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We would like to have the Pledge of
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You're going to need to send the Pledge of Allegiance to your retired military personnel invocation.
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or we'll give you the Councilwoman Weeks. OK. Would everyone please stand? Sirs and ma'ams, ma'ams and sirs.
Father God, thank you for allowing us to be another day. Thank you for another day of life, health, and strength, Lord. Bless us as we go through this meeting that we make sound
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Bless all the
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In Jesus' name we pray. Amen.
Amen.
To the flag of the United States of America and to
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with liberty and justice for all.
As
Mayor Medina would say, I'll call that. Hoorah! Madam Clerk, may we do roll call please. Ma'am?
Yes, sir. Mayor Blake?
Present, ma'am.
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Here.
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Weeks. Here.
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OK.
The nature of this meeting for today is the city is having its annual financial analysis, which will be done by, I think it's Pete if I'm not mistaken, sir. Correct.
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And then we will hear from also our financial director. And we will start this meeting off with our city manager to give us the, and city attorney to give us the guidelines and what to expect on the agenda, as you can see. But also, please be mindful that when you want to say something, just raise your hand out, put us in order, just out of respect, so that if they're talking, then let them finish
their
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conversation, and I'll give you the opportunity to expound or elaborate on that particular item. Are we good, ma'ams and sirs? Sir, yes, sir. Ma'am. Yes, ma'am. Yes. Thank you kindly.
Ma'am, we're going to approve the agenda?
Yes, ma'am. Okay. Yes, ma'am. Okay. Proceeding forward, as you can see, that first item, or page number two, I would call it, the agenda. What are the wishes of council?
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got a motion on the floor by Councilwoman
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going
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call the question. All in favor by saying aye. Aye. Any nays?
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Thank you very much, Mrs. Chabot, for that.
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Okay. Mr. City Manager, sir.
Thank you, Mr. Mayor. Yes, sir. And ‸ as you've already noted, this is a special meeting of the City Council. It's your annual financial analysis and the balanced budget proposal. As you know, the charter requires the City Manager to present the Council with a balanced budget proposal. And so we'll give you the outlines of that proposal today. Again, I don't see the agenda in front of everyone.
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of Cocoa's financial analysis. And then Mrs. Bowman will take you through a balanced budget proposal presentation, a council discussion, and then any public input or citizen participation that you desire. And then that will take us ‸ through the meeting. Again, this is a balanced budget proposal. We'll talk more about that when we get there. As I say every year, one of the good things in coming to the City was the fact that we do have a second or a third set of eyes on ‸ our analysis and what we present in terms of the balanced budget proposal.
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use to go through and sort of truth the numbers that are presented in the budget. And so he'll do that on general funds, stormwater, fire assessment, utilities.
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And so I'm going to kick it over to
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Fantastic, sir. Thank you.
Thank you, Mr. City Manager.
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Good afternoon, Mayor, Deputy Mayor, Council members. We have a presentation for the City today that overviews the results of our annual financial analysis. As the City Manager was describing, this has been an annual process for a number of years with the City, and we're honored to continue working with the City on this. Essentially, we are doing a health check and a financial forecast for the different operating funds within the City's municipal budget. So that includes the general fund and the utility funds. The agenda, I'll just talk about the foundations of the analysis, a quick overview and refresher of what
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rate and revenue sufficiency analysis second, and then finally the stormwater forecast, and then we'll summarize our recommendations at the end.
