industrial.
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of taxes.
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Now,
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My neighborhood, the house was selling over 300,000 now.
And
it looks like it's, once again, it's not fair. We pay the most taxes and once again, we wind up with nothing. And that's been my complaint the whole time. And we still have the money to do that. And the
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he said, we're about right there. We're okay. The V is not going to cost that much. You know, if
we
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could get the prevailing quickly, get it done. Then we can do later on, do the, uh, splash pad. At least, at least my constituents see something going on.
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I told all of them it passed. We're going to get a splash pad, another pavilion. And now I've got egg on my face. And that is a bad faith problem.
That's all I have to say. Thank you.
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[unclear audio ▶]
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Just
going to say that.
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I don't think the industrial park really cares much about
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Okay. Let her talk.
I, well, I'd have my doubts about that, but okay. Maybe so. Even so, Juni Rios is the nicest park in Cocoa. I mean, it's a beautiful park. It's one of the nicest parks, neighborhood parks in the county that I've seen. Um, it's beautifully shaded. It's got all the amenities. And, um, anyway, I think it's, it's a pretty great place to begin with. But, also taking into account that there are numerous neighbors, neighborhoods there that, first of all, have a lot of pools,
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Um, so, in terms of, I know it's a visibility thing for you. Um, but I mean, district four has, pays taxes as well. Um, my concern with Mo Stradley is more around our youth and ‸ the public health aspects of it. Because, you know, it is, can be a physically dangerous place to be. Not because the people are dangerous, but because of the flooding and because of the condition of the bathrooms and even the ball fields are, our kids deserve better. And so that's, in terms of prioritization, those are the, some of the things I would take into account.
As mayor, I may not visit all four districts, uh, this past Saturday after working numerous hours in my own yard. I
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There was flooding there, um, even like on baseball
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uh,
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We saw the flooding, we had a severe rain. Mud was there.
Also, the ability to enter and exit that facility one way in. We still have some concerns.
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[unclear audio — 0:09 ▶]
Um, on, on different occasions about the point of entrance and exiting. And we have two exiting, uh, points that are not being fully utilized. And my thing is we were just playing, they had a jamboree this past Saturday. So I can identify with all costs.
I
can look at Provost Park as a kid,
um,
dealing with, uh, the discrepancies there and finally being, uh, recognized. And yes, everyone can toot their own whistle, but we must be logical about this. And my thing is let's be fair and equitable across the board. That's imperative.
Um,
um, I would, I, you know, I would love for us to be able to adequately and
equitably, fund
everyone's project. But let's look at the reality of it. And all I'm asking that it falls on understanding hearts.
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[unclear audio ▶]
[unclear audio — 0:01 ▶]
Yeah.
Uh, with the Stradley park, you know, I was there throwing out the pitch.
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in a row because the district representative was not there. There was a lot of water and it was a slushy mess. And, you know, you take shots at me all the time. And I've had enough. Sorry, Charlie.
It's
nasty time. I've
had enough time.
The one thing I do know is I talked to a lot of people, the commercial parks, they know them all. And they were glad to see that splash pad because they
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A lot of times their wife's come up for lunch with the kids and they can stop there on the way home. Okay, that's quite a few businesses I do know up there and I've twice now got them individuals to stop with the petition about leaving the city of cocoa and going to the county twice.
So,
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[unclear audio — 0:01 ▶]
That's it.
Okay, let me clear there. I'm not going to have back and forth. I'm not going to tolerate it.
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[unclear audio ▶]
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So let's do things decent and in order. That's all I have to say. And this is my ‸ meeting. I'll orchestrate this meeting and
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Do I make myself clear to everyone?
Yes,
sir. Do I make myself clear to everyone? Yep. Okay, ‸ just want to make sure. I'm not going to have.
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that I had with the
restrooms can
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I
know we have ownership of the property of provost park, but when it gets down to functioning restrooms or bringing a restroom up to part, is that our responsibility to? Yes,
it's it's the districts. And so, and so remember the ‸ construct is the
their city-owned
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parks that operate in a special taxing district.
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the operations and the maintenance of those special district parks. But you know,
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So, so, but is the, is the restroom issue a, a, a, um, capital issue or is it, is it the, the use of the restrooms and the cleanliness of the restrooms associated with the people there? You know, this whole, this whole, uh, again, construct to overuse of a term is, is that when you bring activity back to the park, leagues, uh, people playing in the park.
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um, that, that, uh, that pushes certain activity away from the park. And so, and so, um, the bathrooms will probably require sprucing up, you know, that may be perhaps something we talked to, uh, the district about, uh, in the, uh, fiscal year 2025 budget. Because remember what that, that setup is.
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making recommendations to the county commission. So we have a seat, Rockledge has a seat and the county has a seat with regards to how those recommendations flow up. Um, so, um, you know, we, we can, we can make a recommendation that in the 2025 budget that, uh, they fund certain things. And, you know, obviously we'll be at the table doing that, you know, um, and, and it may necessitate, uh, you know, we had planned on starting the Stradley. After football season.
