Built from the City's minutes records — no AI-written textBriefing final
The City's record
What the City's record shows
Built only from the City's minutes (499_CC_Reg_Minutes_09_26_2017.pdf). Page numbers are the minutes' own. Discussion is in the minutes' text; it is not summarised here.
Attendance (the roll call)
Listed present when the roll was taken: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.
(Checked against the ballots and the printed roll lines.)
Absences: no absence line could be read from the minutes' text, so none is stated here; the first page of the minutes is the record.
Also listed as present (staff and other roles): Anthony A. Garganese (City Attorney), John Titkanich Jr (City Manager), Matthew Fuhrer (Assistant City Manager), Carie E. Shealy (City Clerk), Tammy Gemmati (Administrative Services Director)
Named on at least one ballot later in the meeting: Brenda Warner, Clarence Whipple Jr., Don Boisvert, Henry Parrish III, Jeri Blanco (participation, which can differ from the roll: arrivals and departures are in the minutes' text)
Adopted actions (15)
to approve the Agenda as amended for the Regular meeting of September ‘ 26, 2017 and the Minutes for the Regular meeting of August 8, 2017 and the Budget/CIP Workshop of August 9, 2017 were approved as written (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, pp. 1–2
to approve the Consent agenda (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 4
to Table the public hearings for Ordinance No. 08-2017 & 09-2017 until the 4 : October 10, 2017 Regular City Council meeting (moved by Brenda Warner, seconded by Don Boisvert); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 4
1. Consider the reappointment of Mr. Stephen R. Harrell as « member of the General Employees’ Pension Board through September 30 2020. (17-3 — to approve the Reappointment of Mr. Stephen R. Harrell as a member of the General Employees’ Pension Board through September 30, 2020 (moved by Brenda Warner, seconded by Don Boisvert); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 6
2. Consider an application for appointment of Ms. Sharon Cafiili-Ervin to fulfill a vacancy on the Planning and Zoning Board through Novembe — to approve the Appointment of Ms. Sharon Cahill-Ervin the Planning and Zoning Board through November 2017 (moved by Don Boisvert, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 6
1. Approve a Budget Resolution adjusting the Fiscal Year 2017 Ludget in account 001-1600-513.49-00 Other Charges and Obligations to covei ad — to approve the item (moved by Clarence Whipple Jr., seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 6
2. Approve a Municipal Services Agreement with Children's Home Society of : A Florida, Inc., to provide a Parent Engagement and Community Ou — to approve the item (moved by Don Boisvert, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 7
; 3 Approve a Resolution providing for a temporary waiver of building permit fees i ; related to building or structural damage caused by Hur — to ‘ approve the item (moved by Brenda Warner, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 7
to approve the item (moved by Clarence Whipple Jr., seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 8
‘ 5. Award Bid # B-18-03-COC, Tropichem Enterprises, Palm Beavii Gardens, FL; To Approve the First Amendment to Purchase Agreement with Alli — to approve the item (moved by Don Boisvert, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 8
6. Approve Change Order #1 to Purchase Order 70575 - iask Order 2017-20 “Gravity Sewer Repairs” with Maxwell Contracting, Inc.; To Approve C — to approve the item (moved by Jeri Blanco, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 9
' 7. Consider the approval of a multi-year contract for Quote # DK2018-01, Pest : Control Services, to Florida Pest Control and Chemical Com — to approve the item (moved by Don Boisvert, seconded by Brenda Warner); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 9
8. Approve Addendum to the Bilateral Modification extending the term of the Continuing Services Agreement (CSA) with Bussen-Mayer Engineerin — to 3 approve the item (moved by Clarence Whipple Jr., seconded by Jeri Blanco); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 10
9. Approve the Services of Logan Diving & Salvage, Jacksuiville, Florida, to perform Emergency Assessments and Repairs to all Subaqueous Pip — to approve the item (moved by Clarence Whipple Jr., seconded by Don Boisvert); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 10
to adjourn the Regular meeting of September 26, 2017 (moved by Don Boisvert, seconded by Clarence Whipple Jr.); CARRIED 5-0; ayes: Henry Parrish III, Don Boisvert, Jeri Blanco, Brenda Warner, Clarence Whipple Jr.; nays: none — the City's minutes, p. 17
Money named in the minutes' motions (what each motion did with the amount, in its own words)
$43,866 — Council: Consent agenda item 1, approved with the Consent agenda — authorized up to (a spending limit, not an amount spent). “amount Not to Exceed $43,866; Pending Approval of the FY18 Budget.” (motion result: CARRIED; the City's minutes (499_CC_Reg_Minutes_09_26_2017.pdf, p. 4); fiscal period not recorded)
$746,897 — Council: Consent agenda item 3, approved with the Consent agenda. “Approve a one year policy renewal for the General Insuraiice Program with Florida League of Cities, Inc., for the period October 1, 2017 through September ; 30, 2018 with an estimated premium of $746,897, pending approval of the : FY2018 budget.” (motion result: CARRIED; the City's minutes (499_CC_Reg_Minutes_09_26_2017.pdf, p. 4); fiscal period not recorded)
$145,937 — Council: Consent agenda item 6, approved with the Consent agenda. “Approve a two year policy for Workers’ Compensation Specific Excess Insurance with Safety National Casualty Corporation for the period of October 1, 2017 ; through September 30, 2019, with an estimated annual premium of $145,937, | Page 4 ; .” (motion result: CARRIED; the City's minutes (499_CC_Reg_Minutes_09_26_2017.pdf, p. 4); fiscal period not recorded)
$148,774.50 — Council: Consent agenda item 8, approved with the Consent agenda. “Authorize payment to Superion, LLC. (formerly SunGard Public Sector) for ASP { services provided from March 1, 2017 through September 30, 2017 in the : amount of $148,774.50.” (motion result: CARRIED; the City's minutes (499_CC_Reg_Minutes_09_26_2017.pdf, p. 4); fiscal period not recorded)
Agenda (the City's wording)
The City's agenda for this meeting is on file (CC_Reg_Packet_09_26_2017), but its item list has not been read reliably by machine yet, so no outline is shown.
