Okay. Okay. As you can see, we have today's agenda in front of us. Chair related call, regular meeting, priority workshop for October the 20th, 2023. We're going to be discussing the council priorities and planning meeting. I
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You're going to leave me some Pledge of Allegiance, sir. The invocation will be done
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And then we'll do roll call and we will proceed with today's meeting. Okay. Would everyone please stand?
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I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank
you. Our invocation, please. Invocation.
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thanks to you this morning for allowing us to make it here safely. I ask that you continue to watch over us, especially throughout this meeting. Give us a sound mind that we only make the best decisions on
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Continue to watch over our staff. Yes. As well as our citizens. Yes.
In
Jesus' name we pray. Amen.
Amen.
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please.
Present, ma'am.
Present. Yeah.
Yes,
ma'am.
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Okay. Before we get this party started, first of all, I was meaning to do it at a council meeting. But a special shout-out, Commander, would you please convey to the men and women of our police department and our SWAT team for doing a phenomenal job, but first of all, completing their course and requirements.
Yes,
ma'am.
Secondly, doing a phenomenal job at an incident, which they were proactive. And I want to say thank you on behalf of all the city
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the
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And I want to say thank you. Would you please convey that to them as well?
Yes.
And Chief Lamb, also to your men and women, they have done and continue to do a phenomenal job. All the way across the board.
Yes, sir.
All members in all departments, finance, public works and utilities, everyone, a lot of doubt in everybody. Everyone does a great job. And I just want to say thank you very much.
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So kudos to you all. Thank you very much. Thank you. I ‸ appreciate you. Everyone plays that very important part in the
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All right. Please let the record reflect. Hill Wildcats is present.
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We've done roll call. Mr. City Manager, will you address about ‸ our council member that is not present right
now? ‸ Thank you. Thank you, Mr. Mayor. So, yes, sir. I actually got that call on Saturday that she had an appointment with her husband and that started at 930. And so she didn't know how long that was going to take. But she did want to advise me so that I could advise you guys. And in our conversation, I think the proposal is that we'll talk about the overview stuff. And perhaps things that you may want to take some action on. We'll move those to the, to the latter part of the meeting. This is just the continuation of the ‸ last month's workshop. And so we sort of kept the agenda the same there. We, we've presented an agenda today that contains a budget overview. Planning priorities, plan review and approval.
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your council priorities, the rent ordinance. And then obviously as required, uh, public input and, uh, ‸ citizen participation, we've advertised this as a special meeting. Um, so that you can take action. I stay, I think that your, your, uh, your rules and procedures sort of imply that you can take actions at workshops, but I don't want to argue the point. Um, and so, uh, we'll start with a budget overview and want to take some time and getting through that.
because
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I think that's particularly, uh, important this year as, as a house field or Senate bill 1331 is out there. And so, uh, Mrs. Bowman will lead you through that.
Okay. Mr. City manager, I have two things real quick, please. ‸ Yes, sir. Before we get started.
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a, a very important meeting starting at five and then they have a regular meeting at 6 PM. Um, if we can get some, um, understanding, um, ‸ asking that we please consider that we have the liaison here in our presence as well.
The other thing, yes, sir, I support that we do the ones that require no voting upfront. If they're not here, depending on what time that they arrive, Councilwoman calls that we start addressing those immediately that require attention. And I'm open, and I will proceed in this order. Councilman
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has the floor next. And then, gentlemen,
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I
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write your name down. We'll address your concerns.
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No, sir.
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should. We
five items. Okay. I just want to make sure because I have something I have to be doing after 2 30 today.
Okay. I think gentlemen, that's okay.
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Okay. Got you, sir. Let the record reflect that. Anyone else? I concur wholeheartedly gentlemen.
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statewide and state related pertaining to the Florida League of Cities that we must be made aware of and without further doing anything else.
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not yet arrived, lunch starts
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I'm also a gentleman.
We
say yes, ma'am. Yes, ma'am. It's
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All
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may adjust the order there, but we'll start out, Mr. Mayor and council members with the budget overview from Mrs. Mr. Bowman.
Thank you. Okay. So, um, you want to start with the legislative or the budget?
That'll be good. We've given you the memo there.
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Right. Obviously, again, very important, uh, to, to sort of drill down on the budget overview. Um, so, so we, we've listed the, uh, again, the legislative priorities. Obviously, you guys know that there, there's a whole lot of legislation out there. We've sort of given you the top 10 that you, um, need to pay attention to, either in the form of objecting to a particular bill
or
or advocating for, uh, various, uh, various, uh,
funding
or initiatives that, um, that affect the city there. And so, um, but ultimately the goal is we,
have
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given this to, uh, we're working
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so I've given this to him. Um, I think we've even given some of this to the federal lobbyists there, because, you know, um, the first one is extremely important for, um, you know, safety and capacity, but beyond that, it's just, uh, important in terms of the city's ability to continue to grow. Um, we know that that's our growth area. And so the funding
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is clear late, right? Yes.
Yes.
Yeah. Uh, is, is a particularly important there. And so that's listed. These are not in order of priority, but, but I would say to you that 524 is as big as it gets. Uh, we've asked for additional state funding for affordable housing. That's, that's formula based, you know, that's population and, and,
uh,
and some other things, Charlene, that are in the formula there.
And
so, but again, it doesn't hurt to ask because we don't get a whole lot of ship dollars. And so
probably
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list that as a priority for you guys, uh, additional funding for the conversion of the former Dr.
Jolie
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Smith community center. That is an appropriations request through,
Representative
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do we want to talk about the other initiative or kind of hold that for the Bezos Foundation?