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we do can be described as a revenue sufficiency analysis. We're looking at the revenue generated from certain rates and fees in each of these funds. In the general fund, it's the property taxes and the charges for service and other miscellaneous taxes. In the utility, the water and sewer fund, it's your water and sewer rate revenues that customers are paying monthly. And then in the stormwater fund, it's your annual stormwater assessment that's on the tax bill. We're looking at these revenues and ensuring that they're projected to provide sufficient funding for operations, capital, debt service, transfers, anything that those funds are obligated to pay in the current year, the upcoming year, and then future years. Our financial model goes out 10 years so that the city can make the best choices today when it comes to the future impacts of financial sustainability. Some of the source data and key assumptions just to list it out. This is all based on the city's financial data and we work with your staff to make sure it's all input and processed correctly into the model. So we have your current year 2026 budget, which
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as presented and worked on by staff and then your preliminary CIP. So for
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whatever capital projects have been identified by the different departments within the city. And then our forecast assumptions are all reviewed with the city manager and finance staff to ensure that we're as accurate as possible. So starting with the general fund analysis. The main objective here is again evaluating the sufficiency of the revenues that the general fund receives. So that includes the property taxes. That's the main one the city has control over and the city council decides on that rate at the end of the year. So we're looking at the ‸ property tax revenue projected for the next 10 years and some pretty important variables to consider this year
are
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policy changes and proposed policy changes for the future. So we've had a prepared we've
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things since none of it is determined yet. Also, some observations
our
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What that means is we don't have any additional FTEs or personnel added beyond the 27 budget. So we've kind of held the operating levels flat
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There's no expansion of services. It's just the continuation of the current services as provided by that budget with escalation for things
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budget.
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We have CIP spending in the general fund. So it's a lot of vehicles and replacement and renewal equipment. There are also some facility projects in there. And then we've also included the fire assessment rate increase as part of this. So the fire assessment revenue is housed within the general fund financial structure. So that's an additional revenue that comes on the books for the general fund. And it goes towards offsetting the cost of the fire department. So that's also programmed into the general fund model. And this is the snapshot of our dashboard or control panel from our general fund model. And you may remember this from past years, but I'll still walk you through because there's a lot ‸ going on on the screen and a lot of numbers and charts. So starting from the very top, we put some call outs to kind of help with this. The millage rate is listed for all of the 10 year period. And you'll notice that in each year it's the same.
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6.9532 is held at its current level throughout that 10 year period. The next row is the taxable value increase. So
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This comes from the property appraiser and it includes any new development throughout the city, but it also includes when home prices escalate each year from the property appraiser standpoint. And what one thing I want to point out with this is we have that assumed at a continual 4% increase in our projection years.
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gonna how that's gonna ‸ occur. If a recession were to occur, it would be lower than that. Or if you know extreme growth occurred, it would be higher. So don't believe anyone that tells you they know that what that's going to be in those years.
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the trends. Yes, ma'am. Yes,
ma'am.
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number. Yeah, last year.
Okay.
And we've been seeing that number trend downwards. And I think that's reflected by the housing market kind of stalling right now with sales slowing down and the values of homes kind of slowing down. All that is factored into the property appraisers formula for assessing value in the city. So we've seen values kind of hold flat. Whereas during the COVID years, there was some aggressive growth in home values. So the charts down at the bottom describe.
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And it's all encompassed within.
ma'am. Yes ma'am.
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And those so the charts down at the bottom of the page here summarize the financial picture for the general fund on the top left hand chart end of year fund balance. That's the savings account for the city's general fund. Those blue bars are right now showing a sustainable savings account for the 10 year period. The black line is that minimum reserve policy that in any year if we were showing that go below the line the city would need to make an adjustment to either revenues or expenses to avoid that. In any year you use fund balance
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you'll see that number go down. So towards the last five years of the projection period you see it kind of tails off because we're projecting
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increase the cost of operations and capital, etc. On the right hand side, you can see the effect of that. So those two lines there are cash in and cash out. Cash out is represented by the orange line. Cash in or revenues is represented by the black line. And in those last five years,
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just because inflation really accumulates over the course of the 10-year period.
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If it were to be approved in November by the book by the voters,
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tax revenues are based on. Essentially, the the first year is an increase in the homestead exemption from
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And then the second year,
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roll standpoint standpoint, on the right
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taxable value that currently the city charges property taxes on is removed from the tax roll. And then uh in year two, it's 350 million. So an additional 50 million
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impact. That's
the taxable value. So
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um ‸ But it's it does impact your property tax revenues and your property tax revenues go down uh in proportion to that. So under this scenario, if we didn't change anything else, if we kept the millage rate the same, all of the other assumptions from the previous scenario with cost increases,
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in the projection period. So you'd have to make some some kind of adjustment either on the expense side or the revenue side to avoid that.