Transcript Partial transcript
Machine transcription of the meeting recording. The words are the recognizer's, except where a passage is marked as corrected or machine re-recognized; most have
not been checked against the audio, so words, numbers and names can be misheard.
It describes what was said. It cannot establish who voted how, an amount or an outcome — the City's
minutes do that (above).
A time links to its passage, and “Copy link” copies that link. “▶ Play” opens the recording at that moment, on YouTube, in a new tab.
277 suspect passage(s) marked in place; inspection incomplete: language review; 3 stretch(es) where a voice was detected and no words were recognized.
How this transcript was made. New machine transcription of the whole recording, with 16 voices separated from the audio.
29 short machine repair(s) (33 word(s)) are labelled in place, with the original words beside them: an ordinary word was replaced only where two further machine readings agreed on a different one.
Checks run on this transcript: the recognizer's own warning signs and whether a voice was detected where the words are. Not completed: language review.
A second, independent machine reading was compared with it word by word: the same words for 92.1% of 13,960 content words.
Dotted words (276 places) are ordinary wording differences: hover or tap to see the other reading.
277 passages (19% of the words) are marked suspect: their words are not shown ("unclear audio") and support no statement: numbers, amounts, negation or names differ; the language review questioned them; or no voice was detected there.
Agreement between two machine readings is not verification.
Inspection is incomplete: language review.
Voice detected, no words recognized (3 stretches). Something may have been said here that the transcript does not have:
00:35:36 (9 s) — neither reading has words
00:37:17 (8 s) — neither reading has words
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Speakers were separated by voice. A plain name rests on evidence tied to that voice; “provisional” is a name from an earlier text-only pass and is not verified; “Speaker N” is an unidentified voice.
Today to take care of the business of the city. We ask for wisdom, knowledge, and courage to go forward for the citizens of this community that we serve. We pray for all of our citizens. We ask that all things be done here tonight be done according to your will and your pleasure. We pray for the United States of America and all of its leadership. We ask that all things done here tonight be pleasing in your sight. These and all other blessings we ask in your name. Amen. Amen.
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Welcome. Let's see if I can get this technology. It's great to be here, and it's really great to see everybody and that everybody's made it through the storm and is all in one piece, and so we're grateful to God for that. I wanted just to give you guys an update. We're really excited about some things that we've been doing with the Sister City Program and thought you needed to know. As you remember, we
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to Israel. Do you remember that? And I came back and did the pictures, and we had the dancers that went over and 30-some people. Well, very quickly after we got home, we started making plans for a delegation from Israel to come here, and that happened at the end of July. So we were very excited. We called this our school-to-school exchange program, and I titled it,
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And about two years ago, the Sister City Program raised some money to buy some saxophones to send to the students in our sister city ‸ school. And those kids have been practicing on their saxophones for two years, and they brought them with them. And we were blown away by how much they had learned and the talent. So they came as a band and came with their leadership and came with the principal of the school and stayed with us for a little over a week
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These kids in two years learned how to play these saxophones. We were so impressed. They participated in a camp, Walk on Water Camp in Merritt Island, which is a horse therapy camp.
They also played the saxophone out there. It was hot. It was the end of July, but it was a great time out there. So there they are on the horses. Our guests brought an olive tree to the owner of Walk on Water Ministries. That's being planted out there. So they also went to the Space Center, set up, got a free tour of the Space Center, and they played at the Space Center and had a little celebration in honor of Ilan Ramon, ‸ the Israeli astronaut that died there with local speakers and so forth. So that was an exciting day. They also, the principal went, that school came and met with two principals at local schools, one
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talking about ideas of connecting the kids from each of these schools. We know where they are there at the zoo, so that was fun. And, of course, they had to go to Disney. So the very last day they went to Disney. So that was pretty exciting for everybody to do. But I'll tell you what, these kids made lifelong ‸ friends. The ones here, some of these kids here that live here, and some of them, these kids are from Israel, are already planning to go visit their new friends in Israel. So we've already got plans going. And that is the point of a Sister City program, is to create these relationships. And we're excited to be creating them with the children. So I wanted you guys to see what was happening, what was going on. It's fun, it's a positive, uplifting thing, and we've got all sorts of ideas for the future, too. Any questions?
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Hey, Brad Whitmore. I live at [address]. I'm here representing the Historic Cocoa Village Association. And I am here to talk about silver linings. So the fact that our waterfront was basically destroyed, as tragic as that is, our docks are wiped out.