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And so last week and I think upcoming we have a meeting with representatives from the Bezos Foundation. They do Montessori schools and Montessori daycare
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fund out the cost of not only development of a site, but they'll fund out operations and they'll hire the staff. And so we're in discussions hopefully with them about is the ‸ former ‸ Dr. Jolie Smith Community Center a good site for that. We know the demographics of the neighborhood fit right into ‸ their program.
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fund ‸ the build out of the facility, but they also offer ‸ free daycare so that it's free to the residents that are the people that are accepted into the program.
And I think it's either three and four year olds or four and five year olds.
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So
three and four. They just opened up ‸ a center over in Orlando. I don't know if you guys saw the ‸ press release on that or saw the ‸ news conference on that. So ‸ that ‸ is very encouraging there.
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radar there. So, so we're, we're again meeting and those are, those are initiatives where I'm, I'm seeking forgiveness and, and not permission from you guys, because those are, those are, those come up sort of real time, you know? And so, and so,
and so
they may be in between meetings there, but obviously, uh, daycare childcare is in the, is in the, um, is in the diamond square redevelopment plan. And so, so that would be a great initiative to, to again, make that, uh, center multipurpose, hopefully doing a
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Um, you know, the funding for the redesign and construction of the day slips at Lee winter. Um, and
then we're,
we're,
we're getting ready to submit to fine for the 50%.
Okay. Um, ‸ councilman.
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Are we going to put
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That was part of the, the request that was approved at the last council meeting, because if we, if we don't
put the break wall, we're just throwing our money away. Yeah. That's been proven now twice. Yeah.
Yeah. Yeah. And so we, we, we do have that in as a part of the proposal. Um, and that's not, that's not an overnight, uh, resolution of the, uh, of that, uh, that issue there. So I think, uh, for the citizens and for everyone, we, we should get used to being without the, uh, day slips quite some time. Um, you know, uh,
uh,
funding for the infrastructure improvements
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We're actually trying to coordinate a meeting with, uh, with, uh,
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Uh, Samantha will give you guys the invite to that. Um, so, uh, we're trying to facilitate that. We submitted, uh, ‸ community funding requests the other day. I think it was Friday to his office. Right. For, uh, for number one, for number six, and then to do some things
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I'll call it there. So, so we submitted three community funding requests to, uh, to Senator Posey's office there. And just as a follow up there, we're going to take them on a tour of the city.
And
we're going to talk about those things in hopes of, uh, the, um, the federal earmarks coming back. And, and, and,
and
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Obviously, you'll see this probably year after year. Um, certainly through the end of my career, you'll see the protection of the local home rule. And we all, you know, you guys have been dealing with that since you've been on, been on council. And so that, that'll always be there.
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this program. I know Tammy has met with school board. Uh, did you,
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Florida. Yeah,
so, so she's working on. On, uh, both those programs.
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You know, obviously we have recruitment and retention issues all across the, uh, the organization. And so, um, but you, you'll hear more about that as we get into budget development and, and union negotiations. Uh, I don't know what's happening with 401.
I
didn't check today. House bill 401, but that was increasing the sovereign immunity limits. Correct. I'm assuming no one has submitted an amendment to that thus far,
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all of those things associated with lawsuits. And then the last one, and, and, uh, Mrs. Fulton will hit on that is, uh, is a house bill 1331. There, there, there was some action over this weekend or this last week to, to, uh, take it out from under control of the public safety, uh, public service commission to, uh, to allow a transfer for general fund purposes. But, uh,
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And
so we haven't really studied up on that and then no longer prohibiting the, uh, surcharges for customers outside of the, uh, outside of the city limits there. Um, again, a couple of caveats on all of those things there, but that that's again, real important. And she'll walk you through the numbers today just so, uh, perhaps not you guys who have seen the numbers before, but so the general public can be educated on how significant the, uh, the water revenues are to, to the general fund functions of, uh, the city of Cocoa government. So, uh,
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wanted to
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into account this, um, house bill that's, um, been proposed. So the total, um, budget for general fund as adopted for fiscal year 23 was almost $45 million.
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governmental services for police, fire and public works. And then that's followed by all of the, um, other support departments. Um, one thing with this, uh, house bill, um, if it's passed, it's,
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which, um, some of the language is very unclear as to what they mean, but it says based on earnings.
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essentially net income as opposed to revenue, which is the money that the government takes in. But one of the transfers is about $7 million. So if you take a look at this slide, you would essentially have to wipe out the fire department, all the fire department, all the costs of the fire department, all the people to make up for the $7 million. Because if you lose that revenue source, you're going to have to come up with that money somewhere. Um, I wrote in the memo, if we're already at 6.4532 mills and we're getting roughly $8 million.
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out your millage rate at 10 mills, you would not make up that amount of money. And then you would be stuck and never be able to raise, raise your millage rate again. Or you can take a look, the finance department, it, and the city manager's office amounts to about $7 million.
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IT equipment, all the staff, um, all those functions that, um, are done, whether it's cybersecurity on the IT side, city manager running the city, doing the operational side of the city or the finance department, paying people's pay, paying vendors, um, that would have a significant impact on the city's operations. So, um, another thing to kind of take into perspective is the property values. And this slide is showing you and
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city are valued, have an
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their property taxes to get the ‸ complete, um,
Um,
governmental services of police, fire, public works, um, you know, your streets, roads, sidewalks, things like that.
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and
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roughly half of them are exempt. Now those exemptions will, um, show on a slide in just a moment, but that's about equates to about $3 million that we do not get on property values within the city. That can, um, um,
be
things such as the homestead exemption. So you see, here's a list of the, um, exemptions, governmental properties, and even charitable organizations don't pay ‸ taxes.
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get to get revenue from those properties, but they're still receiving the benefit of the full government services.