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So, so that's a more immediate concern.
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So,
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What I put on the screen here gives you the $2.3 million. So we had budgeted the 756,000. We're making some
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balances or vice versa. Uh, that gives you the $732,000. And then
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So we're there on provost.
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maximum on Stradley.
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sort of deficit on those two projects. Okay. And I apologize
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[unclear audio ▶]
you're all right.
Uh, I want to make a motion
to approve the provost funding proposal as, uh, as written.
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Do you have something to say, sir?
Uh, yes. Uh, so I'm, I'm right along with everyone. I would like to see the improvements to all the parks and I believe we're going to get there. Um, as obviously we had a point where we have to prioritize, um, to, uh, councilman goings, uh, point with the bathroom. That is definitely a heavily, heavy needed, uh, item. Um, I think, you know, it is our county partners responsibility or, you know, for them to have, uh, some skin in the game on that issue. But as, uh,
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city manager also stated, when we bring activities. To that park, it also draw
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I believe to, uh, put some work into that bathroom.
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a press box.
Yeah. Uh, you can see both sides.
Uh, so, um, however, that we're looking at, uh, priorities. I think, uh, provost is a major priority is in the center of our, our city. And it currently is I store and I think we need to do all we can, uh, to renovate that park and bring it back to life. So,
um,
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Okay.
Is that it, sir? Is that it,
sir?
Okay.
That's all.
Thank you, sir.
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Yeah, I'm for the, uh, getting the money to, from these two areas to get provost done, but there's something else I was going to talk to the city manager about on tomorrow.
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The bathrooms are completely boarded up. There's one port of John up there and it hasn't been pumped out a long, long, long time. I know they had a meeting with the, uh, park and recreation individuals for a while, uh, ‸ while back. They said they're going
to
remodel those two bathrooms.
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up.
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And it's been like that for a while.
You don't know what, Abby, you know what's going on with that?
Well, I know that was in progress. I did.
We'll ‸ check on that.
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To provide funding for provost park. Just gonna call the question
all in favor
by saying, ah, hi.
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[unclear audio — 0:01 ▶]
[unclear audio — 0:01 ▶]
Mr. City manager. Yeah, before. I
think at
this point we'll stand, um, open for questions. Any questions you have on the, on the budget presentation, the, the provost part will come back to you as a, as a guaranteed maximum price item. And, um, we'll have the necessary budget actions needed to, uh, to affect that, uh, that, uh, that project so we can get underway with that.
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[unclear audio — 0:02 ▶]
Yeah, I had a question.
Um,
just finance.
Um,
as far as, um, kind of
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out
a
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um, the bond or a loan. Is that a possibility for the other two parks to complete those?
I would say most likely
they
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uh, you wouldn't be able to get a loan for that amount of money.
What about a bank? What about a bank loan?
Regular bank loan may be entertained. Yes.
Yeah.
Okay. Thank you. So, so don't close the front door because the beautiful thing about this, just give the city manager and the staff the opportunity to devise and develop a program or plan because it's going to work. And I know I get it. Trust me. I get it. You all have your own independent, but I'm the overseer of it all.
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‸ Thank you for your fight and determination. I respect that. So without any further do anything else before our
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[unclear audio — 0:01 ▶]
Okay.
I have a question.
Sir. Yes, sir. Go ahead, sir.
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[unclear audio — 0:01 ▶]
[unclear audio — 0:01 ▶]
Um,
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we touched on, but is there something in the budget? Upcoming budget for, uh, Bracco pond for improving any improvements out there?
Yeah, I think the trees were in there. I think we've started the tree planning. I'm not, I'm not sure that that we have.
Yes.
Fencing.
Oh, we do we have fencing? Are we starting that now or is that?
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:27:33–01:27:34 · unresolved: the words are not shown (unclear audio); listen to the recording
So, so, so the fencing is the only thing that staff is advising me. Uh, right now.
And we also put in the exercise equipment.
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So, so it would be the fencing at this particular point in time. Okay.
Go ahead. City.
And then let me, in some respects, you know, we, we are, we're borrowing from the assigned fund balance for the software program, because the intent is, if you're ever going to get ‸ to that. Replacement, then you got to replenish those dollars, you know, and so, you know, I can't tell you sitting here today that I know for sure that we're going to be able to do that in a two year span or in a three year span. But the intent is, yeah, you got to get back to that level of funding and you'll probably need even more by the time we get there because those, those systems are terribly expensive.
And
so, and so what we've really done, uh, you can look at it as a, we've just simply borrowed, reassigned those dollars to the parks project with intentions on replenishing that at some point in the future.
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Okay. Chair entertains the motion to adjourn.
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‸ Second by the chair. Just gonna call the question all in favor saying aye.
Aye.
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