Question.
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Yes, sir.
It's not directed at you. City Manager, Mr. City Manager, or Mrs. Bowman, June 30th is the time we receive a paycheck from our, through our taxes, paying our taxes. Do we receive any funding during the month of June, June the 30th rather than
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the 3rd? Do we get a check from them in
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we pay
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December through March because the due date is March 31st so typically over the summer we get a little bit of money like from tax certificates but the property appraiser has certified the tax rolls for the next fiscal year on June 30th okay that's
it
okay thank
you
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thank
you sir ma'am
I asked you this upstairs and I don't know if you can if you show it here
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the with that, with it well, we did it both ways, do it both ways, but if we went to the rollback rate in 2027 what does that can you show what that looks like I
currently I just I just have the static screenshots of the model on for the presentation slides. ‸ But essentially what going to the rollback rate does is it there's a little piece of that property tax revenue that you won't have for that rest of the projection period. And it is the rollback rate is a small difference, but when you go to that rollback rate, then now that's the new standard for your millage rate for the rest of the projection period. And if you were to need to increase above that level, there's another policy change from the state that came out that increasing the millage
right
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now is more difficult to do than it was previously. It requires a unanimous vote if it's
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or greater than your rollback rate. So unanimous votes are a difficult obstacle to overcome. And then if it's within
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of the rollback, it's a super majority vote. But essentially all that does is a little bit less revenue, so the fund balances would probably just touch back just to just slightly. But when we looked at it, it wasn't super sensitive to it because the rollback is a small amount.
Right. But it did, yeah. Again, and then even with the three, with the if it passes, which is a big if at this point because of all the factors involved. But
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for 2027, it didn't make a huge difference in the long term.
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in Cocoa, but it does give them somewhat of a break. So anyway, thank you. Appreciate that. Of course.
let me make sure that we're all on the same page here and so
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majority vote?
That is a simple majority. So
it's a simple majority
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What's the rollback number?
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left hand corner.
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page. So, and then she'll go over those numbers when she does her presentation. what
the rate is there okay that was it yeah I just didn't know if he had it where he could show it like
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Okay. so real quick with the fire assessment, part of our scope of work for the city is to update the fire assessment annually. And also recommend a fire assessment rate. So, the first part of that is updating the fire assessment
role
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so we get the updated property appraiser data from Brevard County that includes all the new houses, any parcels that might have been split, maybe new warehouses, new non-residential space. All of those properties, once they're new and added to the city's tax roll, they'll pay property taxes to the city, but they also pay a fire assessment that's based on the size of their building. If it's a residential home it's a flat rate so the current rates are in this table here FY 2026 adopted currently residents
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annual rate on the that appears on the tax bill at the end of the year. And then
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‸ increase for
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a number of years now. It helps the city maintain the cost recovery to fund the fire department. So, that
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on a monthly basis, you know less than a dollar a month. And
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the city. And with that increase, and then also with the new development and anything we captured from the county property
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rate in the blue
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increase to the rate. And you essentially maintain the same place in the survey when compared to these other districts and cities and counties throughout the state that have fire assessments. One thing that, just a caveat with this, is some of those higher rates, they're probably fully funding their fire assessment program.
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of the maximum funding for a fire assessment program. So some of the
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fire assessment programs. okay next we'll go into the water and sewer rate revenue sufficiency analysis. So our objective with with this component of the study is to ensure that the annual rate indexing plan that the city has been following is sufficient to cover the utilities ongoing operations costs, personnel
costs,
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and then capital costs. So capital plays a much bigger factor for the utility fund. The infrastructure costs are much more expensive and they can be in the millions, tens of millions of dollars sometimes. And there's more of an a mandatory or imperative nature to those capital projects because you're you know avoiding things like system failures, you're ensuring adequate water quality, etc. So the capital plan is a big component component for this study. We are also including cost inflation for the operating costs and and those capital
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the infrastructure needs. Making sure that you provide the infrastructure needs and everyone has water when they turn on their faucet, but also making sure that it's affordable at the end of the day for customers. so some things to point out the operating reserve for the utility fund is set at six months of O&M utilities are, the recommended levels are a little higher to understand that there can be things like system failures, unexpected failures, you know hurricanes or natural disasters can also impact the infrastructure. And just for liquidity purposes to avoid just any disruptions in service is the goal at the end of the day.