What is that percentage again, Mrs. Bowman? I'm just want to make a note.
About half of the properties.
Wow.
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exempt.
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bit more, um, on this house bill, because as I said, uh, we're looking at this return on investment, which is about $7 million. So,
um,
this slide we showed you all, uh, when we were developing the
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to support the general fund. Um, different reasons for different transfers. You can see there's, uh, about $7.9 million.
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Um, so that the house bills specifically references transfers. And so in order to move money in between different funds, you have to transfer the money. So essentially one fund is paying the other fund for whatever the, the purposes. And so, uh, with the administrative
cost
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that's the cost of everyone supporting the utility fund. Um, that's an objective calculation based on a study from consultants.
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that number is coming from the return on investments, uh, here at the city, uh,
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fiscal year 20. Uh, we changed that, uh, return on investments to be calculated on the net value of capital assets in the utility system. Um, so that one is actually not based on revenue, but again, going back to that house bill, it's not very clear. Uh,
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more questions about what does this mean? Um, but
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So if the utility was a for-profit utility in the city, they would have to pay us a franchise fee.
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So the utility pays the city in lieu of the franchise fees. We also collect franchise fees, for ‸ example, on solid waste. Um, and there is another bill that's, uh, floating around about solid waste, too.
Right.
Um, so, uh, that transfer is for the franchise fees in lieu of the franchise fees. And then the general fund keeps all the billing and service charges for creating all the utility bills for the utility. So, as I said, the total, um, total amount coming from
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leaving general fund $25 million to fund all the services. And if you recall, the first slide we looked at general funds budget is $44 million.
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trying to meet the needs of the community in addition to balancing the budget. Because obviously the budget has to be balanced as we go into adoption per statute. So if you took out some of these core services, um, and obviously you have debt, so you need to pay your debt payments of about $1.4 million.
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to the CRAs for their, uh, share of the property taxes that are collected, um, gets transferred out at about $1.2 million.
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cost of those core services again, that leaves us in
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Um, and then kind of looking at it in a different way, um, um, our, one of our big sources of income outside of, uh, the utility fund, we try and diversify as much as we can.
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So we collected and budget, well, we anticipate collecting about $8.4 million.
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We
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‸ So that's a budgetary number. That's not a real number.
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And so that $8.4 million on this slide is showing you that you can't even pay for your police. You can't pay for public works and you can just pay for the fire department. ‸ However, the fire department, you could kind of net that fire assessment, um, because that does offset a portion of the fire department's, um, operational costs. So the fire
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property taxes would pay just for the fire department. So if we looked at just our property taxes that this slide is showing you that we would be short about $25 million.
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utility fund slide, uh, transfer is about $19 million.
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have those transfers from the utility fund to be able to operate and to, um, provide core services to the citizens of the city of Coco. Mr. City manager, did you want me to stop
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um, go back a couple of slides.
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to the to the bill would actually allow for the use of a portion of the utility revenues for general government expenses. It says the transfer would be based on the average of the rate of return approved by the Public Service Commission for
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know our,
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that actually is set up? I
talked briefly that it's based on the net book value essentially it's cost minus accumulated depreciation on capital assets in the utility fund.
Yeah. And we, we talked a lot about this on Friday because we're back to being a classically trained accountant you know looks at the black and white of a gap and Gatsby and all of that. And folks up there writing the legislation just know that it's a transfer. And so we affect that return on investment via transfer. And so the worst case scenario, the best case scenario for us is the, the, the return on investment is affected and all the other things are not affected,
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so again I'm a little leery of their meaning of of a transfers because all of that is affected by, from an accounting perspective, you affect the, the, the payment in
the payment in
lieu that's done via a
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transfer so so all 19.4 million most of it is done affected or initiated the transfer from the enterprise to the general fund, which is ‸ again, maybe their meaning, maybe not their meaning, but again, just wanted to sort of scale for you. the the
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the, utility enterprise fund.
‸ Plus, with the essentially it would be saying we couldn't collect the public service tax from
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The general fund will wind up losing. And then
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stay in side the utility fund. So it has a significant impact, very significant impact.
And then if you go back to the funding by departments.
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other ones.
That one.
That one. And so you can see there's there's no way to uh to make efficiency
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it's primarily if it were a one for one there, you could barely fund public works uh
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million. And so you could see ‸ there's just no way
home, so to speak, in terms of having to reduce this budget by
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on my read, is the best case scenario for the legislation.
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And then the bill states that it would be effective July 1st. Usually things are, unless it's stated otherwise, effective proactively. But it doesn't state whether we would have to cut our budget. And I calculated because the state's fiscal year starts July 1st, the city starts in October. If we had to cut those three months, we'd have to cut over a million and a half dollars immediately from the budget.
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lieu of that, as well as we all are clearly aware of, that they're trying to reduce the homestead by
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well. So we as a city would take an economic major impact, economical major impact.
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to less than $50,000 in taxable value there? ‸ Yeah, I talked
about that and then I told them that I did a calculation today looking at the DR forms and about 50% over 50% of the parcels have exemptions.
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of the residential, well, it's half of your total parcels, which makes it even more significant. Half of your total parcels are under $50,000 in taxable value. Well, and then they're not all right at that $50,000 so so you have a significant number of parcels that don't pay anything in the city for for support of a general government services via the property tax there.
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whether or not we're going to support we're going to put a opposition to the to the to the homestead exemption that increase on here is one of your legislative priorities. Absolutely. Because again, that's a little bit more significant for you guys than than other cities. And
they were also adding a cap right now. The save our homes is based on 3%. You can't go up any more than 3%
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money from that also.