Many vessels took a terrible hit. I counted 22 vessels at anchor the day before the storm from the basin out in front of the condo and down the river a little bit. And the day after, I counted seven. So I had about a two-thirds kill rate of boats out there. Big mess on the shoreline, as you all know. So recovery from that, the silver lining is that we will rebuild. And
and what latitude is offered there, the good news is that with permitting building that has been done, rebuilding within the footprint of that permit and what's been authorized is a quick process. And there is some leeway to make adjustments in what there is to maybe learn from the past and make it better the next time around. His message to me, and the message was to convey to the city, was time is of the essence. Get the paperwork in as quickly as you can. Have it be accurate. And tap several funds that they have available for this. I was not aware of it, but
essentially, which, if there is a previously funded FIND project, they will supply money to rebuild that FIND project after a hurricane and storm damage. That's one source. They have another source of funds that is also available for storm repair. And that's just fine. I just got something in the mail from FWC.
10, which is a federal effort with the EPA and the Florida EPA and other agencies to assess vessels that are right now risking the environment or will be.
that they're looking at. So it's a major effort, and it's recognized. So I guess the takeaway from where I'm going with all this is we do have a chance to bring our waterfront back. And as we've been talking about coming up with the 2008 Master Waterfront Plan and getting input and coming up with a multi-year program to request funding and really grow this into something to take advantage of this jewel that we have on the Indian River Lagoon, while it's a setback for now,
maybe even beyond what we had envisioned. Our little anchorage, I do believe that a mooring field is highly desirable for us from everything that I've looked into. The one setback we have is we have an exposed anchorage from the southeast. I thought that was something we were going to have to live with. I just went to a trade conference this past week and was introduced into some technology that may possibly be of interest to us, especially if funding is available for this, but it's floating wave attenuators. And I saw some video of conditions similar to Indian River that made for an absolutely very smooth anchorage on the backside of it. If we had a guaranteed smooth anchorage, whatever mooring field is appropriate for us now, we could double in size because we will be having that much traffic. Smooth water is one of the big draws to Vero Beach. It's a protected anchorage. They have two separate mooring fields. Frequently,
They frequently have two or three boats on their moorings because they see that much traffic and that much revenue. So I'll throw that out as food for thought, and I really look forward to the future and what's coming. And I think we have a chance to now, even more than ever, make this location a boating destination to accomplish what we want to accomplish for not just the community, but for attracting cruising and local boaters to come into our city. Also, I don't have it in my possession, but the first press release is out. The 2017 first annual Sail to the Sun Cruiser Seminar is slated for December 2nd.
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We're expecting, hopefully, 100, perhaps 150 people come to this. We have a keynote speaker that is nationally renowned. Anybody that is familiar with sailing knows about this guy. He's an entertaining and world-cruising sailor that people love. And even before we advertised it, we had people signing up for it. So I think this is going to be a great event.
Hopefully, we will be cleaned up somewhat by then. What we will need is dinghy facilities because we're going to be looking at somewhere between 20 and 30 boats, maybe more, that are anchoring out in our area to come to this between the rally and people coming through this convention. Many will be driving, many by boats. So we'll need to do something for dinghies by December.
Any questions? Yes. Hey, Brad. Yes, sir? Of course, we're balancing ideas back and forth ‸ on the riverfront and protecting it. Well, the park's protected. But as far as the derelict boats out there, let me ask you a quick, just a direct question. Sure.
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You monitored that, and they would slap an orange sticker on there. And did you ever see them follow through with, like, boats that were completely left alone for years?
So, yes, there's definitely a shortfall of follow through. ‸ Case in point, ‸ there's a vessel out there that has been out there for a while and caused problems, got the sticker, ended up in court.
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I think they had the pilot mooring program for a number of cities to experiment and see what worked with the idea that Florida would adopt whatever they deemed were best practices. One of the things was you had to prove you had a viable vessel and move it periodically.
or if that was something that just a municipality was doing when it could do that kind of thing. But there's laws on the books right now that if we find the manpower, the will to enforce them, will have a great impact on what goes on in our harbor. And here's a thought. Of course, I welcome
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If as people start coming back, if the ones that are not playing by the rules are getting visited and talked to and know that they're being recognized, as Wally Moran has said, any harbor that is not loose and lax gets a reputation of not being a good place to be if you're not playing by the rules. We're starting with a tabula rasa here pretty much, clean slate. And if we want to go down that path and make a name for ourselves about if you can't play by the rules, you might want to be somewhere else, it's an opportunity.
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have to, you know, the mooring field is a great idea. I'm all for it, you know, if it's smart. But I'm worried about people, you know, mooring their boats beyond that, out of the range. But, you know, but leave them there, right? So, you know, John, all this we're talking, we'll talk about it more a bit.
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mooring field. It's not a panacea. It's not absolute. But it does give you control of what goes on in your field. And it gives you control of a small but immediate area around it.
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I'm not going to call them out publicly like they didn't do it. But I know they were slapping ‸ tags on boats and boats that were, I mean, literally they should have been sunk. Right? Well, it never went any farther than that.
I agree with you, Mr. Mayor. There's a problem that as the boat population grows and the population in general grows, we see what the problems are and the threats are. And I don't pretend to know what the real answer is to it. But like you say, something's just out of kilter and needs to be addressed at some level. I'm a cruiser by nature. And my saying is I like to be able to anchor where I want to anchor, when I want to anchor there. But I also do it with some degree of understanding what's going on. And I'm not an absentee owner storing a near-derelict boat that I visit once a year of that.
And at some point, who has rights? And where do those rights get bent? The way the laws are right now, it's kind of a quagmire and a mess. But maybe someday they'll get it straightened out.