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because if there's any outstanding debt issuances or debt obligations,
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meet the requirements of that debt obligation. So ‸ those are all built into our model and accounted for. So this is the screen from the utility financial forecasting model. And starting from the top in the orange, we're calling out that our
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and sewer rates for 2027. And then in
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what the city's accustomed to seeing for these water and sewer rate revenues. You've been on
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uh We're recommending that we the city picks that up next year. But of course, we'd be we'll be here to update the analysis and evaluate whether or not it's sufficient. um The
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in 27 uh is tied to a number of things. that fund is is healthy. If you look in that fund balance chart on the top left hand side, the fund balances are meeting your minimum target in every year of the current scenario. And um the CIP execution is something that we looked at. So with capital, uh there's a capital plan and there's the money attached with these projects that are identified. And then
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or it can be difficult to keep up with the capital plan when it's in the tens of millions of dollars. However, that money, whenever it is uh dedicated to those projects, it's set aside in the fund ‸ balances and earmarked for that so that it can't be used to fund any different projects in the future. um What we did was we just added a CIP execution to uh to acknowledge that the from the plan to what actually the city has time and the resources to execute, there's been a bit of a difference. So there's a little bit of a savings there going from forward uh for the CIP plan. And
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now the debt, it looks like the debt has gone down in 27.
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So that purple line actually kind of stays the same.
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What goes
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light blue, which is the capital. So it's really front loaded and
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26 has a lot of capital in it. And what that is showing is all of the projects that have been committed to and have been kind of rolled over. uh you know They've
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future years because the city hasn't had the chance to execute that capital yet. So that's why you start out with a big capital year in 26 and then it normalizes for the rest of the projection period. And then another important point to um to speak about is that bottom right hand graph is where we would have projected borrowing for the utility fund. And currently under this uh model and forecast, we don't have any future projected borrowing or additional borrowing for the utility projects.
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me ask you a question.
Yes, sir.
Is there a correlation between um rollback and this dip or this change of debt
in
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CIP? Will it enhance the the the difference
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correctly to you?
Yes, sir.
‸ if we did rollback, would there be a greater increase? I
don't believe so because the utilities and the general fund are separate accounting entities and they're managed separately.
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or service to customers. And ‸ their finances really don't intermingle when it comes to the rollback rate. That would provide pressure on the general fund side, but wouldn't provide pressure on the utility side gotcha So we have some surveys for the water rates. This first survey is just a water only bill and it's based on 4 000 gallons of usage. uh
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gallons of usage. And with the proposed, you know, rate increase
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So we're just showing how you compare to some of the other utility providers in the region.
Many
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a combined basis. So it includes the wastewater bill portion of the bill.
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same place in that survey. okay Okay, so next we have the stormwater utility forecast. So with the stormwater fund, it's another separate you know entity from the other funds in the city and it's supported it's self-supported by an assessment rate that appears on property owners tax bills annually. There are you know residential rates and non-residential rates
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So the more impervious surface they have on their property, meaning the more uh area that doesn't absorb rain water and creates runoff and adds to the stormwater system or adds pressure to the stormwater system by creating runoff, the more they pay in a stormwater assessment. So we're, as part of this, we evaluate the revenue that's generated by that and we look at with staff, the operating projection and the capital needs for the stormwater funds. So any stormwater capital projects similar to the water and sewer utility,
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uh So that any big capital projects that are needed and the staff uh provide us with a plan of capital projects ‸ they know about for the next five years. And as they identify additional projects, we include it into the projection period. It's an average annual capital spending of about
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million.
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And again, you know, planning for rehab and replacement of aging infrastructure is a is a significant component and driver. So this is the ‸ screenshot of the the panel or dashboard for the stormwater fund. And we had most
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stormwater assessment rate. uh And currently we're proposing
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but we include those, those you know, rate increases for planning purposes in the future. So
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for
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of about
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and
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cents a year for the average residential home. So a very small amount. And this will provide for a sustainable financial forecast as shown by those charts at the bottom half of the screen. The Stormwater Fund has got some capital uh that the capital needs and really there's a bigger project in 2029 that you could see the fund balance go down in proportion to that in 2029.