And you're right at this morning conference call in reference of
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talked about the issues of how do we make up for cities of our side size and under our unique circumstances where we, you know, use part of our utilities as
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even if we max out 10% on our property, it would not make up for the loss. So we must be astute when we go
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to a former
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So he's clearly aware of our unique situation. So the ladies and gentlemen, that's the reason why I'm asking that we make sure we make that phone calls because then economic direct impact that it will have on the city of Cocoa.
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Okay,
so
so two things, two other bills out there is it's the homestead exemption and then save our homes. Those are two different bills. Keep going.
‸ Okay, so normally as we do our budget workshops, we go over the budget things that we know about things that may be upcoming, particularly with what we're talking about right ‸ now. The budget development next year may be very challenging. And this is pretty early on. So there's only a few things that we know about or that we are pretty sure about. We assume that there's going to be a 3% increase in property values. Property values do seem to have maintained their value, even though home sales are slowing right now. But right now we're assuming we can get an extra $250,000 just from the increase in property values. We're making an assumption
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council, that the utility and stormwater indirect cost allocations per the last study. We
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with cost of living and
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previously, that's dependent upon the net cost of the
utilities
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assets. So it's important that the utility keeps adding assets because obviously they're depreciating also.
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keep it hopefully kind of steady over time period instead of
adding assets.
So
that's the benefit of
having spikes and drops. But we're
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get is about $958,000. And then as the note says there that ROI is expected to decrease in
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So there was a big utility fund project that got completed in
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And then after that, we're not seeing a whole lot of activity in the utility fund as far as capital additions. So we're anticipating it's going to go back down in fiscal year 25.
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apartment complexes going to be going online here for the next, to be paying taxes in November.
Right now we don't know what the tax rules are. Excuse me.
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So like I said, we're rarely very early in. We haven't even gotten preliminary estimates from the tax collector yet. So we're looking at just making an assumption.
We
usually start out with a conservative assumption of a 3% increase in values.
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the new apartment complex on 520 west of the school
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this year or going to go next year?
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They have CEOs on the apartments. They're waiting for the CEO on the clubhouse.
Yeah. And so, so again, you have to be CEO prior to, uh, the last day or prior to the first day of this calendar year, last day of, uh, last calendar year, first day of this calendar year.
to fund the 2324 budget there.
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built now won't, won't, won't affect this. This is sort of a, sort of a general, if, uh, if the, uh, if the valuations go up a certain percentage, this is what we'll get. But again,
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uh, a calendar year, end of a calendar year, doesn't fund the current fiscal year,
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four years.
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So, so again, everything that's not on, that wasn't on prior to January one, won't affect this number. I won't be counted in that, in that number.
Yes, ma'am. Councilwoman Cox.
So, what would you recall what the new money was last year? What our estimates were?
I'm
just flipping it trending. I
want to say it
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the dollar value.
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Is that it, ma'am?
Okay. And so, you know, this, this 3% increase that I'm showing on the slide, when you develop a budget, you have to make certain assumptions, um, until you get more concrete information. And so this is assuming that everything remained the same in the city. And that is just a pure increase in property values at 3%.
Okay.
Okay. So we also have some estimates for increases in expenses. Um, just like everyone's homes, there's additional costs of things. Um, so we're figuring a 3% increase in salaries in general fund. Um, a reminder that police and fire are funded through general fund and they're under contracts. So
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broker, he said that he's
seen
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people's
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So, uh, we're taking a conservative approach and again, it's very early on. Um, but we're looking at about 13% increase.
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to increase 8.67% uh, was the most recent notification we got. So assuming that the power costs increase, we're looking at $73,000 there. So, uh, right away off the bat, just the things that big things that we pretty much know about, um, that's about $1.2 million increase in expenditures offset against the. 958,000 that we're making this high assumption right now in revenue that's resulting right now with a shortfall of $267,000.
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start getting heavily into budget development.
And,
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medical insurance increase is going to happen. We were fortunate last year in preparation for the current fiscal year that we were able, uh, Tammy and Rebecca, we were able to, to jump out and, and, uh, and negotiate a sort of ‸ cap on that. I forget how we actually did that time.
You
may want to talk about how that happens there, but we, we, uh, so we know that we were able to cap it at a little less than 10% if I remember correctly.
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in lieu of going out to bid, we did a cap, um, based on the, um, projections. Yeah.
So we actually negotiated with the carrier to say, we won't go out for a bid. If you just simply cap it at, at,
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year. But, but again,
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up against the medical trend or, or having to do something, uh, creative to, to not be in a double digit percentage increase in your, in your medical insurance.
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or, tell me.
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They have wage openers, but the other ones are set
till
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next year.
So, so, so, and those are very, those are small. The police lieutenants are only four positions and then the, the district chiefs are three, three. Uh,
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those very small, uh, union ‸ participants. But, and then we have, um, the, the cap at 3% in the, uh, in the other union contracts there. But again, we, we, we have a recruitment and retention issue across all, uh, professions in, in city government, just as everyone else is, uh, experiencing.
And the one thing that I wanted to put, excuse me, point out is note there on the bottom. Uh, I paid off one note early with the approval of city council. Uh,
and
then, um, an additional one, um, I was able to record in the previous fiscal year because the payment took place on October 1st. Um, so that freed up some recurring revenue.
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you recall, the fund balance policy says that you can't use fund balance for recurring costs.
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there to try and free up a little bit of money, uh, in general fund to help pay for some expenditures.
Go ahead, sir. Go ahead. Is
that
moving?
Samantha? There it is. Okay. So, every year as we go through budget development, obviously the departments have a lot of requests. There's, um, kind of, uh, planned anticipated replacements, like with the vehicles that once they hurt, hit certain age, mileage, uh, cost of repairs, um, the computer system kind of gives us
planned
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replacements on the vehicles.
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deferred replacements ‸ of 10 vehicles.