Mr. Whipple. Yes, Mr. Mayor. Brad, while you're there. Sure. Mr. City Manager. How does this impact us going forward with the Riverfront Development Plan as to what is taking place downtown?
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a good point. Maybe there's an opportunity to, as we kind of, we're still obviously in recovery mode. I know Matt has been working with FWC. We've been in contact with ‸ Senator Mayfield's office. The city did include in its legislative agenda a request to, one, look at the,
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And then secondly, to look at the recommendations in the FWC, I think it was the anchor, the pilot and anchoring program report. And because it's my understanding that all of them haven't been adopted. And there were some that were not recommended, but there was a,
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You've got to remember, it was, it's only 17 years old, you know. And it was, and the reason why it's in the water, right, Brenda, is because of the grant required the boardwalk to be in the water.
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They seem to be a pretty sharp group. They're people that are experienced in the world. They're quite savvy. They're interested and dedicated. And my exposure to them, I've been impressed.
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going to do it at the end. But since we're talking about it, I'll go ahead. I did speak with FDEP regarding many issues. But the issue facing us right away is the cleanup. And they will have their, in these major storm events, they activate an emergency contractor who will be here Monday working out of Lee Winter Park. And they will be cleaning up all of the surface debris. I did ask them the question whether they can get some of the piles that are still existing, the existing boardwalk, to remove that as well. Because we did a preliminary engineering walkthrough.
have been compromised, I guess, even though they're still standing. Wow. And still waiting to hear back if under the FDEP contract they can remove those structures that are still present and then also the boats.
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removal purposes. And it would be great if they could not only do the debris like you're talking, but get the boats that need to be removed at the same time.
what is potentially a hazard right now and what would be potentially a hazard in the future and a major effort to get those boats out of there. So there's a lot of momentum right now going to let's clean it up. It's too bad that it takes this kind of event to make that happen.
of the meeting a little bit, but on the boats, is the city, I guess I should ask the attorney, is the city going to go after the boat owners? Okay. Do you mean to determine?
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respect to public hearing items number one and number two, we're requesting that both both of these ordinances be postponed to a date certain the next city council meeting. Okay. Which is October 10th.
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This next item is to approve a municipal services agreement with Children's Home Society of Florida Incorporated to provide a parent engagement and community outreach coordinator and community resource center for the community school at Endeavor Elementary.
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by the community school at Endeavor Elementary for support for these two items and this will be for their current school year with no future funding. They would essentially have one year to get the program up and running and then find a source of funding to continue it. And there's two components to it. The first one is a parent engagement and community outreach coordinator which serves as the ‸ link between the families and the community and the community school itself to essentially put those those members of the community in touch with the resources available there at the community school. It's something that they've been struggling with with the new community center ‸ getting the word out to those families as well as neighboring families not necessarily associated with the school. And then the second item is for that actual center where they can
All right. Here. Okay. The next item is requiring approval of a resolution providing for a temporary waiver of building permit fees related to building or structural damage
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can recover after a major event and so by providing a ‸ temporary waiver of these permit fees we feel that that will go a long way in allowing them to be able to be ‸ viable again.
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American Civil Rights Grant Program. The first grant is a non-matching grant to fund the research necessary to place the Moore Center on the NPS National Registry for Historic Sites.
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Florida to approve the first amendment to purchase agreement with Allied Universal Corporation Miami Florida for bid B-1704 COC to approve the first amendment to the purchase order agreement with Cheney Lime and Cement Company Jacksonville Florida that's bid B-16-19-COC to approve the first amendment of purchase agreement with Harcross Chemicals, Incorporated, Tampa, Florida, bid B1619COC to approve the First Amendment to purchase agreement with Chimera. Water Solutions Incorporated, Lawrence, Kansas, for 16-19COC to approve the First Amendment for purchase agreements with Tanner Industries.
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Essentially, these are all the chemicals at the plant that we're lining up for purchase for the next fiscal year. I'm here to answer your questions if you have any.
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a multi-year contract from 2017 to 2018, pending the approval of the 2018 budget. This particular item, kind of two things happens. One is that actually staff in coordination area with the ‸ contractor had
had done some repairs that we had already bid out for the contractor to do. ‸ But we also had other critical items to do as well. So we basically are making a change in scope for Maxwell. And then actually ‸ in some of that assessment, we determined that there were some other critical areas that they could do. And we're swapping that scope and adding a little bit to that scope so that they can take care of it, continue to take care of it this fiscal year, which is essentially this
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control services to Florida Pest Control and Chemical Company, Orlando, Florida, for monthly pest control services to city buildings. The contract service begins October 1st, 2017. It ends on September 30th, 2020 with ‸ two additional 12-month extensions. A total of five years FY 2018 through 2022. This is pending approval of the FY 2018 budget and additional budgets and fiscal years following that. If there's any questions. Any
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They were formerly known as Quinton Hampton & Associates. Their name has changed. For all necessary tasks associated with engineering services for design, permitting, and services during construction. For utilities, conveyance systems, upgrades, and expansion projects approved by
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We felt, and this looks sort of familiar, about one or two council meetings ago we previously approved this, but in discussions with finance and others we felt it was best to bring this back because there was some clarity maybe lacking in some of the terms and conditions. And so we added some additional information to the table that's attached to the agenda item whereby not only did we estimate or we show what the remaining outstanding dollars are associated with the tasks that are currently outstanding. We also added in an estimate of the work that's still remaining to be done
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those ‸ contracts. And I'll just remind Council under the engineering services agreements, when a design engineer does the design, it is always really imperative that the design also be approved and documented and is required really by license for them to certify that that design has been built in accordance with the plans. And so even with these contracts expiring. And we're going to be renewing these conveyance contracts. The work that's still pending still has to be certified until the completion of these projects. And some of these things will go out for some time. But we wanted to go ahead and be fully transparent and we wanted to bring that back for your approval again. I'm here to answer any additional questions you may have.
