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Thank you, sir. Thank you, sir. And city staff ready? Mr. City Attorney, you
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All right.
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order. I'm sorry. I was just checking to see if everyone was ready.
You think I'm ready for?
Yeah. Okay, I'm going to go ahead and call
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65 Stone Street. If I could please have everyone stand for our invocation.
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our
team.
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Amen.
I pledge allegiance to
the flag of
the United States
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of the
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and justice for all.
Ms. Sheely, roll call, please.
Mayor Williams?
Here.
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Here.
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Here. Councilmember Warner? Here.
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Here. Thank you. Thank you, ma'am. Okay. We're going to move on to approval of agenda
in
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minutes for our regular meeting, May 13, 2020. We have a couple of things here. when the motion is made, we want to remove item number 6-3 from the agenda.
And from the consent agenda?
Yeah.
I'd like to lift item number 6-2 as well.
6-2.
And I know we have some additions to,
are
both of those under contracts?
No. Okay, where are we putting 2 and 3 from consent?
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2
is City Business.
Yeah.
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3 is coming off. It's been removed. Oh,
it's being removed.
Yeah.
Okay. Okay. Okay, so we're going to put 2 under City Business number 2.
City Business. Actually, that would be...
Do we have any... I've only got one under City Business. But we have these additions.
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7.
Really?
Yeah.
With
multi-year contracts.
Oh, okay, then I'll say
year contracts.
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City Business, yes. Yeah. Okay. So this would be what...
Okay.
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Nope.
No, ‸ since it's regular and not multi-year, wouldn't it be number 2? It'd be number 2.
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And then
the multi-year
would just shift down.
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And then also
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So it would be 9-7 and 8 now. Yep. 9-7 and 8. Okay.
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Yep.
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Okay.
So
do we have those? Make a motion with all of those amendments.
Okay. And that's with adding on...
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9-7 and 9-8. And removing...
Well, 6-3 we were removing.
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6-2 from...
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9-2.
9-2.
Yes. Okay.
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Yep.
Okay.
Motion with those amendments to approve.
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Okay. We
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A second from Councilwoman Warner. All in favor signify by saying aye.
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It passes unanimously. All right. We're gonna ‸ move on to our minutes. Which we have...
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What are the wishes of the council?
Motion to approve.
We got a motion from Councilwoman Warner. Second.
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All in favor signify by saying aye.
Aye.
‸ Opposed? Aye. Passes unanimously. Thank you, sir. Okay. On the awards and then we can move on to awards and presentations. We have a proclamation for
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Yes, thank you, Mayor.
Thank
you, sir. This is an opportunity for the city to recognize both the Public Works and Utility Department and all the hard work that the men and women of these departments do day in and day out. With that, I'll go ahead and read the proclamation. Whereas Public Works professionals focus on infrastructure facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the
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And whereas these infrastructure facilities and services could not be provided without the dedicated efforts of Public Works professionals who are engineers, managers, and employees at all levels of government,
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transportation, water supply, water treatment, and solid waste systems, public buildings, and other structures and facilities essential for our citizens. And whereas it is in the public interest for the citizens, civic leaders, and
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to maintain a progressive interest and understanding of the importance of Public Works and Public Works programs in the respective communities. And whereas the year 2020 marks the 60th annual National Public Works Week sponsored by the American Public Works Association and the Canadian Public Works Association. Now, therefore, I, Mayor Jake Williams, Jr., on behalf of the City
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May 17th through 23rd, 2020, as National Public Works Week. And urge all citizens to join with representatives of the American Public Works Association and Canadian Public Works Association and government agencies and activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees, and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life.
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We're going to move on to delegations.
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Oh, under
reports?
I would think that would go under reports.
It
could go under delegations.
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item. Okay.
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Okay. We're gonna ‸ move on
to
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reports now. I need a rosary board the committee So,
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I have it right here.
Okay. This is from um Anastasia hawkins smith of 2130 Michigan Avenue,
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you so much for all your efforts on behalf of our city and community at large
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informed of the Playhouse's status. And to follow up from last week's council meeting, we are asking you to give your approval for us to complete our performances of Into the Woods from May 28th through May 31st. With all of the mitigation efforts implemented that we propose in our operational procedures in response to
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which we distributed to you last week. As you know, it is critical for us to have an answer at this time
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We currently have patrons who have purchased advanced tickets last year, and we desperately need to perform to avoid making any more refunds. By opening on May 28th, we will be able to strategize how to complete our season and fulfill our commitment to our patrons. All ticket purchases stopped in early March, and
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I am concerned our historic theater is in jeopardy of being able to survive this crisis. Once again, I thank you for your support. Thank
you, ma'am. All right.
Do we need a motion? i mean Is that falling under some earlier decree? I can
discuss it during my report. It was the council's prior action to review that request at this council meeting. yeah
Okay. um Any more? on Any other advisory boards or committees? or No? um City administration. uh Chief Lambs.
Thank you. I'll just give a brief overview of where
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a
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city. There's currently 41 923 cases reported in the state of Florida.
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We're now up to nine deaths in Brevard County. We had stayed at eight for quite a while and we just um got another one on there. And then there are a total of 49 cases in the
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area. So that includes our zip code area. So not just in the city limits, but also outside of the city limits.
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CDC guidelines. We've continued to implement all of our efforts to protect our people and our citizens, both the employees and the citizens. So a lot of work and effort has gone into that from multiple departments.
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the testing
uh
process for employees
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and continuing to provide those services both to the community and to our own employees, but also providing that safety to our employees. So they can come to an environment where they feel ‸ safe.
is that it, sir? Yes,
sir.
Thank you, sir. Appreciate it. um Brian, any
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uh
mayor
council i just wanted to remind everybody that tomorrow at 5 30 we'll be out in virginia park at um moss lane and
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so we'll be starting there tomorrow night. So we hope everybody can come out from Virginia Park. um Also, it is uh National Police uh Week this week, so if uh would mind the public, if you
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um just thank them for what they do. And that's all I have. Thank you, sir.
um fine ice director. Very good.
uh I just want to report back to council that customer service has been reaching out to um utility customers trying to get payment plans arranged just in case they need some extra financial help during this difficult time.
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So most of the customers are um not wishing to do payment plans at this time. They've reached out to several hundred customers, and out of those, they only have five that wanted to do a payment plan. They have also posted a video on the website encouraging people to get in touch with customer service regarding any payment plans. And um there's a message on the utility bill uh encouraging customers to get in touch with them also. um
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on June 2nd, beginning on June 2nd.
Okay. Thank
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update on the city manager recruitment. um Each of y'all should have received an email with draft um brochure from um the Mercer group.
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the the We were gonna ‸ have an agenda ‸ item today to approve the final recruitment materials. Those recruitment materials aren't ready yet. So we're still working with her to get a final, a more final product.
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it for a month. um So if you see her email um with the drafts draft brochure, um this is your time to provide feedback okay Okay. So, but just ‸ let you know that I'm working with her as well on additional feedback. So... Thank
you, ma'am.
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uh i do have a couple of items uh as far as follow-up from prior council meetings uh ‸ finance director uh rebecca mentioned the uh shutoffs and late fees uh that was previously authorized a month beyond that safer at home order. And so those will go into effect in that first cycle in June. The other item for discussion is related to city facilities and the reopening. uh Currently, uh we're closed uh for public access uh by appointment only. And um
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in the current state until such time that the the governor initiates uh that phase two of his reopening plan. That at the same time, uh within that phase two, uh
it
also has uh the public meetings uh where you then move to a limited, uh I believe it's uh no more than 50 uh in-person attendance uh for our meetings. We're currently set up to accommodate that. um As we found with the phase one plan, there's certain elements taken from phase one, phase two that were uh
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can plan for that and
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salons, which
is
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in phase two. So it's hard to say the timing of this, but
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of that. We'd like to do it consistent with the phase two reopening. uh We can plan for that and then implement as soon as it's uh announced. um When they previously announced uh the phase one, they said it'd be a matter of weeks. So we were anticipating this coming Monday, but that may not be the case. yeah Is there a consensus on that?
I have no objection to sticking with, you know, following the state's lead on the the phases, um which seems to be more reasonable than most states.
yeah
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I mean, it is kind of a slow approach. and I know a lot of people are unhappy with it, but I'd much rather be unhappy now than unhappy for the next
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at the city that's somewhat uh unique, at least in the county, is the the number of members of the public that come in due to the uh utility customer service portion. So, yeah
yeah
we we may have a larger number of ‸ contact uh individual to individual, than other cities as well. And
other cities who don't have, are still have their city facilities open by appointment only. So it's, you know, it seems to be working for now. I haven't gotten any complaints from anybody in the public that they can't get into City Hall.
Okay. And then the other item, uh you may recall the
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of July event. um We need to communicate to that vendor uh this week related to the ordering of fireworks. And so he needs uh some sort of direction as to making that order and if he's going to focus his efforts on performing our uh event
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would need some direction on that. I did uh some research in ‸ City of Orlando uh yesterday.