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we can meet and weigh with these capital requests. Um, what the severity is because we can't fund everything every year, essentially. So this slide is showing you what we didn't fund last year. Um, we didn't do, uh, building renovations in different buildings for kitchen, bathroom, and lockers. I ‸ think that's at the police department.
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So, uh, totally total deferrals was $667,000 that we couldn't, uh, fund in last year's budget. Then in the public works department, um, they also have some things that were deferred. Um, there's a lot of, um, buildings that they have to maintain, such as the Porsche ‸ house. Carpet here in city hall is starting to get very warm, particularly over in customer service, because they're walking back and forth all day.
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uh, control access at fleet. So those things totaled about $519,000. And then also there is, uh, a storage tank project at the police
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So you see, uh, between public works and the police department,
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year starting out. So that was, uh, we need this last year. So we need to figure out how we can fit those projects in this year to make sure that they get done.
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apart, you know, just like with anything else, you let it go. And then it just gets worse as time goes on.
And just as a reminder, the, uh, I see the, the, the civic center, and I always forget this civic center is a general fund asset,
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So, so again, you know, the civic center is all of those things that go, uh, wrong over there have to be funded through the general fund. Um, and again, um, on,
on
vehicles, um, we're literally 24 months maybe from, from order to receipt.
And
so even if you're, even if you're funding your plan, it still puts you sort of a year or two behind because again, they're just not rolling off of, uh, off of production that quickly. And I think Mr.
Uh,
Mr. Uh, Walsh reminded me of that, uh, this weekend. So, so again, it's, uh, you know, even when you're able to fund all of your vehicle requests or you're still two years behind in terms of production of those items.
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Yeah. So the assigned fund balance that we addressed at our last workshop,
um,
these items did not make it to those priorities. Or was there monies? First of all, did we assign all of the dollars that were noted are available? It was five million,
that
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we had leftover from,
um,
you have that slide.
So, yeah,
so these items here were assigned, um, at the last, uh, workshop.
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That was an example of a vehicle that, um, they knew it was going to be two years and he's had lots of issues with fire trucks.
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Um, and so some of those things got addressed, um, that were deferred, but not all of them.
Okay. And how much was left over on that fund balance? Or was it all assigned?
Well, that, that zeroes out. Go back to that. Yeah. Yeah. And so here's the math of it.
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well, not the beginning, ‸ the end, after the closing of the books there, as she's closing the books,
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Fund
balance.
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total, total on a sign or total? Total
fund balance in general fund.
And so, and so all of the deducts to that, the liquidity reserve, which again is different than, than the, uh, sustainability reserve, because
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And then we have this, uh, this reserve that, uh, Mrs. Bowman and I call a liquidity reserve. That, that is a cash balance that allows you to, in my mind, operate prior to receipt of property tax revenues. And again, it, it is having money in the bank so that you're not living, uh, analogous to, you're not living from paycheck to paycheck. So, and things may go, go pop in the night or, you know, hurricanes and things like that. So, so that's sort of on top of a sustainability. That's a very good number for us that, that, that has increased from, um, from this proposal to last year's number there. What's that amount?
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So, so, so, so
again,
you know, very, being very conservative on is the economy going to go a certain way? Are we going to have another bad hurricane season? All of those things. We've been very conservative with that number. Um,
and
then obviously the, the runoff bills that you have to pay are the commitments
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And so, so that, that amount is zeroed out with the recommendations of the unassigned fund balance. I think I said that.
Yes. So
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kind of backing into, we want to keep these things on reserve. So this is how much you can use ‸ an unassigned.
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comfortable with what you have for, um, unexpected things. And, you know, just to kind of keep in perspective,
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dollars. Um, so you have a hurricane like what happened down in Fort Myers last year. So
you
need that liquidity reserve just to keep the operations going for the city.
So then,
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Yes.
So I
think that's where we were at. Is that it now? Yeah. Okay.
Thank you.
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fund balance.
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at
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the last meeting about unassigned fund balance for fiscal year 22. And this is a list of the items that were assigned out. Um, ‸ there was obviously money left from the $8.8 million.
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is, um, is taking a long time for him to get the design and things like that on these parks projects primarily.
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Um,
so
he's pretty close with that to, with the design, and then he's got to go into construction and go out to bid for construction. And as you know, costs have gone up.
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what he's in process with. Um, so primarily that's the design costs
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And then there's money for just general parks improvements where he's pulled purchase orders,
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that have been previously approved by city council. Um, so that this slide is showing you that he is making progress. He's just in design and I'm sure y'all are kind of saying what's going on because it's been, I think about a year. Um,
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fully designed. So we should be hopefully out to bid, um, end of this month, early next month. Let me go back.
‸ So on everything update?
On all of them.
‸ Okay.
So, um, other things, um, that were
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parking. Uh,
we
do have a grant that's in progress right now.
Um,
Mr. Smith is trying to see if he can get more funding, but potentially we need an extra 560,000 in that.
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in a lot of
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um, with the progress of spending the money on that. Um,
and
on this slide, these are things that were either city council said, we're not going to do it. Uh, things that had been completed and there's a little bit of money left over.
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of the meetings to
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museum, the historical museum.
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alarm system.
Um,
yeah. Um, and then you can see a couple, couple lines down. There was also the alarm because there was budgetarily how we were tracking it. Um, so this slide is showing you there's about a million dollars leftover of things that have been completed. Um, or city council is not doing so like the pumper truck.
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We wound up funding that with the ARPA money.
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And so what we're asking council to do on this slide is to put all that money into the parks improvements so that we can, um, use the money as Mr. Smith goes out to bid and the constructions costs come in and they're probably going to be higher than what he had assumed they were going to be. That we can take this money that's already been earmarked in the assigned fund balance, put it in this parks improvements, and then allow staff and approve staff to do any budgetary action to then assign it.