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can see that we've done some estimating based on the tasks that still remain. So for instance, if they've completed the design, there's still bidding and construction, and typically those services go through that engineer, and
Yes, sir. Yeah, this is the item nine, which was added and amended to the agenda tonight. And this is to approve the services for Logan Diving and Salvage. Jacksonville, Florida, to approve emergency assessment repairs under ‸ an emergency task order in the amount of $100,000. To approve an amendment to the task order for $200,000 for Logan Diving and Salvage.
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To approve as a multi-year contract for fiscal years 2017 through 2018. To approve a resolution adjusting the FY 2017 budget. To approve the city manager,
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exceed $20,000. So this agenda item is really bringing all of the work that we've been doing ‸ over the last two and a half weeks or so since the hurricane hit.
And we exercised that authority up to the $100,000 limit for Logan to get right to work. We estimate, based on discussions with Logan, that that task may need more money than that. That's why we're asking for the extra $200,000. It could be less than that.
as support elements. And we issued task orders in the normal process, but designated them as a sole source for various reasons. For their proximity, their availability, and also their connection to the materials. Thompson was the original manufacturer of the pipe, had original records, and so on. And it was also to provide expertise as to ‸ how to repair their actual pipe that they make. So for those reasons, we thought it was best and prudent to get their services on board right away. So we're also asking for...
The ability for the city manager, obviously there's some variability with all these dollars and to get some discretion in case there's an overages for the $20,000 that we asked for so that that would be at his discretion. And I'm here answering your questions on that.
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that we need to repair and rebuild that pipeline will be coming from them. They are a supplier, they manufacture pipe, and Land and Sea Surveying does underwater surveying, and that's a real specialty. We need to have the line and grade set for the new pipe so that we can make sure that the two pieces where it got broke, the pieces in the middle as we build it, line up end to end so that they connect perfectly. So that's a requirement. I don't anticipate, although I have FPL on there as well as possibly a change, we thought maybe there might be some power or some other things in the way. There's some lines hanging in the way, but since the writing of this agenda item, actually it turns out it's not power, and
any of that stuff out of our way. But yes, we are asking for some discretion to the city manager for anything that might else come up related to this particular project and this emergency, ‸ to delegate that authority to him.
in the audience from the advisory board or a committee that would like to speak? Rich? No? Good. Yeah. It's good. All right. State administration. ‸ Start with Ed.
Yes, Mayor. Just a quick report. Obviously, since our last council meeting, our staff's been busy cleaning up and doing some hurricane recovery. ‸ Just a few quick figures for you. We've cleaned over 500 feet of storm drain that was plugged up from the hurricane. We've been replacing stop signs and street name blades, removing tree debris. We've deeped up the road where it was washed
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on Indian River Drive, north of Dixon. Our grounds crew removed 17 trees, and I'm not talking little trees. Some of them are pretty big, including an oak on none other than Oak Street, a large oak tree that had wires in it. Before, we had to get the wires out of it, and then we had to get the bees out of it. So it had ‸ multiple problems, so it took a little while to solve, waiting for the power company and the other lines to be removed so the beekeeper could get the bees so we could get the tree out of the street.
I appreciate everyone on Oak Street's patience. I know that tree was there for a little while. They've also assisted utilities with six complete tree removals associated with water main breaks. And this is going to be a growing issue as we go on as these oak trees get larger and larger. ‸ Someone parked them right on top of the water main, and now the roots are to the water main zone. So when we have hurricanes, we can expect more of these. Yeah. Unless we want to.
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came in all the way up to his desk with mud. Wow. And he was explaining the drainage pipes, the one that runs kind of by his building, the south side of his building, out through his easement into the river.
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So I just wanted to thank all the different members of the team that made damage assessment a lot easier to complete. I think we worked really well this year, code enforcement and building division. They went out ‸ Monday, right after the storm. There were about 600 properties that were assessed. And ‸ I would say the damage was at least over 3 million. We also worked with economic development. So they went out and met with the business owners and just wanted to see how well they were doing with their own economic resiliency. Leisure Services had a comfort station at the Civic Center. So for those who didn't have power, they could cool off and ‸ charge their phones or any other electronics. And we even worked with IT. Not that we're expecting any more hurricanes this year, but just ways to improve our disaster grid for future events. And then, of course, the rest of the team putting together that ‸ report and trying to conform to
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I think that was an impressive feat. The other thing I'd like to mention is this Thursday, we have students from UCF planning program, the graduate program, they're going to be doing their planning studio this semester and next. And it's going to be focused on the Fisk Boulevard corridor. We're going to be taking them out. And we have five tour stops along the way, so showing them different areas of Fisk Boulevard and beyond. And we're going to have stakeholders from the community meeting us at the various stops, and they can talk about specific projects. And we think that will be very meaningful in giving them the background information to do great things. Thank you.