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um They get a significant number of folks there. um But I think they were in the same position as us. The suppliers, a lot of those supplies come from China, which has some uh
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man,
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that. and
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for so long. So I could see. No, you said it right back I could see our numbers doubling for this event just because people want to get out. And especially
if the port doesn't do theirs. of course
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do theirs. Everybody will be here. And well it's to me, it's not just endangering the public. It's endangering our employees who have to deal with the public. And we have a, because our police officers, our ‸ firefighters, all of our our crew for facilities, puts all of them at risk. And I'm just not willing to do that
and that. And the liability, man, I just. Yeah. It's the same fireworks vendor for
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And, of course,
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we We haven't received any compromise. They're doing the same thing we're doing, trying to monitor the cases and see where we're at, ‸ as close as they could be. But it's the same vendor, and he needs an answer this week from all of us.
I
think
we should trend with uh Orlando. Yeah,
because
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then I could take guaranteed ellen's gonna ‸ say, okay, you guys go ahead, go to
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It's gonna ‸ be a nice event over there. It's just what's gonna ‸ happen. Well,
we've already got the the Symphony selling tickets, too, so we also need to let them know if we're not going to do it, because they're they're pushing ticket sales. so
Yeah, they're a key part of the event.
Yeah. So, I mean, we really need to make a decision, because there's other people that need to to make arrangements. i'm I'm definitely not in favor of holding our
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Give us give me a little bit more time. I've been thinking about it, but I guess, you know,
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‸ decision like this this is when I need uh ‸ Chief Lamb input. Same thing dealing with the city hall reopening. I need directors. I need managers. to They can talk to their staff about how they feel about it as well um because sometimes we can we can do it up
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sitting at the counter
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um Because some things that we did in the past, I got some things from certain people that they didn't really like the decision that we made. So, because we they felt like we didn't have a conversation um with them. So, I would like to hear from staff as well, from the directors, you know, how do they feel about it, you know. So, that's just how I feel about it.
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um
I'm just, I see the numbers just rising. And the numbers are, every day is kind of going up and down, but we don't have the adequate testing
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right now to determine where we are. Nobody really knows. So, that's that's the that's the problem ‸ I have right now with doing it. I don't want to be responsible for the number spike because you you're gonna ‸ have, in a day, down ‸ here, 10 000 people.
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that's when I think the conversation, I need Chief Lamb on this conversation, you know
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it on you.
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uh brought me up on this subject, the city attorneys here. Can we talk about up in my pensions um ‸ No, you certainly have uh several valid points. And I think if you really look at the trend across the state, you look at Disney World, you look at what Orlando just did. Certainly not an easy decision. But um
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we are in an epidemic. And by opening up a large venue like that, certainly what
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some of the other places decide to cancel, and we have ours, they're going to come here. And it's certainly going to put our police officers, our firefighters, uh ‸ and our um uh
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Services, their crews all in danger because somebody's got to be out there to handle these people. Somebody's got to be out there to set up barricades. And
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to speak for him, but I will. He certainly does not have the resources services to enforce social distancing on an event that large. You're looking at bringing in National Guard troops, you know, stuff that you really don't want to do for an event. So from a healthcare perspective, certainly we'll have plenty of
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We can also, you know, look at other events down the road in order to be able to do that. But as far as trying to protect our employees, I think the city has been very wise
in
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the safeguards that they have put in place thus far, along with all the directors, and trying to protect our employees. And the message that that would send by holding the event would be the exact opposite of everything that we've worked so hard and diligently to do now. So, you know, again, I don't envy the position that you sit in right now. But when you ask for my professional opinion, I really think that um
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and also to our workforce that could have long lasting implications for months to come. And this thing is going to be going for a while.
Thank you, sir.
Does that mean we need a motion,
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Yeah, I think you need to take some sort of formal action.
Since this is my
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of the City Council, I will be the bad guy. I make a motion that we cancel the Fourth of July. The event.
The
event. ‸ You
can't cancel that date. I'm sorry. We're
going to have the date.
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How's that?
Okay. we got a motion from Councilwoman
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Aye. Opposed? It passes your manners. When we do the press release on this,
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but we need to make sure our wording is, because we don't get crucified on this. just what we're like
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with the other municipalities that hold their events in the area. So we all can do
it together.
Yeah. Okay.
Because
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and it it went crazy on Space Coast daily. They got called all kinds of different things. So I just want to make sure our our verbiage is on point. Thank you.
And
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related to the uh comment that was submitted uh related to
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uh It was previously considered and uh there isn't a whole lot of updated information at this meeting for you to be able to make that decision whether to um ‸ allow them to open. Right now, they're prohibited by the governor's uh order. Now, their playhouses are listed in the Phase
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reopening. So what you could consider, and that's at a 75 capacity. Now, he hasn't exactly stuck to that plan, but
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and initiate uh Phase
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reopening, you could allow them to do the the planning uh to be able to put themselves in a position to open if allowed under the the governor's phase reopening.
So we could say, provided the playhouse can meet the governor's rules, that they can...
Yeah. The... uh Originally, it
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the Phase
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plan that the task force developed. They just didn't implement it with Phase
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They still prohibited movie theaters, if you recall, which playhouses, movie theaters are in the same item. So uh it's likely, I would think, that it would be included in Phase
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We just don't know. But you could, to provide them some sort of direction to prepare, you could say, if he initiates Phase
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by that May 28th date, they could proceed under the Yeah,
because we can't give them permission to do something that the state doesn't allow for. ‸ That's right. Yeah, as long as they comply with the state orders, I have no issue with...
And they can and
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so that when it does happen, then they'll have a plan in place that they can kind of move on it.
Well, I think part of the problem for them is is they they need to rehearse and get ready, and it's kind of hard to rehearse a play with an orchestra and...
Or a minimum number of...
Yeah, with social distancing.
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we've said she can't do anything. So... um And
uh we received the the letter from her, which was very thoughtful and really lays out the measures that are laid out there.
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would have in attending. um So, this being so vital for them to continue, um i I think it also gives the public or their constituency, their members, an opportunity to really stand up and support, whether they attend or not. You know, let them, it may be momentum to for them to support the theater financially through donations. And
some look to it as,
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you know, with the playhouse being a key asset of it.
That's when people actually come back to the village, the playhouse brings huge crowds. Yeah. As long as they can comply with the governor's orders, I have no issue with her doing whatever she needs to do to get ready. i mean
Do we need a motion for that?
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I can provide that information to her. Yeah. I
just like every other business. We just expect them to ‸ follow the rules, the state rules, you know, so.
Okay.
Okay. That's all I have. That's it. Yeah.
Thank
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uh councilwoman warner
just one thing um i am getting beat up on a daily basis about the public's inability to watch and hear our meetings i mean
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i think i sent one of them to sam's that let sam know feedback can't hear you know i mean there has to be a better way if google can put 200 000 people together on a meeting and people can watch and participate without any issues i don't know what's going on in our it department but you guys need to get your act together this is ridiculous ‸ the public wants you fired you hear me i'm getting email messages every day going what is wrong with your it department that they can't get this right i can see you sitting back there so i'm talking to you directly
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they can't get in the door and they can't watch on any form of social media
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ridiculous if every company in this world can hold zoom meetings and manage to get their members into a meeting and allow them to participate the public should at least be able to watch what we're doing in this room and hear it done that's the
end
of my report
thank you ma'am councilman cross
sorry i'm tired
they are uh working with our vendors to address those issues to boost that volume on the feed
like
this week.
Yes, and of course, we all received the email from Ed Green and about our budget proceedings. And
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do the Zoom meetings and the Microsoft meeting I did this morning. We have that tool. We have all the tools. so
Yeah, the issue is the um you could run a meeting like that, but it's really it's the audio signal that's getting to ‸ from what we have here. And
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they're working on stitching that presentation into it. So you can at least see the the numbers and the presentation along with the the meeting. I
almost
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an opportunity. I mean, just at least to show the PowerPoint live and give people the opportunity to, whether it be on Microsoft meeting or whatever, to actually make comments. And we rarely have that much participation on the budget. But as uh Mr. Green said, it's, you know, probably the most important thing we do all year. And, um you know, we need to make sure that the public comments included. And I don't know what we could do to reach out to our own constituencies. but anyway, um my only report actually is related because I would like to bring back the idea of doing an agenda review ‸ meeting to
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um Three reasons. One, having a meeting where we all are together, asking questions, allows us to be informed by each other's questions, gives us more time together
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It also provides more transparency to the public. And
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participation,
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become more formalities, but at least the questions and the background to those are in the workshops themselves, which would also be publicly posted. So, I'd like to make a motion that staff would come back with a plan for implementing an agenda review meeting. Could I have a second, if only for discussion?