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dollars to be able to fund the Provost Park improvements as he goes out to bid. So,
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that into the parks improvements category to be able to use for, um, the other parks projects as the bids come in and to allow us to do the necessary budget budgetary action to move that money.
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to say something then go ahead,
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costs.
I
was trying to.
Okay. And so the one, the one million would be ‸ contingency for. Yes.
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‸ And again, we, we're, we're pretty sure.
Right.
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Yeah, I would imagine we're probably gonna ‸ be over.
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of the
beds have been
doubled
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Yeah.
So
again, that one
million would be for
cost overruns for the projects that you guys have previously approved. We're not trying to sign out that one million. Uh, we're not trying to assign it out by
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We're just saying leave it there for cost overruns associated with all of the parks.
Correct. So in order to keep track of everything, we have these categories and we would move it into this category of parks improvements. And then as the bids came in, we would move it out of parks improvements and assign it to whatever park.
Okay. Is that it?
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Okay.
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I just want to make sure I'm understanding this right. So, uh, I know the money that was budgeted.
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So the money that was budgeted and then the expenditures is what we actually spent out of that budget, which would, and the balances the remaining money that was left over. Correct.
That's correct.
Okay. So, so even back in those two slides ago, like the journey reels park. Uh,
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and expenditures and it looks low because he's in design right now. So essentially this slide
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were at you.
Yeah. All of those expenditures are pretty much the design costs. Okay.
I
just want,
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of the museum the Brevard Museum
we're currently operating it with no charge
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truck. We
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that's the same thing
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it ‸ was those two that there was ‸ bathrooms, and
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so that's where
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the the ongoing expense of the staff member because that is taking up a space from the leisure services staff. If you remember, we had to find a way to get an employee for the Brevard Museum
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so leisure services at that point had a space, and it's a part-time employee. So, leisure services is down a facility attendant right now, because that space is being utilized by the staff person at the Brevard Museum so that's an expense as well an ongoing expense of the Brevard Museum on top of we have expenses for printing their flyers and you know the things that are required all the supplies that
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and fixing the lights, and all of the other expenses that go into the building ‸ So,
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we we tried to follow up a few times,
received
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no response.
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they couldn't
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taking care of the Johnny Johnson trails ‸ my understanding is that Greg you can correct me on any of this that the liabilities that they would be taking on based on the contract that was presented were more than they were willing to do. so um but the alternative being a friends of the Brevard Museum that can be formed that would act as a volunteer corps as whereas as well as a fundraising mechanism.
so it's also your turn as well
yeah uh yeah I was just gonna ask it you know I'm trying to figure out the opportunity costs of
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into the parks but the opportunity costs given the needs that we've identified the capital needs that we've identified um
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you know, we have an additional
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million from last year. I'm just you know already feeling shaky about the idea of increasing a millage rate when we're spending, you know, so many dollars on these other projects. We had that kind of, uh
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and so I just want to make sure that we've got the best priorities here that they're covered,
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have topped ‸ the priorities on what we're spending this on. ‸ council
can certainly use it on, you know, make a decision to fund some of these deferred projects if that's what council wants to do. But that was money that was already allocated in the 8.8 million so I've been trying to keep track of just that
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and that's why I suggested putting it towards the parks improvements because um knowing that costs are increasing and council has already approved these parks projects, if you use that million dollars for something else and then
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going to have to go back to fund balance to fund those
projects. Right, in essence you're not going
to
be able to do those projects there because we know you know I mean for the last what three years we ‸ know that things are coming in over over the estimates significantly. so okay So you're going to need those dollars to go back into the parks projects. And
what are the building renovations that were identified under the general fund deferred capital? That, where you talk about building renovations, that isn't
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Building renovations, kitchen, bathroom, and lockers. That's the police department.
‸ Because
there.
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The building renovations for bathrooms and lockers and the kitchen that needs to be redone at the police department.
Yeah, the bathroom, or the, um we've had significant issues with the bathrooms and drainage issues that we've addressed. And, and, um also on the, uh it's it's, it's basically a break room, but we use it during hurricanes as a significant part for cooking and feeding and things of that nature. So it really needs to go to a commercial application because it's not very effective when we, when we deal with an emergency that that way.
Okay, so but we dealt with the plumbing issues with that
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Right,
the additional funding is to replace the showers and and the utilities that are already there, toilets and stuff that have been there the whole time.
Yeah,
we we
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you if you list out Mr. Smith's uh facility needs I mean it you're gonna need more than a couple of slides.
because again as we As
we said we we have all of these buildings and they're aging. Right. Including this building looks nice but it is now what 10 plus years old? Yeah, it's about 12 years old. Yeah, so so you know all throughout the city we have those those uh those building needs. uh you know again the recommendation is to just simply hold that million in the parks. uh improvement account. uh
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we'll know where we are. uh on uh on uh on
a
budget versus uh actual bid receipts. I
was inside the police department in the building itself on a several occasions during the storms or hurricanes. and I saw the leakage. I saw the conditions of it and I experienced it firsthand as well as the officers ‸ and ‸ the uh commanders and so forth. So yes, I think we need to address that immediately expeditiously and I think it's a great investment to continue to invest in our buildings because it's the
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uh the sewer repairs. and the generators and the generators
So, so I don't want to uh nickel and dime. Let's pay as old famous
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or you're
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pay me later. So i'd
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pay for it now and invest in our
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um
Mr. Smith with the, the line item park improvements. What exactly is that?
Those were the gem the general improvements just
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and things to have a consistent look.