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But it's at a place where it can provide for with this revenue it can provide for operations and then provide for a certain level of capital about a million dollars a year
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system?
You would have to go through uh there's some administrative action to change it and there would be a
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if cities have the tier system and a lot don't. It's really, sometimes it'll-
I
understand that most don't though.
Okay. There, I'm seeing more cities go to tiers now because they're trying to acknowledge the fact that there's a difference between small homes and big homes and their impact on the system. But traditionally there can be a flat rate per
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similar to the fire assessment where that's just a flat rate per residence. So yeah, there would just have to be a study that supports it and shows the calculations and it arrives at that fee. And then the council could consider it for approval and adoption and you'd adjust your ordinance appropriately.
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I don't know where we are.
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every so many years, I know that
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So yes ma'am.
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of the stormwater assessment program because over time, you know, there may be properties around the city that have added patios or, you know, extended, they may have mother-in-law suites that they added on or whatever could happen over the course of time. And then that impervious service may not have been picked up initially. So that adds to their ‸ footprint and to their impact. Typically, you do that sort of thing in the spring timeframe
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staff and city management. And then we propose a rate structure changes at that time as well.
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We just did a revenue sufficiency analysis. So we purely just looked at the finances of the stormwater fund and ‸ created a recommendation based on the revenue that it generates. But ‸ we haven't done a more comprehensive review of the rate structure and ‸ the impervious surface.
Thank you.
You're welcome. So we have a stormwater survey and this is for one ERU, which is the tier two in the city's rate structure currently. And that's between 2,400 to 4,400 square feet of impervious surface.
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then the roof area of your house. So that customer would pay 139 currently and the 2% increase brings you to 142. You're about in the middle of this survey with the other cities and entities that charge stormwater assessments. So in summary, the general fund, we're not recommending any change to the millage rate.
and we've shown the potential impact from tax reform. At this point, no one knows if that's going
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a reality or not. For the fire assessment, we're recommending a 3% increase to keep up with the costs of the fire operations and service. On the Water and Sewer Utility Fund, no proposed rate increase for 2027, followed by a 4% annual rate indexing. And then on the Stormwater
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increase for 2027, also followed by 4% annual rate indexing.
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it very much.
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name is still in the Bible, brother.
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You know, that's BM,
baby.
Black magic. Thank you for your detailedness and how descriptive you are, sir.
Yes, sir.
Thank you. Because knowledge is power. And the power is in this room right here and in the audience. Do we have any additional questions before we turn the floor over to the city manager and financial director, Mrs. Bowman? Thank
you. A
thousand thank yous, young man. Thank you. Thank you.
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well done. Appreciate it.
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lead us through that.
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The only new positions, when I say current level of services, there are no new services added. And so the services that you're providing this year are the same services at the same level that you're providing next year. The additional positions are public safety positions and an
additional I
think we have one utility position. Again, still looking at IT, but again, so we focus on the core services in terms of new positions. And so, remember last year we talked about adding public safety positions each year
in
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a sort of staggered approach ‸ to meet the growth and the demand for the level of services. So we've done that on the police and fire side of the house there. We actually added positions two years ago that were frozen, i.e. unfunded. And so we're unfreezing those so that they can recruit. I think both departments, police and fire, don't have very many vacancies.
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But they're doing really well there. We're doing so well with
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having to, again, add positions just to meet that need there. I think we have three in the academy.
We
have four in the academy right now. And so, you know, that ‸ program has gone gangbusters. We didn't get any credit for that in the news article write-up about the dollars that they got from the academy. But we feel really, and you guys should also feel really proud of that because that is life-changing for ‸ 17, 18-year-olds and their families. So, again, proud of that. But, again, current level of service budget. We'll take you through the millage rate. It is, as Pete said, a current millage rate proposal. There are a lot of things that are changing up in Tallahassee. Mrs. Fulton will talk about that. And so I will turn the floor over to Mrs. Fulton.