You're doing that in a motion? i mean Well, I
don't know if we can get consensus, but... I
mean, I just think that's something we should do a consensus on, and I i just, because I'd like to, you know, just to get a, ‸ know what you're talking about. I'm done, and that that doesn't work for some,
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we'll
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get it back as an agenda item and see if we want to go that way. I'd
like some feedback from staff, because, I mean, I i get my questions answered if if there's something on here I think needs you know discussion, and I'm perfectly willing to, you know, ask other council members for their opinions or why they're making a decision, you know, why they're choosing to make a certain decision,
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manager, from the department directors as to how this might affect their workflow and their process before we look at it. So, if what you're asking is, do we want consensus, I have no objection to staff bringing us some information as to how this would work and how it would play into their okay um That would be
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that,
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have everything. No,
at the agenda review meeting, there will be no motions, no actions. No,
no, I'm talking about doing the, oh
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I'm just talking about now doing the research yeah We haven't all seen every, you know.
Okay.
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that, I mean, it would modify our entire agenda approval process yeah
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have the meeting.
Those are the kind
of
things I want to know before I make a decision. Okay. Okay.
I got a question of Councilwoman
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what is the purpose of having the meeting? What what is, why do you feel that
it's
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so important to to do?
um Well, one, it gives us the time together to ask the questions, to, you know, dive into the background. Yeah,
we're not, people ‸ not hearing. There
have been numerous meetings that I've attended where we get to the end of the meeting,
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to raise, but we've been there for three hours.
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um Three, I really think it would it would change the character of our council meetings from what ‸ I understand from the the research I've done to some degree in that they would become you know some of the you know the consent agenda. um Many of the items would be more like the way we deal with ‸ consent agenda because we would have already discussed them. But it's more transparent to the public because they could go back and at least look at the questions that are asked. Because so many times I have people, and I certainly when I was sitting in the audience, would wonder, wow, if you voted that way, what made you think that? And you know, there's no, you don't hear the discussion, you don't hear the comments. um And let me just add that there may be some efficiencies involved if we're all meeting with the city manager at one time. um We're all hearing the same message from the city manager. um ‸ There have been times on the dais where I wondered if somebody had had a discussion, certainly that I hadn't, because I was missing things. So I think the additional
transparencies
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would be another reason for it. ‸ But I would really value the additional time uh with my fellow council members.
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um
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and with no discussion. And I used to get upset for some reason
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They're just blowing through it, right? So I think that's probably going to get me perception too, because our conversation will probably be zero because we met already two days prior. And I doubt there's going to be any questions from us. um
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that.
‸ something that wasn't addressed at that meeting. Okay.
well it's more refined, yeah. I
just don't want to get to the point where a council, council assumes a person position two days prior, and then they change their position at the meeting because that's going to happen. and and And that council member gets disgruntled because that person didn't show their hand at the other meeting. And I think that could happen.
The
purpose
of the agenda review meeting would not be to show our hands.
Okay.
the
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perfect The purpose would be to ask questions. And yes, the public would be seeing that, and they would have the opportunity to talk with you in between. Okay.
‸ So
not that there would be a lot of time in between.
And just real quick, just so we can uh move on a little bit, but I can give you a good example. The
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we met individual individually with the staff. They talk about the Jackson Street closing. Come to find out years later that we weren't all told the same story. So it was a little bit of a conflict in the council meeting because we were told different stories uh towards the pros and cons of closing that ditch up. Okay. And uh
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right, that's a good point.
Well, you know, and sometimes it's not even the fact that you're told a different story. It's just that you have a different perception of what you're told, you know. So even though the staff member can tell you exactly the same thing, what I hear and what you hear may be two totally different things. So if you are in a room together and you're all hearing it, and like Mrs.
ha
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says, you have an opportunity to ask those questions, then we at least see how other people are perceiving the issue and the answers. so All right, good point. Point take you And
given the restrictions of Sunshine Law, just it would be very helpful. So
we we're
going
to wait
on staff to give us feedback? No,
we
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Yeah. ‸ Yeah,
we'll bring back some information related to uh
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uh feed into providing that sort of meeting.
‸ Thank you. Thank you.
‸ Okay. I'll be real quick. just uh Just a big thank you to our police department, fire department, and everyone that was involved in uh uh
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It was well deserved. And and I tell you, it was amazing that uh what everyone put together in such a short period of time. So I really do appreciate that. And uh ‸ also, uh I know that we received, uh I guess we're doing a proclamation for the Tree City that's coming up. Did you get that?
Yeah, that's a part of the application. So we're
hopefully on our way to
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Tree City. ‸ And uh hopefully that'll be happening soon, um getting that back. and uh And then just a big thank you to, um you know, all the folks
at
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Time Out, all the volunteers um that have served food out to the residents
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that um ‸ over
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there. And then all the other churches, Parker Memorial and so many others that was
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um We're so grateful and appreciative of all the support and all the efforts that everyone have put in, and especially our our um police, fire, public works, and all those guys and utilities folks,
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while a lot of us was sitting at home, you know doing whatever. You know, and even um thank you to all the staff that were working from home, staying safe and just keeping things moving with the city.
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uh move on to our consent agenda.
Motion to approve.
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Second from Deputy Mayor Goins. All in favor, signify by saying aye. Aye.
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um
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So
the first public hearing is to review the real property inventory list and approve a resolution identifying certain real property within the city to which the city holds fee simple title that is appropriate for permanent affordable housing.
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and every three years thereafter, each municipality should prepare an inventory list of all the real property within its jurisdiction to which the municipality holds fee simple title that is appropriate for use as affordable housing. There are certain requirements of the inventory list must include the address and legal description of each property and specify whether the property is vacant or
improved
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and that's attached in your agenda item as Exhibit A. The governing body of the municipality must review the inventory list ‸ in a public hearing and
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Following the public hearing, the governing body of the municipality shall adopt a resolution that includes an inventory list of such property that is appropriate for permanent affordable housing. There are certain options, three options, that the city can look at for the affordable housing. One is that they may offer the property for sale, and the proceeds may be used to purchase land for the development of affordable housing or to increase the local government fund earmarked for affordable housing. This would be a situation where we have a parcel that is adjoining to a neighbor, and they would like that parcel. They're not necessarily going to build another house on it. They
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or it may not really be suitable, maybe a small lot in a neighborhood where we really can't get anybody to buy the ‸ property to build on. So if they wanted the lot, ‸ we could sell them the lot, and then we would take that money and put it into a fund and use that money for ‸ something like down payment assistance. The second option is that
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that requires the development of the property as a permanent affordable housing.
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we would have that restriction that it would be used for permanent affordable housing. The other option is to donate it to a nonprofit for the construction of affordable housing. There was also one with talking with the city attorney that we would want to just clarify
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where we would propose either donating it or selling it and having some stipulations ‸ as to how it would be constructed, how the properties would be developed.
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where there's 22 lots. The city could negotiate back and forth as to how those terms and conditions would be outlined.
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All are vacant except for 915 School Street. 915 School Street is a property that we started foreclosure on, I want to say like 2016. It took a very long time. Once we obtained title, we unfortunately had a claim by Fannie Mae, so we didn't have clean title. And that took another year. So we are probably four years down the line. And it has been causing a lot of problems because it's in a sixplex. It's been broken into. We have some pictures.
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It's causing rodent issues within the neighboring units. And so we would like to bring that before council. We have a few people that are interested in it that own other properties within that triplex. Excuse me, sixplex. So there's different situations on each property. One with Michael C. Blake, as you may remember, it was purchased ‸ by the city from the Cocoa Housing Authority. So there is a stipulation within that agreement that it has to be used for permanent affordable housing. Other than that, all the other ones could be used for rental ‸ or permanent housing.
So since there's some
interest in some of the parcels, staff intended to bring to the city manager some of those requests to negotiate terms and conditions, all of these would come back to council. This is just to provide a public hearing to list these properties as ‸ potential affordable housing.
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for municipal purposes, we would bring it back, the inventory list back, and remove that parcel from that list.
Okay.
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Okay. Yep. Councilwoman Warner, go ahead.
When you talked about, you know, individual agreements
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donating to nonprofits, didn't we do some in the past with Habitat on some of these properties? So Habitat is a possibility?
There's three that we've worked with. Habitat for Humanity, Community Housing Initiatives, and Central Florida Community Development Corporation. They're out of Daytona. And then actually, I just remembered one was
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Yes.
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So ‸ have
any of them expressed interest in any of these properties?
We haven't really engaged them in that, but they would be interested in...
And the properties that they build are normally for homeownership with down payment assistance, which have restrictions on them that they have to remain owner-occupied for a certain number of years. They can't be used as Section 8 rentals and stuff like that. Okay. Correct. Thanks, Nancy.
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Yeah. How did we... ‸ So many.
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Gardner. Have we been
saving them for a long time? Well, some... We purchased the Michael C. Blake subdivision. The city did. Some... There's probably four of them on there where they go up for tax sale. Nobody really wanted them. And what happens is the county actually, when no one buys ‸ the tax deed sale, it actually reverts back to the city. So there's like, I
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another... There's several of them. 619 Stone. There was one in, I think, Cambridge that was the same way. And then some of the other ones were, when we looked at
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we wanted to expand the footprint because, of course, the building was going to be larger. We needed some stormwater. So I was directed to look at some of the properties in the surrounding area that we had code liens on and foreclose on those if there was no one actively maintaining the property. They had all been... The houses had been demolished, and we were looking at constantly mowing them and maintaining them. So some of the people had died. There was no heirs,
etc etc
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of Jolie Smith, and those are now going to be retention ponds. I asked
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could I look at some other lots because they were more for affordable housing. The ones that the city had were within Diamond Square, and some of the residents said,
well,
do you have any other
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area? So I tried to look at the surrounding area.