Yes, sir. ‸ I have an update on the utilities, and I want to go ahead and read that. And I also have a couple of pictures I wanted to share, so I'm just going to come around to you. Thank
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utility system. Two major pieces of infrastructure were affected, and as a result, impacted our customers. Overall, the utility received over 176 calls for water service slash breaks, and of those calls, about 41 were water main break repairs. Irma hit on Monday, but
the areas where power or trees prevented crews from making the final repairs. As most everyone knows by now, the transmission main under State Road 520 failed at approximately 4.30 in the morning on Monday, September 11th during the hurricane, which created a system-wide loss of water and water pressure, and a system-wide boil water notice was issued for all customers. City crews moved quickly into response mode. By Tuesday evening,
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pressure, and crews were responding to breaks and making repairs. A solid plan was prepared and executed in a methodical and systematic fashion to restore pressure and water in segments. The reason for this was the location and the number of breaks contributing to the loss of the system pressure were not known. A grid was set up, and the crews were out spotting and searching for breaks,
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immediately mobilized and began assessing the damage and identifying the breaks and issues. The results from their dives has revealed that significant undermining of the transmission main created the break at the State Road 520 location in the
In addition, there are several other locations where partial undermining has occurred and will need to be shored up and protected for the future. Logan Diving will be inspecting all subaqueous crossings and ensuring that all needed shoring and piping protections are installed as necessary over the next few weeks. This will ensure that the water system is protected now and in the future. As of today, all the broken pipe at the Indian River Crossing has been removed, and the new pipe and repair materials were delivered today to begin pipe repair work. We anticipate that within the next week, essentially a week from
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and placed back into operation. The second infrastructure problem is related to the transmission line that runs over Sykes Creek on the Brevard County Bridge. Although there was no issue with the water line, the bridge was inspected after the hurricane, and the bridge supports that extend into Sykes Creek were scoured by high-velocity water. Brevard County has closed the bridge indefinitely, while a repair plan is developed and executed. Brevard and others have reviewed the data collected and determined that as long as traffic stays off the bridge, the bridge is stable. The
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There has been much discussion on social media, and citizens may have some concern over the continued availability of potable water. If a catastrophic failure
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would need to be curtailed to ensure everyone in the system could maintain the appropriate water pressure. If the Sykes Creek crossing were to have a problem after we complete the State
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can function normally. This was concluded after detailed analysis of hydraulics of the system using a digital hydraulic model modeling software. To that end, the
have been hard at work preparing contingency plans in the event that Sykes Creek crossing would need to be repaired or rebuilt. Our goal is to be ready to execute the plan when called upon. The plan includes a layout of the new water main, materials, connection points, and other details pertinent to completing the repair or replacement of the crossing. In closing, for the first time in the history of
utility system, to my knowledge, we have had a system-wide water failure creating a system-wide boil water notice, but I believe and I know that our response was well planned, methodical, and well executed, and wasted no time in getting citizens back in water as soon as possible. I
utility staff, managers, support staff, plant operators, mechanics, engineers, and the hard-working crews in the field for both the water system and ‸ the sewer system, who tirelessly and unselfishly worked many hours on behalf of our customers. They put the customers of this utility system first and got the job done, and I know that they would do it again without hesitation if and when the need arises. I am extremely proud of their performance and proud to be the director and the leader of such an amazing group of people. That's all I have.
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Okay. They are working towards an RFQ because obviously they don't have that expertise under a continuing contract. Right. But they said that they would swiftly move that criteria to the street with an abbreviated bid period to select the contractor capable of doing repairs. It appears that FEMA and federal funding is going to be available to help them offset some of those costs, I believe. But really the important point was they've got engineers looking at that bridge.
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I guess it was just a couple of things I'd like to say. Um, you know, in the course of this event, I guess you realize, uh, one thing, at least for me, is, you know, working in local government really is, uh, the essence of public service. Uh, during this hurricane event, uh, there were many employees that were here away from their families, uh, who were without, uh, power and in some cases water, uh, still working and going home to those situations, ‸ take care of their families, and then coming back and doing it again. Uh, in some cases still working now after the event and,
Coco, uh, internal service that supported those members out in the field in advance. And then the ones out in the field doing the work citizens have seen, and then,
prepare and assist their neighbors. And so, uh, I don't, uh, I don't have anything else to say other than, uh, proud to, uh, be here, proud to have served during that time, and,
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ensuring streets were safe and passable. Uh, then our public works and utility crews hit the streets, uh, to, as Ed indicated, to kind of also help clear those streets where trees had fallen. Uh, in the utility crews to start working on some of the water main breaks. Our damage assessment teams, staffs followed shortly thereafter, comprised of both code enforcement and, uh, our building and permitting crews, as Karen indicated,
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leadership before, during, and after the activation of the EOC. I would like to acknowledge and thank all the members of the EOC, who contributed to the management of the storm as the event went along. I appreciate the efforts of both Samantha Sanger and Yvonne Martinez. Keeping the public informed via social media and working with the press, uh, was critical.