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Yes, sir.
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Their fire schooling there that
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Yes,
the school board. Yes, sir. So the school board got, I forget what the number was, for Cocoa High to actually do physical infrastructure improvements for a public safety academy.
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So they'll actually build stuff to actually house the academy. And I think it probably is some software and equipment and things like that.
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But, so they'll actually have a fire academy with software and equipment, maybe simulators?
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that
takes them through the basic training of loading hose, terminology, things of that nature.
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them going into fight fires or anything. So no burn buildings or anything like that.
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That's
correct.
So
there was curriculum created when we started our program over at Cocoa High.
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We had a successful year at the state level and so did they.
Would that just be for the high schoolers there at Cocoa High? How many will be able to be in that program?
I think they think that they're going to recruit from outside of the school district there. Is that right?
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So basically what can happen is they can get a waiver. A student can get a waiver because they are looking to enter into that field and then they will go over to that academy just for that class, but then return to their home school.
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thing, hoping to recruit from Vieira. Any of those areas where
their
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students that are interested in being firefighters, ‸ come over to Cocoa High, do the curriculum there.
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great football and, and, and sometimes kids come in for football. Now they'll be coming in if they want to be
fire hard
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That's awesome.
Yeah.
‸ Good
job. Thank you. Staff. City manager and staff. It's yours. City attorney. Thank you, sir. Thank you, Mr. City manager.
So now council, I will take you. Oh,
you got something. Yeah. While we were on a fire topic. Um,
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Any conversations with the school board to try to see if our firefighters can get opportunities to be instructors. I don't know if that's been a conversation yet.
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that.
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We didn't, we didn't know they were getting the funding. So, so I don't know. Um, yeah, the curriculum right now, I mean,
those,
they just have it as a classroom too, right? Who teaches those?
They haven't decided that yet. But the, what they did for the
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That's hard
through
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the school board to oversee that.
because
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there's a lot more that goes into that besides just stepping in and instructing the class. You still have to meet the school, uh, requirements for the state of Florida, all that. And then on top of that, you have to meet the state of Florida requirements to even instruct that curriculum. So they actually have someone who oversees that particular part of the program. So, um, there's a lot more work that would have to go into that besides just stepping in our people to be instructors.
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you through the presentation. Um, give you the highlights of the balanced budget that city manager has prepared. And then at the end, um, we'll ask for public input and then council discussion and then, uh, request a recommendation from council. So, um, and preparing the budget, um, as you noted in going through the, um, discussion with, uh, Peter with Stantec, um, we did keep the millage rate the same. So that's providing a $699,000 increase in Avalorum taxes for the year.
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We built in the increase for the fire assessment, uh, charges for services, and
the increase goes
up as well. Um, and then also the utility service taxes. We,
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utility fund based on, uh, new assets that were added to the system last year. Um, that's not something that's necessarily sustainable, that you're going to see increases like that every year. Um, there were some large projects, like
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year. Um,
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And then, uh, what we call cost of services, which is an overhead transfer ‸ actually went up about $528,000. So, new revenue that we have built into the
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start looking at how much things cost.
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the audience, what pile off fees?
That's the payment in lieu of franchise fees. So, if it was an outside company, like for example, the solid waste companies, they pay us a franchise fee. But because we're, uh, we own the utility, they provide us a payment in lieu of franchise fees.
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Okay.
Yes, ma'am.
The, uh,
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Is that the right number, the 699? That's
the number that we have from the property appraiser as of today. ‸ Okay.
Yes, ma'am. Sorry.
Okay. So, then when we take a look at, um, significant spending, uh, we are budgeting about $2 million to, uh, purchase capital needs using recurring revenue. If you'll recall, the city manager has been, uh, working very hard at not going to fund balance ‸ and using, uh, recurring revenue to be able to fund your capital as a long term sustainability, um, tactic.
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savings in the budget. Uh, because now we will look no longer have those costs. That's about $1.3 million.
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includes personal services, um, everything, but the insurance that's going to cost general fund about a million dollars. And then other increases in operating expenses are $2.1 million.