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Dixon, and
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to expand the possible lots that look nice that people would want to live in. So we ended up with all ‸ that in just different ways.
Okay. And then the other thing I'm thinking now for the master park plan, you know, ‸ that is currently under development. And I noted that just two of the properties were in my district, but they were both in
area
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I haven't had a chance to look at the properties yet, but they were both in areas that I know don't have adequate parks. So is there time to look at that or to involve that process to at least review the...
Correct. This is just listing it as required by the Florida Statutes to identify the lots that ‸ potentially could be used for affordable housing. If the council decided that they wanted to take one of the lots and turn it into a park, we would revise the inventory list, bring it back for your approval, and then it would be that way. There are some lots that the city owns that are either lift stations. There's a few that are not buildable where we did a replacement, 1408. Donna is one where we were not able to replace the house in the existing location. The state wouldn't allow us because it was so close to the railroad track.
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cannot be used for those purposes.
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we were fighting the property owner. Either they were deceased, they were absentee. If they wanted the property, there was one person that actually paid the lien off because she wanted her property.
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properties, and that was not the case.
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heirs, we finally got a hold of them, and they were in a different state. They didn't want the properties. So ‸ a lot of it, to
be honest with you,
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most of the properties, the person was deceased, and there was nobody.
‸ Yes.
Okay. And also just to add, there was the 16 lots on Roselle Jones and that ‸ apartment used to be that wasn't included on this list on there. So it's actually used to be some apartments, and it goes in, I think
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I
happen
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to look that one up. It's still listed under Diamond Square. Is it? Okay. CRA.
Okay. So
that's why it's not on the list.
And then also ‸ there are two gentlemen, Mr. Kevin Durant,
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They're in some of these lots and put some affordable homes on there. And then also Mr. Doug Bowman, we have been talking, I know I've met with him a few times, and he's
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Now if you want to see some of the homes that they're building, they're right there on Fernandale
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got two that's going up right now. And it's amazing because ‸ from the time they prepped the ground, did the foundation, they had the home up in two weeks. It's just incredible. And
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The roof and everything is all metal. And the insulation, they use like a foam.
It's
like a foam and a styrofoam where your blocks, I think,
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like that. This right here is equivalent to like an R17. That's in the roofs and the side walls and the ceiling plus insulation.
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he's doing them.
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‸ But there are two that are going to be coming before the council to do a presentation. I just told them to wait until after we got into a
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So they're waiting in the wings to come here just to do a presentation.
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this commercial property, that he would like to trade ‸ for some residential property to put some homes on. And I know him and his wife are looking to maybe donate one or two homes to a veteran, a new home. But anyway, that's something that will be coming back to us.
‸ And council may want to look at doing an RFP either for just Michael C. Blake. There's some infill lots. So it kind of leaves it open to you as far as how you want to dispose of these ‸ lots.
And that's a win-win for us because it ‸ goes back on the tax roll. ‸ Right now it's costing us because we're not getting ‸ any tax dollars for it. We don't have no homes on there.
[00:59:08] ▶ Play Jake Williams Jr. (Speaker 1) + overlapping voice · overlapping voices · Unclear audio
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If summer's coming.
Yeah. And we're not in the real estate business. So. But
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Public
hearing.
Okay. So
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But that's anyway
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go ahead and close it to the council and open it to the public.
We
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But we didn't have anything bad on that.
Yes ma'am. I'll open it back up to the council. What is the wishes of the council? I know there's a number of options
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here. And.
This would be just to approve the inventory list at this time. Okay.
‸ Okay. Okay.
[01:00:00] ▶ Play Jake Williams Jr. (Speaker 1) + overlapping voice · overlapping voices · Unclear audio
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We got
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All in favor signify by saying aye. Aye.
Aye. Aye.
Opposed. It
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Because
it's in the middle of a sixplex.
Yeah.
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Yes,
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walls ‸ into the other units. And they would need to tent the entire sixplex.
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of it. It's a real issue. But because we didn't have clean title, we couldn't do anything with it at that time.
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do.
Okay. Okay.
So the second public hearing on March 27, 2020, the United States Congress passed the Coronavirus Aid Relief and Economic Security Act.
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housing hardships to include the expansion of public services.
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by the U.S.
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of Housing and Urban Development that we were eligible to receive a special allocation, ‸ as we are an entitlement grantee, through CDBG-CV. The funds
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The city requested ‸ the notified HUD of the use of the waiver of flexibility for the consolidated planning requirements. Typically, to amend our action plan, we require a 30-day public comment period through our citizen participation plan. So the waiver is for five days, which we requested through HUD, and were approved, and we've advertised.
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We brought it to you as we don't have exactly what the terms and conditions of the funds are going to be used for. However, in order ‸ to submit our 2021 plan, we have to close the 19-20 plan. So we're completing this substantial amendment on what we believe we will be looking at funding, and then once we receive the money, we'll come back to council to finalize it. So what we're looking at for the substantial amendment is to fund the current public services that the city already contracts with, and that will allow them to purchase personal protection ‸ equipment, and also to provide additional meals. Since all of the agencies are already providing meals, and they would need the mask and gloves and things like that, that would aid them in ‸ feeding ‸ their clients. So we were
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And then we would be looking at a
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We're anticipating it's 20% admin, but they have not given us clear direction as far as that. So if it is going to be the 20% like it is
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So we haven't outlined the rental and mortgage assistance.
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the county. They're also looking at their CDBG CARES funds for rental and security mortgage. We would like to probably mirror what they're going to be doing. They're talking about $7,500 for assistance. But we just have to get the final notice as far as what's going to be eligible and what's not. But this is just allowing us to mend the plan so that we can close it out, start the next plan, and then we will come back once we actually receive the funds and then finalize exactly what we're going to be doing with the funds.
I was just curious. I
know some
of the effects that this COVID-19 had on the
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What effects do we know if any that we have on the Salvation Army with reference to ‸ domestic violence?
Well, as you know,
with
domestic violence, it tends to go up when you're quarantined. So they're, I mean, they do also provide, what we fund Salvation Army for is actually four meals.
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So,
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them seeing clients and them also trying to assist. They've actually been very busy.
Yeah, I was just curious about what kind of increase they might have seen
and that
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that, you know. So, okay.
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‸ The domestic violence shelter, the actual numbers. I mean, I think they're maxed out a certain number and how much to feed.
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in the past, or the contributions we've made from this fund in the past.
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‸ So, I just don't see how they would
have, well. Well, they don't necessarily, it's not just necessarily the meals that they have at the shelter, but they also will feed them if they come in. They do provide some meals. But that, we can also modify that. Because we talked about possibly reaching out to some of the nonprofits that we don't currently, these are just the three that we currently have contracts with. Yeah.
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We would be able to come back and amend it as well.
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Wheels, they've really had a huge impact. They've had to really ramp up. And we could look at modifying it. We'll certainly get numbers. I would like to get numbers from all three agencies. It was a little early when we prepared the agenda item for them to get their full, because you know, it takes a little bit longer for the domestic violence clients, because
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‸ Now, do we have something in place that identify how we would regulate the ‸ rental and mortgage assistance?
‸ We do not, but we will. Before we implement the program, we will. We're actually looking at trying to, we've talked with CareerSource Brevard.
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as you know, we only have one person right now as our Housing Program Manager. And so she would oversee it, but someone to do all of the intake and get the calls. And that's why we've also talked with the county, because they're looking at possibly up to 4.4 million countywide. And so we had all the cities on the call and discussed ‸ about the impact that it would be once they make these funds available, everybody calling in.
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We don't even have direction at this time as to what is required. Like for our state grant, we have different verification as the federal programs.
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I mean, there are some where we have to do third party verification, and that's a little bit more intensive.
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better identify. And then the biggest thing, though, is duplication of benefits. And so we're going
to
have to, that they do not want us to do that, which of course,
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are not ours. So we've kind of discussed how we were going to work that out.
So that 4.4 million was basically for county? I mean, as far as the assistance for?
Yeah, it's countywide. The cities asked if they would give us a direct allocation. We were told no, that ‸ they would help ‸ the city ‸ residents. However, they wanted us to actually help them with the program. Well, that would be a lot of, without any admin money, so there'd be no additional staff.
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three grants, plus our own CDBG-CV,
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any admin.
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So we're still kind of negotiating that. We're still talking with the county. And they haven't decided exactly how
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I know they had a commission meeting on Tuesday.
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as far
as...
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Yeah. We got the funds, but we don't really have the clear direction yet. But we're working on that. I know they've talked with Don Lusk at CareerSource Brevard to see if they can help. Because the action team only has...they have three positions, but they only have one person.
Okay.