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Utilities crews and the staff at our plants, for their hard work, dedication, and their steadfast commitment, uh, to restoring our water service to our customers. Uh, it was through the collaboration, you know, many of the, the breaks between Public Works helping to get the trees down and utility crews showing up, uh, to get those breaks resolved. Um, I can tell you
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came up with a very strategic plan, methodical as Jack indicated, ‸ systematic, and really looked at all the various angles and options to, to, to get, uh, the water restored expeditiously as possible. Uh, but it was the utility crews that truly were, as you say, saw in the pictures, were in the trenches with determination and resolve to respond, repair, and restore the water service. Uh, I'd like to thank Matt for his support and leadership during the storm. Uh, and we'd also like the City Council for your support and leadership during Hurricane Irma. Uh, I think we learned a lot, and through each of the challenges we faced, uh, in the past year, not just Irma, but also Matthew, um, I think we were tested. But prior to that testing,
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rise to the, to, to the challenge. But at the end of the day, you know, we're gonna ‸ grow from this event, we'll learn from it, and we'll be more prepared, you know, and be able to think, think of things that may happen that we didn't conceive what could happen before. And last but not least, you know, certainly want to thank our residents,
for your patience, understanding, and, and even more so your support. It's really been, it, it, it, it, it's, it's great, just simply great to hear the compliments and, uh, the recognition of the efforts of all the employees that
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so hard to, uh, you know, whether it was taking a tree down, you know, securing an area so nobody got, you know, they're, they're, they're, they're, they're,
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it, and, uh, it, it was certainly exhausting, but the exhaustion took ‸ second place to the determination of all the, the leadership and the employees to respond to our citizens' needs. So, again, I just want to thank council. We appreciate your support, you know, in allowing us to, uh, to do what we do. And, um, so I'll end with that, Mr. Mayor.
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Yes, Mr. Mayor. One thing I want to do is, uh, echo the sentiments of the, uh, city manager. Everything he said, I agree with. Uh, there was a lot of professionalism that was displayed during trying times for our city. And I want to thank all of the employees for what they did. As a witness to the work that was going on, I thank you all for being so dedicated and
doing a job that, uh, is hard to do. So thank you for taking the time to care about our community, to care about the citizens we serve. I also would like to compliment our mayor.
Flag: words only one machine reading has (possibly not said) · 01:13:46–01:13:48 · unresolved: the words are not shown (unclear audio); listen to the recording
Um, I can't thank our city employees and staff enough for all their effort and hard work during our trying time. Public works, utilities, police, fire. I mean, everyone went above and beyond. And, um, I know that we all suffered to some degree and we all had some hardship, but, um, I think that in the long run we
Flag: words were replaced by a machine repair · 01:14:21–01:14:22 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
just how great a city we do live in because, uh, everyone was working tirelessly, effortlessly to get water back on, to make sure the citizens were safe. I mean, my neighborhood, I had police coming through at night because we were out of power, doing safety checks, and when it's pitch black out there and you see the, uh, patrol car come through your neighborhood just doing the safety check, that really gives you some peace of mind. And I just want to say thank you for that as well. So, and also, um, I want to reiterate what, uh, Mr. Whipple just said about our mayor.
and making sure that things were getting done as quickly as ‸ possible so that our, that our citizens had our services back. So, really appreciate that very much. Thank you. Thank you. And just on a quick note, I do want to, um, mention that the, uh, town hall meeting for
will be October 17th at the Cocoa Presbyterian Church on Dixon. So, for all of you who live in that district, who are listening tonight or watching on, uh, the, um, streaming, uh, video, um, please come out. We want to hear your thoughts, your concerns, and, um,
couldn't be any more proud of the way that they responded. And, um, I think we all think when we think about a hurricane, you know, our police and our fire are going to be working. They're going to be away from their families, and that's kind of expected. But, um, there was a lot of people here in city hall that were also away from their families, um,
And, uh, we don't always think about those people like, I mean, we expect the city manager to be here, but, you know, we also had Yvonne and Samantha here, you know, both who have children at home and, and a lot of other people that were here in the EOC that, um, that the public doesn't always think about, and we really appreciate that.
and I had come from a state up north where we never had hurricanes. So that first hurricane at the age of 21 was pretty scary to me. I had a new baby and all these things to do. And I remember following all the orders that, you know, came out from the EOC about bottled water or at that time there was no bottled water.
was, you know, get some gallons of water and fill your bathtub and fill your buckets. And, and so for 38 years, I've been doing that every time we had a hurricane and I've, I'm thinking, you know, this time I'm, why am I still filling my bathtub in my buckets with water? You know, I mean, 38 years, I've been doing this for no good reason. And three days worth of water for drinking. And, and now I know why. And so every time somebody would say to me, wow, we lost water. It's like, well, they've been telling you ever since hurricanes started that you could lose water. It's just never happened, but you should have been prepared.
uh, yeah, but I was just, everybody seemed to be surprised. And I thought, why are you surprised when they've been telling us our whole lives that this could happen? You know, so, um, and I'm sorry that you and your crew had to go through it, but, um, now maybe people will be more prepared in the future. Um, the, um, village wanted me to remind
everybody that Saturday morning we are going to have a ribbon cutting at 10 a.m. to recognize that our village is now dog friendly and they would like the mayor to come down and cut the ribbon in the gazebo at 10 and it is on our calendar so you should have it there.
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Evidently, it's precariously hanging and could fall on something. I guess it got damaged in the hurricane. And I know we're worried about street signs and stop signs, ‸ but, yeah, that one's evidently waving in the wind. So I sent an email today. ‸ Right. We'll
Flag: numbers, amounts, negation or names differ between the machine readings; a language review questioned the wording · 01:19:30–01:19:34 · unresolved: the words are not shown (unclear audio); listen to the recording
speed bumps. All the water stayed in between the speed bumps and built up. And one of the houses that's right there between the speed bumps got a little water. I guess the speed bumps prevent the ‸ street from draining properly when all that rain comes that quickly. So...