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nine and a half percent more this year. Staff worked very hard to negotiate with the insurance company to reduce that increase as much as possible. Uh,
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And then as you all know,
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So, um, we wind up with it actually significant increases in expenditures of about $4.6 million.
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um, the, there are several on here.
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truck that needs to be purchased. There's some damage to the exterior wall at the Harry T Moore center. Um, we built in safe routes to school signage. That was something that council wanted police department is getting six vehicles. And then, uh,
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And so that is needed
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Uh, looking at the total budget, it's increasing from
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A lot of that is being driven by the increase in the water and sewer fund.
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So the budget actually kind of doubles up. Um, and so you can see in the water and sewer fund that, um, excuse me, the, uh, renewal and replacement fund increased about $3.6 million.
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of the utility fund, which you just saw in the presentation, uh, earlier, uh, with increased spending in fiscal year 24. Um, general fund. Again, we did have an increase in
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million dollars of that is increase in personal services. And the other costs I showed you on the prior slide, uh, the water is sort of a restricted assets ‸ to your question earlier about debt, uh, councilwoman costs. That reduction is due to scheduled payments. Um, so there is some cost savings there that, um, we have some balloon payments later on, but where we're at right now, there's cost savings about $1.5 million.
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fund had a slight increase of $424,000. So as we develop the budget, we have a lot of challenges, a lot of unknowns.
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year, uh, staff is going through and working with a consultant, trying to figure out what kind of infrastructure needs we have.
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to figure out. Um, should we do that? Is it necessary to do that?
And
we're working with the consultant to figure out a plan of action. And that's just one component of what the company is looking at as far as improving our, uh, technical infrastructure.
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right now into the budget for those that unknown costs.
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one-time cost.
We
can go to fund balance and use some fund balance for, um, funding that, uh,
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infrastructure is very expensive. Uh, we continue to have issues with record recruiting and retaining personnel, whether it's public safety personnel or general employees, getting people who have the appropriate education and experience to be able to fill the positions. Um,
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uh, for avalorum taxes. So that could, we could, the estimates from the property appraiser, uh, could lose up to $2.5 million over the first two years.
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the, the decline where you're using fund balance in future years.
because
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you wouldn't have the revenue. Uh, ‸ bill that got passed this year deals with, um, reporting. Uh, we charge customers outside of our, uh, city,
a
higher rate, not a higher rate, but, uh, kind of like a surcharge for being outside the city. And we're going to have to do new reporting on that.
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limits. It's outside the city limits. So we have some legal discussions that, uh, need to be had with the city attorney on how to implement that. There's also reporting that we need to do on, uh, how much revenue we collect from inside people versus outside people. As you know, we're a large regional utility. So there's going to be a lot more revenue collected outside the city instead of inside the city.
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types of projects that are valued under $7,500. Uh, we cannot charge a fee any longer for those permits. Um, it's certain, certain stipulations that Mrs. Neuterman could speak more to you about, but, um, it's certain types of, um, permits. Um, again, funding the capital with, um, recurring revenue, keeping up with growth, which is why this city manager is budgeting additional public safety positions.
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station and additional, uh, police staff.
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that we have to do for, uh, regarding the budget.
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different for you. Um, starting with having to publish in January, what our calendar is for all of our workshops and all of our meetings that we're going to have. And as part of the budget adoption exercise next year, at the time that we have the tentative hearing, you will be presented with a 10% reduction of the city budget, not just general fund or utility fund, but the city budget.
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Um, we've asked staff, um, and I don't have the full numbers compiled yet to go through ‸ their budgets and
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go.
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I went through the budget myself and cut a lot of things.
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things that you're going to need to consider like museums, like cutting the paving back, uh, things like that. And then additionally, um, we continue to have an issue with the fire department over time, which has been discussed with council previously. Uh, the overtime in the fire department is just not sustainable. And so we have a lot of unknowns, as you can see with the budget.
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of services without adding new things other than the staffing that he spoke of. And at the same time, we have a lot of unknowns and adjustments that we need to make with our budgeting.
Rebecca, before you leave this page.