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I've seen it happen after winning the lottery, but...
Well,
yeah. Well... That's what we got.
Yeah. So you mentioned the shortage of staff and one manager managing that caseload. I'm wondering, do we have in our leisure services, we have some good managerial staff there. Are we able to use them in this area?
Well, I'll certainly talk with the interim city manager about it. I know the county has also done the same thing. They're looking at their parks and rec staff and other staff to see if maybe they could help.
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part. If you're doing third party verification, there's a lot more to it. If you're just looking at getting them...why they were...why their income was reduced and what their mortgage or the rent payment is, like some kind of a statement, that's...you know, we could train somebody on that one. But depending on...because then when you get into the whole third party verification, you're into child support and all kinds of stuff. So that would require a little bit more detail. Right. But we're certainly looking at that if there's...
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Any...
Yes.
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responses that we got for this item.
Yes, ma'am.
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the Sharing Center of Central Brevard. She said,
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During a crisis such as this one, that is a big deal. With the dangers of a virus spreading, we lose our volunteers. If you are not already aware, we operate at 98% volunteers.
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clients, with a skeleton crew operating. At two persons doing the job of six. This funding would be a huge relief for us in that our volunteers would feel safer in return, knowing there's plenty of protection. We are asking the City Council to please seriously consider approving the funding so that we can continue to operate at full capacity and to ensure that the people in our community are receiving the help they are in dire need of. And then we had one from Mr. David Brubaker, who is the president and CEO of Sharing Center of Central Brevard. And he wrote, Dear distinguished City Council members and City of Cocoa staff, on behalf of the Sharing Center, we'd like to thank the City of Cocoa for being an outstanding community partner of ours. I am in support of the recommendation of the allocation to assist our agencies with personal protection equipment. These items are key to the Sharing Center's ability to reopen fully. We have not stopped providing basic needs assistance during the COVID-19 crisis. This much needed protection will not only ensure the safety of our staff, but it will help encourage our volunteers to return to work. We depend heavily on volunteers and for the past 50 days
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number of clients utilizing our staff to cover positions from other departments.
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a huge increase in new clients since the beginning of this crisis, more than a 200% compared to the same time last year.
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of Cocoa, especially those who are struggling to make ends meet due to the loss of income. Thank you for your time and considerations.
Okay, thank you.
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Yes.
Okay, this time I'll open it back up to the Council.
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Motion to approve. Second.
We get a motion from Councilwoman Warner.
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All in favor signify by saying aye.
Aye. Aye.
Opposed? It passes unanimously. Thank you, ma'am.
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Okay,
we're going to move on to Council business.
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of Adjustments through May 2023.
Motion to approve.
We get a motion from Councilwoman Warner.
Second.
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All in favor signify by saying ‸ aye. Aye. Aye. Opposed? It passes unanimously. Item number two in the Council business.
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Representative for the Space Coast TPL Citizen Advisory Committee. And I
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the
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years. And we don't have an ‸ alternate at this time. So.
I just wanted to explain the item. Carrie did a lot of research on this. She researched prior appointments. And in 2011 Council appointed Mr. McCarthy and Mr.
laney
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as primary and alternate. There was no application process because it's not a city board.
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So.
Okay.
Because the agenda item is written to accept beginning accepting applications. So we just wanted to clarify that.
Okay. I'm wondering if Mr. McCarthy even knew he was the representative for it. I
think
he
has.
Actually the TPO asked me if we would appoint someone because they've tried to reach out from him and never gotten a response.
I'm wondering yeah because you know he ‸ moved. He's done a lot of things since 2011. So yeah.
And I can tell you as of November of 2018 was shortly after that.
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Nor
the ‸ primary. ‸ Have we reached out to him? The city?
He didn't answer.
Nothing. Well then it's time that we appoint somebody.
Yeah. And Mayor we ‸ also have had a citizen come forward.
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Who has gone through our citizen academy. Who has a background working with the railroad. Has interest. So. If we want to put it out there and see if there's anyone else interested. But I know he is interested. So. ‸ Would like to participate as soon as possible.
Yeah.
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he can fill out or.
Well.
Or do we.
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Okay. That'll work.
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So we do. Because we need a person ‸ alternate. Do we need to at least advertise that we're going to appoint somebody.
Yes. We
can.
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Together
like a post. Yeah.
Of
some sort.
And
we can bring it back to another
meeting. So we have to put
something out
on social media and say hey we're looking to appoint somebody. Maybe explain. So at
least
people can express an interest.
And so then just.
We
would just be asking for a letter of interest. Yeah. Yeah. Okay.
Alright. ‸ So we'll work on that. Alright. And could
we do that by the next meeting or soon. Well the agenda. They are. I don't know. Meeting regularly.
I'm not sure.
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So it. Yeah. Maybe the first meeting of June would be better. Okay. So. Well that would also.
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already attended.
He's already attended the last zoom meeting the TPO had. So.
So
we look for a primer
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and an alternate soon.
Okay. Alright. ‸ Thank you.
And. I guess we.
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We got a motion from Councilman. ‸ Deputy Mayor Goins. Second. Second from Councilwoman Warner.
All
in favor signify by saying aye. Aye. Aye. Thank you sir.
It
passes unanimously. We can move on item number four. Which is approve the current code enforcement lien for the residents located at
306.
Are we. Should.
Should be item three the capper.
Oh. Right. Wait a minute. Did I mark the wrong one? Remove. Okay. Yeah.
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Okay.
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Yes I did. I'm sorry.
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Okay.
I have.
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And he is going to. Go through a presentation once it comes up. He is on the phone. Joel are you there?
Yes. Okay. Can you hear me okay?
Yes. Hold on just a minute.
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Can you hear us?
Yes. I can.
Okay. The PowerPoint is coming up and once it comes up I'll let you know so that you can get started and you can just tell me to go to the next slide as you're going through the presentation.
Sure.
Yeah I'm able to see it through ‸ the city's website video footage so.
That might be a little
delayed isn't it you have to
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about a minute delay. Okay so there's about a minute ‸ delay on it yeah.
Okay. All right well if there's a delay just let me know when you have it up on your end.
Okay for some reason it's taking a long time to load.
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All right I have the first slide up.
That's the
wrong presentation. That's fine. How'd you call it? Okay that's.
Hold on.
From what I've seen it doesn't appear to be my presentation
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first slide.
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Okay. All right, so just have a few slides here. Good
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Council members. This is the time of year where we present the results of the audit for fiscal year 19. So looking back a few months here, but when things were a little more rosier, I guess, compared to what we're currently dealing with. But I do appreciate the opportunity to present some highlights here. We go to the first slide that is titled Required Communications. I just want to communicate here under our professional standards, we provided a separate letter that went through our responsibilities as auditors to audit in accordance with generally accepted audit standards. It also mentions management's responsibilities, which
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management is taking responsibility for the financial statements as well as the internal controls over financial reporting. Also, if there were significant matters as far as disagreements with management or difficulties in completing the audit, we would communicate those here. But I'm pleased to report we got full cooperation from city staff in providing,
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what they said was all the information we requested. So, and we received that as representations to that regard as well. So if we go to the
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first one titled Services and Deliverables, the ultimate objective of our audit was to issue audit reports or opinions on the financial statements and related compliance requirements. So our first report you'll find on pages 15 and 16 of the comprehensive annual financial report. And we issued an unmodified opinion, meaning in our opinion, the financial statements are presented in accordance with generally accepted accounting standards for governments and the numbers are materially correct. We also
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reports related to internal controls and compliance. At near the end of the document on page 187, you'll find a report on internal controls over financial reporting and on compliance and other matters in accordance with government audit standards. So as part of our audit, we're considering the city's internal control processes, how the numbers are being
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how transactions are being processed, and also direct and material compliance requirements that the city has to meet related to things such as contracts and debt compliance, debt covenants,
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of thing, as well as significant finance related Florida statutes. And so please the report
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report, we had no findings, no significant deficiencies or material weaknesses and internal controls and no compliance findings. And also, I want to point out here, we did have a finding in fiscal year 18 and
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that the city took appropriate action to resolve that finding so it was not repeated for fiscal
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statute requirements that the Auditor General passes on to us as the auditors to report on, including
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condition assessment, as well as if there were management letter recommendations. As far as financial improvement and
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report again, this was a clean report for the city. As we did not note anything that needed to be reported here.
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and then
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the last report was on the city's major federal grant
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single audit once $750,000 of federal dollars are spent in a given year.
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And so we tested a federal grant of the city. There were no compliance findings related to that grant nor any internal control over compliance findings.
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internal controls were
affected
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All right. So we'll move on to a few financial highlights.
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eight. And the main thing to point out here, it references pages 30 through 31 in the report, which is what's called a government-wide financial statement. So it's taking a picture of the whole city together, looking at not just the fund-level operations, but also considering the long-term assets, including the capital assets of the city, as well as all its long-term liabilities, including debt, as well as net pension liabilities, and the other post-employment benefit liabilities related to retiree health care. So ‸ this also is divided up into governmental activities, and then the other column is business-type activities, which relates to the city's water and sewer and stormwater ‸ operations.