Yeah, and we, we sort of backed away from that just with the cost of everything, and now we're just really prioritizing the the main
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in there. Okay. um
Let's go to the general fund, the completed projects. um
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I'm assuming the
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That was the paper design. Okay. So ‸ Gilmore Park, um we still have some issues with lighting um and that part um to i I still think we need to allocate some funds um for the lighting. it has
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No, that's this is
this is what you
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if you ask the council to set aside whatever amount for lighting, we would take it out of this this amount here, that
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with
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about putting some more of those flood lights on the back side of poles there. So there's one by the Mobile Home Park that they could put a light on. And I think there's two more poles that they might be able to to put some flood lights on out there. We just haven't heard back yet. um So
what what do you what do you think, on I know it's putting you on the spot with that number, but um how many lights would you think
need
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to be out there and what that what would that cost somewhat look
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likes their own prospect they'll put a flood lights on the back side of those lights correct not necessarily new poles inside of the park that's right
so to i don't know if that occurred and it depends on what we're trying to light i mean if we're trying to light the entire acreage or are we trying to light under the pavilion
that's the problem that we're having and the police he probably can speak to this too um that park is is really really bad at night time now because a lot of it's
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putting the LED lights on the back side would still cover the entire park all the way to it with that mobile home
park.
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a lot of the drugs are coming through that back open fence
and
so a lot of people ‸ walking back and forth through uh Sarah Lou acres getting through there and i I'm not sure if those lights will will make
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not talking about because I think I either had this discussion with Brian or maybe the police department if you you're not talking about giving the appearance that the park is open at night so you can, you can I don't ‸ say add too many lights there, but we're not talking about lighting within the park that gives the appearance that
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lighting.
yeah Yeah, ‸ so um they don't care if it's closed or
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It don't matter because you got the two foot gate in the front. They just step over the gate and walk in. they is It's just wide open right
now.
Gilmore.
‸ Can we talk about the the fencing?
Yeah, we uh I believe we issued the PO on that. So we are gonna to put the front fencing up there. I believe we're going six foot. Okay. It's either black or green vinyl coated.
Is there anything as far as the additional fence in the front, is ‸ anything to prepare the fencing that's around the, so that'll be the north side? That gate probably has two or three holes, big holes that they're using to get through. Well, I think that needed, because we don't, we can put a gate in the front, but if we don't fix the holes on the side. Yeah.
i'll We'll take a look at that, and if if we need to come in and repair it or work with the county to do it, we can.
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And so what ‸ would be, ‸ what do you think a good dollar amount would be if we add?
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have an issue.
Right. And
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right now
they're
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calling me, especially
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about uh either, either uh somebody running through the park or people sleeping there. People, it's, it's, it's really bad. I
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what, of course, what number, what number do you think?
I would suggest allow us to work with PD and find what the problem areas are, because I don't know what size the panel is there or what,
okay
how much more we could even add to it. And, and we just ‸ work from there and maybe try to bring something back to you all.
but But if you, if you, if you, in essence, you don't want, you want something taken out of the big pot dedicated to Gilmore, of course. So you want me to guess for you? ‸ if
we're gonna ‸ have to put up three, three poles with almost, I'm not going to say stadium style lighting, but you're probably looking at
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Is that the answer?
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I suggest, anybody have questions about that that particular part, I suggest that you go there at
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I suggest you go there at 2 o'clock a.m in the morning it it is like, at some points, it's
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It's not what it should be. If you look at it right now, you go to you can leave here, we ‸ go there at lunch. It's probably over
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sitting there right now. At nighttime, it's hard for the police to see inside of the park. um So there's another 30, 40 people that come there to sleep it up underneath the slides, uh using the bathroom uh where the kids are supposed to be playing
at
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in ‸ playground. Like, it's it's become really, really bad. And PD's doing everything they can. But it's just, it's so dark. It's so dark inside of the park, past the sidewalk. They cannot see who's in the park. And I don't know if you want to speak on that or not, but it is, it is. It's not good for the good residents that live in that neighborhood. It's really scary for them. Can I make
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‸ things. um number one, any, Mr. City manager, any money that's left over from the budget previous year, technically we cannot use that for the budget for the following year. Correct? Well, it's supposed to be the unassigned is for one-time expenditures. That's what I figured. So we can't, you know, miss Councilman Cost talked about a millage rate and all that stuff. ‸ because all
what's
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going on, we can't use that money.
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uh Bavard museum. I was surprised when I was over there, how many people are going to it. It's a lot of people now. And I have to get a lot of, uh kudos to Mr.
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was over there Saturday and
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and I'll just go ahead and make the motion right now for the
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backup for the parks. Plus Larry Gilmore's park for the expense of overs. And there's, you know, put the Larry Gilmore lights in there as well. So I
think, point well taken let me say it this way. Just, just point well taken. But with the Larry Gilmore park, I'm also looking at, as we all fundamentally agree on cameras, cameras. Just hear me out for a moment.
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across the street. um The Volunteers of America has cameras there at
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but I'll have cameras to the my motion too. I mean... Okay, but let me finish.
We need our own set of eyes too as well because what he is saying is the same comments I got from
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put cameras. To me,
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um If someone shows up at the park unannounced, we take the necessary uh precautionary measures and proceed with authoritative determination. So I personally feel, and I get your point, but let's do it uh strategic strategically and categorically in the right um ‸ Steps. that's The method. That's what I'm saying. Well,
the staff suggested the uh
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million
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there to go for backup on the projects we've already done because of overage. the
projects and
if we can, there's some money left over that. We could put some cameras up to work some other things as well. That's why I put it all in the motion.
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We've already paid to have the designs on them. We've paid for them.