‸ One of the residents took pictures of ‸ the whole thing. So they sent those to me. So I'll make sure you get them. It was very interesting to see. Another
Flag: numbers, amounts, negation or names differ between the machine readings · 01:20:25–01:20:30 · unresolved: the words are not shown (unclear audio); listen to the recording
as he went through his very first AKC dog show to start working towards his AKC championship. And K-9 Copper left the dog show with lots of ribbons. He won his breed both days and behaved very well for somebody very new to that.
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And he will be competing in other shows in the future. And hopefully we will find him a sponsor to cover all those fees and stuff that are required of him. And we'll actually be out looking for somebody locally to do that. But he ‸ will probably be the first K-9 officer in the country to compete at this level and get an AKC championship. So
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He had some neighborhood things he wanted to discuss, but it was his birthday today. And so I convinced him to celebrate his birthday someplace else. So we will see Mr. Sinclair at our next meeting. So happy birthday, Mr. Sinclair. I'm hoping you're doing something fun and not spending your time watching us on live stream. And that's it for me.
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That's pretty good. Okay, in closing, again, great job, everyone. ‸ Basically, all the citizens I talked to were very impressed how the city of Cocoa, how organized we were. And there was other cities that didn't do a whole lot.
you know, unfortunate for their citizens. But I'm impressed with all levels of the operation. I can tell you this. First of all, we can be thankful that we didn't get a first strike. For a few days there, it looked like it was going to turn on us. And according to historical accounts in the late 20s, early 30s, some of the hurricanes that hit us were much worse on water and wind. So, again, we took a medium hurricane and handled it. Still have some damage.
Well, first of all, it became pretty evident that when the water's out, things got real, you know, right after the hurricane. So, as far as how I looked at it was, I better start mobilizing. So, I talked to the city manager. We all met. And I made sure I went out and kind of looked at everything and see where all the breaks were and what was causing them. And more times than not, it was a huge oak tree. Somebody at
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I mean, not very old. I can tell you, the city manager's and then Jack's plan of, you know, systematically, you know, changing out and rebuilding the infrastructure in different areas of the city. We know that
that some of that pipe was very old. Pulled that out. But the point is, I didn't appreciate some of the media. They know who they are, you know, coming up and saying, insinuating that we had an old system or we weren't taking care of it. That's flat out offending.
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had, rightfully so, we got calls immediately from the port. And they were kind of in a frantic mode about water, you know? And, ‸ you know, I appreciate it.
making it safe to pump fuel so we could ship fuel all over the state. And I appreciate that. But, you know, the truth is the port's grown so much that we need to look at how we provide water to them and how they have their own maybe tank situation. But the point is I'm offended if I hear anything about, you know, anything written or anything that's on the news media. And so far it's been pretty good. Early on, I think the tainted water report I didn't appreciate. I figured that I put that up to fake news.
But we're not taking it. We're doing all the right things, working hard. And you're right. Council, all of us got out in front of this thing, and we wanted to let our citizens know, because that's our bosses, ‸ that we were working. And, my gosh, ‸ you break it down to the employees. Everybody was in a very focused situation.
And my phone wasn't really hooking up that good because we lost a tower, I guess. But we had so many calls. I started calling department heads just to get things moving.
And, yeah, yeah, of course. So, but, you know, what a big win for the community. And, you know, I can tell you, John, you can write this down, is I had a number of citizens call and say, hey, I've got nothing to do. I have no damage. Can I help? Can
You know? And maybe next time we can have a pool of people that come in and can do something. Maybe they can serve food or whatever it is. But it's just something to think about. And, of course, we found out our utility crews are first responders, too.
I mean, what a bunch of professionals. These guys, we went from crew to crew. And they were in a good mood. They understood that everybody was earning the gun, you know, about restoring water. And they were so good at their jobs. No matter what they were facing, they were just handling it, getting the job done, and going to the next call. That's pretty good. And I want to apologize. I talked to Chris about this and maybe Jack. But I'm the one that put it in everybody's ear that, hey, we can't handle this. Let's ask for some help. There's nothing wrong with asking for help from Melbourne or Palm. ‸ Palm Bay offered it up to us. Well,
was, I didn't realize, is the crews take so much pride in providing water and doing their jobs and taking a heavy workload that they kind of took offense to it, you know. But I want to apologize to the crews. We didn't know. We don't know. Now we know. And you did a great, brilliant job. Hopefully, the next meeting, we can have some folks show up. And we want to thank them in person, you know, who's willing to show up. Jack. Anyways. ‸ I'm very happy how things turned out. And as far as flipping gears to the park, we talked a little bit
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We need to use our brains and say, what are we going to do? Because now we've got to start from square one. We've got to rebuild the whole waterfront. Okay. Again, I don't appreciate the boats coming through it. And we would have lost some dockage probably without the boats. But, man, they beat it. You
you know. Again, two years from now, we get another strike and more boats go through it. I mean, this is endless. So let's, you know, I'm trying to kind of pre-program this and maybe role-playing with everybody. But let's look at this and let's face it, fix it, and do a mooring field, go to the legislature, FWC.
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all private. But mostly all private. So for me, it's a big deal. And I know we'll do the right thing. But let's look at all options and let's put this thing back together, bigger and better than ever. So that's it.