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you'll see unrestricted in that position did have a decline ‸ from 2018 to a negative 2.7 million. I would point out that that primarily relates to the city's recognition of its pension liability for fiscal year 19, and it ‸ did increase. It's mostly outside the city's control, as all the city can really control, is making the required contributions.
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did increase for fiscal year 19, resulting in that ‸ decline in the unrestricted net position. The business-type activities look strong, still a $9.9 million positive change in that position for fiscal year 19. I mentioned this statement just because it's included in the report and gives kind of the total government picture, but the next slide, which is a focus on the general fund, is a little more meaningful as it relates to more ‸ the current resources of the city and looking at your liquidity, really, as it relates to being able to respond to current significant issues, such as the pandemic that we're all experiencing.
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to the total fund balance here. It did decline in fiscal year 19, but that was a planned decline as the city budgeted to spend down some of its assigned fund balance. But if you look at the unassigned fund balance, which is really the discretionary funds of the city, you can see that remains steady.
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2019?
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out, which is a little low compared to other cities.
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fund set aside in the committed fund balance category. And that really gives you the reserves that you all need to have a healthy fund balance for events such as hurricanes or a pandemic that is ongoing right now.
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end of fiscal year 19. If we go to the next slide, the general fund budget. As I mentioned, the city did budget to spend down fund balance and assign categories.
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its actual results.
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And then the city also spent $2.8 million less than budgeted in fiscal year 19. So that resulted in ‸ the positive variance over
budget for fiscal year 19.
The next slide I want to go over is ‸ the last one on ‸ financial highlights. And that's just a look at the water and sewer fund as it's the primary enterprise operation of the city. And nothing of concern here. The unrestricted net position increased from $6.3 million to $11.6 million. So that's ‸ a good number. And then ‸ the operating income was also healthy at $17.2 million for fiscal year 19. So overall, you know, the fiscal year 19 ended in a good place. I know things are a little up in the air now. But as far as going into the current economic situation wherein, you know, the city ended on a good note for fiscal year 19. So I'd be glad to try to answer any questions you may have.
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from Rebecca Bowman and her team providing us with everything we needed to complete the audit.
Thank you, sir. We appreciate it.
we
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Yeah, and ‸ just thank you for that. We each, of course, met with the auditor individually and Rebecca and had a lot of questions answered there.
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the $2.8 last year that we didn't spend that we thought we would. ‸ Was that salaries? There
was a large part of it in public safety that was from vacant positions.
In public safety specifically?
Yes.
Okay. Okay. Because we couldn't find people to fill positions, right? That's mostly what
it is.
I would have to
refer to HR and public safety to answer that.
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Okay.
Okay.
All right. I would
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copies of the CAFR. You all should have gotten them in your mailboxes.
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the auditors provide at the end of the audit.
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You're welcome.
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2019.
Motion to approve.
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All in favor signify by saying aye. Aye. Aye. Aye. Opposed?
It
passes it down to three.
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We'll move on to item number four.
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Yes, mayor and council. This gen item is to approve the current code enforcement lien for
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There were two cases on that property. One case had one violation.
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They ran for a pretty good part of time. Staff looked at just the cost to the city for those two cases. When we put the numbers together and they're in here, also the cost of investigations are ‸ a part of this agenda item. When we looked at it,
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So staff's recommendation would be
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Which is significant from the $96,000. Absolutely. And I was looking at ‸ one of my biggest concerns was I wanted to make sure I didn't know if the ‸ person that owned the property
would have
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been there through both of ‸ the violations. But it appears they were. ‸ And that
was a lot of years. Yes, sir.
It
was.
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‸ And also,
we
did go out. ‸ Code enforcement did a final inspection. There are no violations currently on the property. Yeah.
So,
I don't see ‸ any comments from anyone else.
No, I mean, ‸ I know
the residents. I visited the property as well because they wanted me to come just to look at it. So
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It was a lot of work from what it was back then to now. And so I think their plan is now is actually to redo the whole house now. So by us approving this,
is
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going to enhance that property and make that area look a whole lot better. ‸ But what it used to look, and I'm pretty sure Chief probably has some of the old pictures, is because they used to collect junk, basically. And that's what they dealt with. That's what their business was. And they just had ‸ everything you could think of on that property. But now it's totally clean. The husband has dementia. And so it's just him and the wife there now. So ‸ they're actually redoing the whole property.
‸ And I think just to state for the record, this did not go to the Code Enforcement Board due to the meeting schedules. And it was brought directly to City Council. Typical fashion is that they would provide the recommendation to City Council. Yeah.
Okay. Thank you, sir.
Well, the purpose of these things is to get properties cleaned up, not to punish people for, and there's obviously been a change in their life circumstances that's allowed them to do the right thing. And ‸ you don't want to punish them for something ‸ that they might have not had a lot of control over at one point in time. So they've done a good job cleaning up, and the property is a benefit to the neighborhood.
then
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I have no objection. I'll make the motion that we follow staff's recommendation
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Although
I don't get the nine cents, but
okay.
We
got a motion from Councilwoman Warner. Second from Deputy Mayor Goins. All in favor signify by saying aye. Aye. Aye. Opposed? Passes unanimously. Thank you, sir. Okay, we can move on to the City Business. Approval of a resolution revising the building permit fee schedule related to the issuance of building permits pursuant to the Florida Building Code.
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This is
related to the prior item before City Council to bring back and modify the building permit fee schedule related to the
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So, both think.
I'll make a motion to approve.
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We discussed at the last meeting.
‸ Second.
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All in favor signify by saying aye. Aye.
Aye.
Opposed?
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Thank you, ma'am. We can move on to item number two, which is, which was number two
on the consent
agenda.
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Yes.
This
is related to the
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So, it's to approve a resolution amending the FY20 budget and corresponding budget
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funding increase for the Church Street Baffle Box. If there's any questions.
Yeah, I just wanted to make a comment. Thank you for going after those additional dollars. Because the conversation I'd had with Ed a couple years ago, you know, the $20,000 just wasn't worth it.
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I think we also got $20,000 from St.
John's,
did we?
Yes, yep.
So I don't know, I know the project was expensive, but I don't know what percent overall. Do you know?
That probably brings it closer to 50.
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other numbers. It's around a $300,000 project.
Yeah, and we really increased our capacity to manage stormwater in the village. So very
good. ‸ Abby was the
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Oh, ‸ thank you to Abby then. And I'll make a motion to approve. Second.
We
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All in favor signify by saying aye. Aye. Aye. Opposed? It passes unanimously. Okay, we can move on to item number three. approve a resolution waiving a competitive bidding ‸ process for the purpose of making ‸ sole source purchase of service from Spectrum. Ms. Wasp?
Anybody else have heartburn?
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Sole
source.
Oh. Oh. Oh.
Yes, sir. This is to approve a resolution waiving the competitive bid process for the purpose of making a sole source purchase of services from
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of Cocoa and Charter Communications operating LLC. So this portion is actually providing ‸ hard fiber from our current ring or network from,
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way out to the dial plant. And this will solve some significant issues with the connectivity and speed. They have really slow internet access out there, a real troubled area.
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opportunity of possibly constructing our own, and we had a
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you know, we ‸ basically, as a rental lease kind of an agreement where we get the fiber, we have zero investment up front, so that's a big savings for us. About a 10 or, you know, 11 year payback would be the equivalent, so it would be a while out to be able to justify that kind of big expenditure up front.
So
I'm a, it's a great, great opportunity for dial, improve connectivity overall.
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have.
‸ I just hope you have better luck with Spectrum service than some of our residents do. I'm on a roll today.
Yes, you are.
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you guys get for having 10 a.m. meetings.
Councilman, or Councilwoman Warner, we also maintain a wireless connection out there as well. Serve as a back, continue to serve as a backup.
That's probably a really good
thing. The pipe is much smaller for that, and so just to pull up weather radar for the
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Yeah.
Well, and just to say, so I'm sure that they're interested in doing this because of anticipated development along that area. So what point does the development, depending, I mean, does the line start to squeeze?
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It shouldn't be impeded ‸ by other uses.
Motion to approve.
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I
mean,
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a second from Councilwoman Warner. All in favor signify by saying aye. Aye. Aye. Opposed.
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from you.
It's all the technology stuff.
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They have their first, first smartphone they've ever had. And they can teach knitting and crocheting online to hundreds of thousands of people. And I have an IT department that can't let my public see my meetings. That just doesn't make sense to me.
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city business, which approval resolution
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I think this is the inner city manager.
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our land management files that community services, police and fire use. And then the small utility enterprise that our utilities department uses. And that ‸ system also ties into other software systems for work orders.
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for asset management as well.
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They've kind of got the entire market. And so it also provides not only the software over a multi-year term, but also instructor-led training as well.
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Motion to approve. We get a motion from the councilwoman Warner.
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Second from Deputy Mayor Goins. All in favor signify by saying aye.
Aye.
‸ Opposed? It passes unanimously. Okay. Administrative services.