All the
the architects and all the plans, they got their money. So at this point, we need to do the projects
or
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throwing that money away. ‸ Because if you don't do the projects, then we don't. So all I'm doing is
he's
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got that money up there for backup staff recommended it. We just go ahead and make sure the parks get done like they do. If there's anything left over, we work with Larry
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park with that. Well,
I think
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just trying to get clarity on each each aside uh each park itself. Everybody's just trying to get clarity at
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the price of one thing is going to be to the other because underground utility.
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for simple drainage spikes Mr.
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Yeah. So ‸ So that's, you know, i mean
I'm from the
construction side.
I understand what you're saying. We've already
spent the money to get these parks designed. And if we need some extra money, we'll have to come back and get somebody else in council. So right now we just go ahead and get it taken care of. I mean,
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million
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probably should cover all the
expenses
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‸ there's anything left over, we
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‸ I don't
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question is right now. I think, like I say, council's just trying to get a clarity as to what the money is going towards. It's not just
design
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some of the uh events we attend and
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And, you know, asking what the prices was. I was giving quotes from anywhere from 10 to 15 grand for these the camera and a light combination lights. And I think if we had a camera system out there, it can also save manpower from PD because they can, ‸ someone at headquarters, a dispatch could probably, you know,
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the park is closed in, they can send an officer
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to keep driving by there and getting out his car. So i I would ask that in your research, you look at a combination of the camera lighting as well. If council is on the same.
I concur. I'm on that wavelength. and
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I'm just saying, I think we need to give staff the opportunity to prioritize
these
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significant um events as we move forward. And then we'll come back and convey their thoughts through the city manager and events like this. That's where I'm looking at it from that perspective. Yes. The money, the allocation of funding is there. But I think because of each unique situation, we address it accordingly, prioritize each one. That's where I'm at. And and I know that as well as everyone is getting phone calls. uh I think we need to address this right right away because once we get them from off ‸ which we are doing all provost park, they're
going
to go to the next location the next location. Well, my thing is, let's be proactive. You know, in essence,
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And that's when the various
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etc come in online. We can address those concerns. That's how I'm saying it. But I think priority is yes sir yes, ma'am. Lights, cameras, action. Okay. Yep. Well, he has emotion on the floor. We're looking for a second. Motion dies because ‸ the lack of a second. But do not lose that thought. I
have a suggestion. I like his
motion,
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but just the numbers, just what issue ‸ going to come into play. Because we really don't know how much it would be. So, um but I would like
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Gilmore. gilmore that would That would cover, well, I'm gonna ‸ say should cover lighting um and cameras. um And that'll leave us with
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left um for potential parks. I'll second that. ‸ get a number
And then after we, whatever decision outcome will be certain, come back what you
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too as well. So then we can out of that
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potentially, you allocate a certain amount. Boom. I'll second that too as well.
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you have the motion, ma'am? Okay. Councilwoman calls. I
just, why not the motion be what was suggested by staff that it be used for the parks and that we prioritize within that
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just
Yeah. But if they include
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Yeah.
And then whatever the overages is. ‸ I
guess whatever. okay
Because we already had, we're going to take all the parks and do stuff in them for the general. And part of that was ‸ lightings and stuff like that anyways. That was going to be in there. So that's why I opened my motion the way I did so I can cover everything.
Okay.
okay
Sir, you're gonna ‸ intervene. Yeah.
Because I think, I think you guys are. Saying the same thing. Yeah.
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pot and would, would wait on the bids to come back in and we'd see where the the deficits are.
If
you want to prioritize any, any particular project initiative, you would simply say, well,
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cameras for Gilmore. And then he would go and start right away on, on trying to do that as a project. ‸ So that, that, that accomplishes the sort of prioritization of, of again, things that you think that are critically important right now. You know, remember, uh at the last meeting, at the last meeting, we did set aside some dollars for museums. I forget what that figure was.
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that a safe
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was it was more than the 70 um I think it was almost a
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less than
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So again, you got to got to remember what we did the last uh meeting and and again, but but I think you guys are all pretty much on the same page with regards to the
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would actually be for overruns, but if you have a critical need within the parks, then obviously you need to give us direction on those uh ASAP. Okay.
‸ All right. You want to amend your motion to reflect
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I just didn't want to, we
moved
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forward, because I think we've done this before where kind of like some of the parks, where we may vote on X amount of dollars for the park,
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discussion about the nuts and bolts or the things that are going inside of the park. Right. And I just don't want to set aside just that lump sum money without, without pulling out funds directly for Gilmore Park, because it could possibly get lost in the mix. You know what I mean?
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hundred thousand, I
didn't
have a number on it.
Yes, sir.
Okay. ‸ All right. All right. miss carrie would you recite the motion for me, please, just for the
record
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Yes. I have motion by council member Boynes to set
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Gilmore Park, and would leave a balance of
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should be for overage
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dollars
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so
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Yes, and we will do others as well in conjunction. That's what we're saying
Yeah, that's my with that particular part the city made ‸ decision years ago to put that park in the middle of a neighborhood Good idea ‸ bad idea
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who you're talking to right?
right we're there
But we're there it's there. We just need to protect it and it has become an issue It has
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I just i'm I'm serious Like you take your time get up in the morning and go ride through that you would know exactly what
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in
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morning.
No. When we
did the midnight
basketball, and
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oh there's individuals having sex right there in the park. Okay, man,
remember, this is PG-13. I
just want to
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kept
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officer to come take care of
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other ones up there, sir. Yes, sir. That's all. uh
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if you could include in your motion to uh approve for staff to do necessary budgetary action to move the money around as
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And
I'm
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in my motion ‸ to reflect
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in favor, saying hi hi
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‸ take a 10 minute recess
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uh
You
guys are tearing it
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Yeah, but I think they're saying the overall best record.
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