Hi. This item is requesting approval of a multi-year work experience agreement between CareerSource Brevard
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September 1st, 2023, which will allow youth participation in a paid employment program through grant funding. Also to authorize the city manager and city attorney to prepare and execute the agreement consistent with this agenda item. So just a little background. This program is called NextGen. And we've used this program in the past, but we only did an agreement for the summer. NextGen allows it's a grant for the wages for the summer youth. So instead of having our regular Cocoa Works program, we're partnering with CareerSource as an employer. And it's actually open to any employer that's interested in taking on an intern for the summer period. So we're going to do probably a small-scale youth program. Instead of doing 14, 16 positions like we normally do, we're only going to do about four. And that was a decision made due to COVID. So this is open to not only high school students, but also to anybody, like say at Clear Lake Adult Education Center. There's different qualifications for that. And so we're going to participate.
Okay.
Okay.
Sounds good.
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We yeah. And what I was told by
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They're interested in any company that might be interested in hosting an intern.
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through technology. And so this program, it might be limited on access just because of the COVID and the fashion that they're recruiting people. So with the schools closed and ‸ you don't have your guidance counselors. Normally with our Cocoa Works program, ‸ you're required to go through your guidance counselor to get eligible to apply.
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So we're kind of lacking that right now.
Okay.
Motion to approve.
Second.
We get a motion from Councilwoman
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All in favor signify by saying aye.
Aye. Aye. Aye.
Opposed? It passes unanimously. Okay. We're going to move on to item number six, which means that we're going to get some colored copier in the clerk's office.
mr city manager
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Yes,
sir.
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copiers under the terms and conditions of the U.S.
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to execute the U.S. Community's product schedule, U.S. Community's master lease agreement, U.S. Community's master
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This is the city currently has a lease for all of the copiers throughout city facilities. A few years ago, we centralized the locations of those and kind of got rid of all the smaller printers. So everything relies on those larger copiers. That agreement expires this upcoming year. And so we went out, we looked at service providers in the area that were successfully serving other businesses similar to us, and also
look
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to reduce our costs. And that's included in this proposal, a cost savings over the term of the agreement due to the actual copiers that we'll be receiving.
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the 50.
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So we're looking at a savings there. They also will provide some ADA compliance related to when you scan a document in.
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This will actually take it and do some of the work that we're having to do separately to provide a better format, ‸ as well as provide an element of security.
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up to it with their badge, and then it comes out. And so you can print. It's held in a queue. Wherever you go to receive it, you can tap your badge.
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Yes. Consumption, as they call it.
Okay. Okay. So theoretically, as we become, as our IT department encourages us to get more savvy, we'll have a little less expense there. Not to pick on IT. It's just your day.
I ‸ love you guys.
It's not that I don't love them.
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All in favor signify by saying aye.
Aye.
Opposed? Aye. Opposed?
It
passes unanimously. Thank you. We got our next item
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Thank you. Yeah. I've got two items, items seven and eight coming up. The first item as written
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utility ‸ privatization services for the portable water, project WS-16-UP, to approve as a multi-year services agreement from 2020 through 2021, and to approve a resolution amending the FY20 budget. Obviously, we had a special council meeting yesterday, so I wasn't able to actually append any of the actions here. So
that'll
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be subject to any of the other caveats that this council ‸ may choose to add to that in terms of its start and any restrictions. I don't think I need to go into too much detail since we spent a good amount of time yesterday discussing this item. Mike Burton obviously participated and gave you guys a presentation yesterday
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I believe they may both be on the line listening in, so if you do have questions, I think we can possibly reach them as well if you still have further questions. I think overall, you know, this item is certainly a challenging item for a number of reasons that we probably already discussed, but one primarily being is that we're competing in a private market.
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We make consultants compete for our services to be fair and to, you know, fulfill our needs as a utility and to fulfill our procurement guidelines. So this is kind of the reverse of that. You know, we have significant monies at risk for going for this proposal. We kind of went over that yesterday.
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For me as utilities director, I'm a little conflicted on this item because it certainly proposes and purports huge challenges for how the city and or how the utility system would operate in the future. And that has my undivided and intense attention regarding this item. Business will not be as usual if we go forward and we win this. We would have to change a lot of how we do business on a daily basis. My time as well as some of my senior leadership time would be changed. Our efforts and our attention will be split between this city and the Air Force Base in order to fulfill those requirements. that's time that's not going to be recouped in any way. So that time would be split. No matter how many people we hire and we get reimbursed and so on. I think from my view, and again, I'm the utilities director and so part of my responsibility is to advise you on the matters and technical matters regarding the utility and its operations.
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I know Mike has done a job a great job, and there's definitely a rate of return that the city could benefit from.
But
overall, from the utility standpoint there is a rate of return potentially that could be there.
It
would still have to be negotiated after we win the award with the Air Force Base. I'm not
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of his numbers and he's an expert at that, so to a certain extent I trust him.
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have concerns on how that will all work out, only to the effect that I don't really know what that number is.
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and time and effort that we spend every day functioning to provide
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and rate payers within the utility system. So I don't have a litmus test or a relative number to go by other than
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this effort to potentially maybe something very larger, but that would still be subject to the Air Force and the Federal Government's approval. So I'm a little concerned in that I don't think that we would get maybe the largest landfall that we might see, because I don't know that the Air Force would allow that to a certain extent. We still have to negotiate that. So that concerns me. There are certainly large utility impacts, as I described by my own staff, but also for the staff in general. The utility relies on the IT department, the HR department, and the finance department in order to function. And so adding another outside element that would require its own approval process, its own budget process, approval here as well as potentially through the Federal Government, again complicates how we would do business. I ‸ have a lot of other opinions, I suppose, but overall, I definitely am just concerned. It's a challenge, and I don't like to run away from challenges I never have, but this is a big one. And ‸ I think it's kind of disguised maybe a little bit
and
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that it just seems a little bit innocuous, but it's anything but.
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And that's my biggest concern. I think from a
city
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standpoint, I think the city manager, and certainly Mike and others, there's certainly opportunity there ‸ for growth ‸ and for benefit to the city. So
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Thank you, sir.
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‸ When you say that some of your concern comes from the fact that there's things out there in the future that we don't know, and we're having to kind of spend this money up front, and we don't really hit. First of all, we don't know if we're ‸ going to be competitive or win the bid.
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the Air Force.
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that coming from the engineering you who just
likes
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solid facts?
‸ I think that's a little bit of both. Obviously, engineers like facts. I like certainty, and when you compete, there is no certainty, even when you think you have advantages. And that's why I think Mike tried to go through and give you some of the strengths and weaknesses and advantages and disadvantages, if you will, overall. And we've got some weaknesses to overcome if we were to submit for that proposal. You know, we don't have federal experience. We are the incumbent utility, if you will, so that is an advantage, but only goes necessarily so far. I think Mike even said that, you know, of the many that have gone across the company, most have gone to the incumbent utility. So that is in our favor. But there are, you know, again, you know, when you look at the relative value of what we're going for, meaning we are already selling them the water and getting that cost spread out over all of our citizens for rate stabilization and use, that really helps us. So to take on the infrastructure, which we know is in somewhat of disrepair, adds additional responsibilities well beyond their master meter, which is where our responsibility stops today.
The
water quality. Now I'm responsible all the way to the other end of the base. And so my responsibility doesn't stop at the front door, introduces some of the underground challenges that they've had from contamination, ‸ even though I don't believe it's in their water. It becomes a perception issue now. We own all the way through. Soup to nuts. ‸ You know, just the general nature of the Air Force Base, its commands change over anywhere from two to four years. A lot of other folks pull strings from different levels that they don't even get to see sometimes. So that just makes adds layers upon layers of complexity. There's the code of federal regulations that we're going to need to comply with for many aspects of how this would run. And that would have to be figured out within the proposal that we would have to put together. Does it affect our personnel? Does it affect our construction standards?
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kind of a thing all has to be certainly worked out.
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a rate of return. We just don't necessarily know today what that will be and won't know probably for another 18 or 19 months after we spend, you know, a million or a million and a half dollars, you know, heading in this direction.
Well, one of my concerns has also been that, you know, there's been a lot of publicity about issues related to the Air Force Base and water quality with the city of Satellite Beach and the schools and the systems down there. And I don't want that perception of water quality coming back on the city of Cocoa if we're suddenly responsible for the water quality on Patrick Air Force Base. And even though we know that what's going on down there comes from things outside the piping, the public perception is still not always outside the pipes. So, so I, I've had some serious concerns that our reputation as the provider of safe water could be affected by anything that takes place on that base in the future.
Yeah, it would become one. Yeah. Their problems would become our problems. Yeah, ‸ that's my biggest concern.
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Yeah. Okay. Thank you, Jack.
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thought and I thought and I said, man, even though this is a great opportunity, I was thinking back with some of the issues with the contaminated water out there.
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as well as the unknown when it comes to the, the underground system, you know. And, uh, so
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water out there. Do we want to undertake this or? And
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last night, I think that the, the, um, a private group, they want to take on that.
I
think that we, you know, I just think it's just,
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be a little too much for us right now.
I was pretty good until
we
talked about sewer and then it was like, no. Yeah.
Also just to, just to add, you know, because,
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and
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we
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Uh, but, but the big one that really changed for me was simply just about, uh, you know, accessing the water, making sure that our contract was protected, which I'm not sensing from, from competition on the south, that they are poised or doing anything on, on that side to attempt to, to, uh, want to, you know, basically extend their, their
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So,
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And I think that was our initial, four years ago, that was our initial discussion was how are we going to protect what we've already got. Right. And if it doesn't look like we need to protect that, then, you know,
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It
kind of, just to be fair, it kind of put
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we, there was a different reason why we were there and that was an important enough reason. And yeah, we'll negotiate something and figure out how we could get this to work. Uh, but without that sort of threat, if you will, um, it's not that it can't be done. It absolutely can be done. It would just be some great challenges and we would just need the support of this, uh, of the council and future councils to understand that, that, uh, utilities department would then have another major responsibility to report to.
And I think we've learned a lot in the last four years over, over what would be involved that we didn't know when we made the initial decision to, to take a look at it and move forward. Like you said, just the federal regulations and just getting somebody on board that can ‸ dig through all those federal regulations. I mean, that was something that,
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air force base and weren't really thinking beyond that. It was just important to protect that.
And
now, like you said, we don't have to. So do we really want to go to all that extra?
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bed with the federal government and Patrick air force base and their water issues is not something that sits well with me.
Okay.
Okay. Um, definitely. It was just a couple of things. How much money did we spend on the last, I know four years ago it came up.
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Correct.
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Yeah, they were. How much is that? Um, I don't have ‸ that worth me, um, sir, but I can find it, uh, that item, but we,
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brought it up last night.
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Yeah,
but
it also included updating plans. It wasn't specific to that.
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Okay. And that we needed to update those anyway as a utility. Okay.
And
so we, we saw an opportunity to at least get a little bit of groundwork started, but, you know, but also had a benefit to the utility, which we needed to address anyway. So, uh, I can find out that exact number. Okay. And certainly, uh, give that to everybody on council.
Yeah. I mean, I, um, I ‸ mean, I'll make a motion now if, uh, everybody's done talking about it.
I would like to talk.
Okay. I, I just, it's too many unknown for me. Um,
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scary. Um, and most of the time when you take on projects like this, the engineer, he, he, he does a moonwalk. Um, cause he's, he's your baby now. Right?
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There's
no purpose, you know, to, to jump in this and jump in the water with both feet. I don't, I don't see a benefit to me right now. So
when we get that money tree, then we can city can probably do something like that. We don't
have it yet. And another thing too, what kind of bothered when you said yesterday about, um, some of the capital
projects
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that we may have to suspend based on allocating this money
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Yeah.
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a fairly strict plan that, that Burton or Stantec now, uh, uh, does for us. And so it, even though that, that plan is a year and a little bit more older, it, it sets my guidelines for my budget and my expected expenditures for capital each year. So the budget module just closed on Monday. Uh, and, and along with that, our CIP closed a few weeks ago.
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in December for capital projects, we start looking at what we accomplished this year, what got delayed and why and, and it's priority again. And we reprioritize that list
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And if we find ourselves on that line, which almost pretty much every year we do, and we have to make the hardest decisions. Okay. What's the highest priority and why? Yeah.
And
then that's the part that gets funded. And assuming that, you know, we have something that can be deferred into the, to a, you
know,
an extra year, then we take that opportunity. If we find ourselves with our backs against the wall, uh, then we go ahead and we press
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It's a little bit higher than the estimate.
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not too far out. But for the most part, we've
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for the last number of years. And so it makes the budgeting process, at least for me, a lot smoother. Uh, I think because
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fairly assured that with rate increases that were previously approved and the monies that will flow in in the future over that short and long term, that my capital project isn't gonna ‸ get out of whack. Meaning I got a huge need, but I'm just not generating enough cash. So as long as I stay close to that line,
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know, in any case, if you have an unexpected expense,
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that money has to come from somewhere. So right now I have about 700,000 or so in contingency. Uh, we started with about 1.1 million, I think this year.
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come up in these different jurisdictions that we didn't budget. That's why it's there. We pull it forward. You all approve it.
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So clearly this $1 million expenditure is not even within the contingency capability. And then that would leave me no flexibility to do anything. Everything would be a budget amendment after that. So, uh, the,
the, the
draw would have to have been from a fund balance account, from our cash account unrestricted in order to pay for this, which means I'd have basically a million dollars less, less in cash for next year. And, or the year after, depending on how that would fall out and that, that cash need to fund.
because
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we're funding a lot of the projects with the, with the bond that we still have. But then there's a bunch of small projects and miscellaneous projects for 500,000, 200,000, a million dollars that are all cash funded that we continue to do every single year.
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Yeah.
I
just wanted to say thank you for your Frank presentation and sharing your thoughts. And that's not always easy to do
because
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there's a lot of interest here.
This one was hard because it was
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you know, from utilities perspective, I have thoughts and ideas about how this utility should run, and they may or may not sometimes line up with how the city overall may want to manage or even go in a direction.
So
the opportunities we might want to pursue, I did meet with Mike Burton this morning, got a better sense of, you know, what those opportunities were and they're significant.
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9.4 years before we would pay that back and then start to collect on the opportunity.
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that really weigh on my decision. And one would be that it is right there, you know, on the shoreline and vulnerable to climate change and sea level rise and operating, you know, the infrastructure underground under those conditions is difficult. As well as, I mean, maybe in 2016 I would have voted for this.
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you know, they, they put it on the most vulnerable to climate change list of air force bases. So, that and then in this climate of where the federal government is spending billions and trillions, within my lifetime now we, we, I think we ‸ live under the threat of hyperinflation at some point. And I remember, you know, when I was, you know, with the Water Environment Federation talking with people from other countries like Argentina and Puerto Rico, and when you are under that guise of hyperinflation, nothing gets done. So, I don't know what kind of protections you can even build into a contract against that sort of thing. So, there are just a lot of risks
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I don't know if, if we could be completely protected there.
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definitely
I'm
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going to
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Okay.
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I want
to
make a motion
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Second. We get
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I'm going to forget sometime he's on there.
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Okay. I've been saying, all in favor, signify by saying aye.
Aye. Aye. Aye.
Opposed?
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It passes unanimously to not move forward with this and
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move on to item number eight.
Okay.
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So obviously this is directly related to what we just talked about. So I guess I'll just leave it to you. If you have any questions, please ask me.
Yes, sir. It's wishes of the council.
So we don't need this bill, right?
Yeah. Based
on previous
action. So we shouldn't do anything.
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It's still a component of the agenda. Yeah.
I
believe you've
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the agenda so you may want to take some formal action on it. That's what else. I'd just like to say that, you know, I think based on the conversation, you know, in local government, we deal with very low risk. And in this particular case, we're looking at competing just as any private company would, in which there's an inherent amount of risk associated with that. And so ensuring that we protect those resources of the
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as well as the city, you know, this is a prudent action. There's a tight timeline, tight timeline for submission. The other item that we spoke about last night was proceeding with a request for extension. We can retract that and not proceed forward with that to prevent any sort of false messaging to the
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There were some instances where the private sector had submitted proposals on a base such as this. And in the end, the federal government came back to the local government provider to ask if they were interested. So it may not be completely off the table. But by not proceeding, you know, we would simply be sitting back observing kind of the process.
So do we need to make a motion to
not approve this?
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Okay. So I'll make a motion that we not approve this agenda item. Second.
We get a motion from Councilwoman Warner.
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All in favor signify by saying aye.
Aye. Opposed? It passes unanimously. Thank you, sir.
Thank you.
Okay. That being said, you all have your information agenda.
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I
got one
thing.
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Are we next on the list for
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Yeah, we actually just had a conversation through email with FPL. I believe it was yesterday. Yeah.
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Obviously, some of our streets under their former program,
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Peachtree, Fisk, we upgraded the LED lighting under their former program. This program is a little bit different as they're changing out across the city. And so we've, city council took action a couple years ago to approve that conversion.
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the city. And so they are moving into our city here shortly.
Can we make sure, I know we had a conversation a couple months ‸ ago about ‸ the corner of Fern and Prospect, ‸ putting another light there.
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come through the city and do the project and then they forget about that particular portion. I know I spoke with Bart about it maybe about three or four months ago. But just to bring that up again because it'll,
‸ again,
enhance the security in that area to bring more light on that corner. Because it's really, really dark and I don't want us to,
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Yeah, ‸ the city has a lighting agreement that kind of outlines all those individual lights throughout the city. And then anytime you want to add one, you got to bring it back to council, modify that agreement.
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council was to allow staff in those kind of instances, we could add additional lights. Okay. So.
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Thank you,
sir.
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motion adjourned.
Mr. Bovert.
Motion to adjourn. We get
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Second from Councilman Warner. All in favor signify by saying aye. Aye. ‸ Opposed. Aye. ‸ Okay. You all have a good day.