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on the total city budget. Um, and
i
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remind you that the biggest part of the city's budget is Mr. Walsh's budget over in utilities. And so,
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I'll, I'll, I'll say it, you know, um, because again, our general fund budget is
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Somewhere around
there. Yeah.
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that neighborhood. And so when you look at the biggest
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it is, uh, an enterprise, uh, agency providing, uh, water and wastewater services. You know, so, so that, that exercise becomes, uh,
uh,
very, very, uh, challenging for, for a city of our size in a city that, uh, has the, the, I'll say the funding makeup or the services makeup that we
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a significant undertaking. And so you'd have to get, uh,
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there. The permitting fee, um, no longer required for certain projects under, uh, 7,500. And I'll just say, let's just say, a fence.
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administrative nightmare.
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Um,
so typically most of
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and accessory structures like sheds. And all of those require a zoning verification to ensure that it's met the setbacks or, um, any of the requirements that our zoning, um, requires for those types of, um, things. So we're, the building department is not going to ‸ allow a permit under that for offense, but planning and zoning will have to have some type of application process that will require them to evaluate the setbacks for fences and accessory structures and others like that.
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to be applied for. And so those are not exempt from the permit.
But even the, even the fence. And so you still have the work that you have to do on the planning and zoning side.
Right.
And so,
how
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do I know that it's, that the permit is, has a value under 7,500 sort of explain that. So they
have to, they have to apply for an exemption and when they apply for that exemption, they have to show the, the quote in essence that says what the cost of the service or the cost of the work ‸ is. Um, we obviously are having to take that word for what they say. They say the quote says 4,000 it's 4,000 even though they're going
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acre property. So,
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exemption and they, they actually falsified the documents. We can actually go and code enforcement and do some investigations on that end.
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It
is very much.
So again,
when you, when you talk about streamlining things for the customer, uh, I mean it's, yeah, they, they won't have that cost, but they will have to come in and, and, and prove that the value of the project is under the 7,500. I ‸ guarantee you that not a whole lot of people want to come in and show you their quotes for the, for the projects there. So, so that'll be challenging for, for staff.
So you get that phone call as well from, um, I'm not gonna call her name, but I, okay.
‸ Yeah.
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That's
it.
Go ahead. And then you're there. Okay.
The, so that means that no inspections as well on those items as under 7,500? Uh,
the only inspection would be for like a fence and a shed would be planning and zoning would verify that the location that it was location put at the right location based on the survey.
Not the application.
No.
Wow.
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and zoning staff. You don't have the revenue associated with that. ‸ Right.
Of
course. ‸ Okay.
On the budget reduction exercise. So you said we could adopt the 10%, but we don't have to adopt 10%. Is that what I'm getting from that?
Yes, ma'am.
Okay. That's thank you.
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59 million for, uh, general fund. And keep in mind roughly about 25 million of that is the transfers from the utility fund. So you need to look for those reductions.
in
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a lot smaller pot, uh, to, to say it one way to, um, come up with those reductions. Also, there's other funds that you can't touch like the
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You need to spend that money that you're collecting in those funds. So that makes even more strain on general fund.
Hmm.
And then as, as the city manager noted, um, in the utility fund, that would mean essentially pretty much deferring large capital projects. Right.
And
so your capital needs would wind up being deferred.
Okay.
Thank you.
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to the statutes on the voting for the millage rates.
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rollback requires a two thirds vote.
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unanimous vote. Um, as we talked about earlier, the rollback rate is 6.8268
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Um, because there wasn't a whole lot of growth in taxable value.
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The gap between the rollback rate and the current millage rate became smaller. Normally it, it has an inverse, um, relationship.
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um, which is above the rollback. Um, however, the statute
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two thirds
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So,
um,
Mr. City attorney, um, are you like with the voting if they went and stayed with
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it is they would just need a simple majority.
I have to look at that, Rebecca. Okay. The new changes. Okay.
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we're developing the budget with that. We'll come back to you in September with the tentative millage rate and then the adopted millage rate. And that's where we'll be able to discuss the voting further.
Okay.
‸ So at this point in time, um, open it for council to
vote.
We'll
have a discussion
and then we'll, uh, let the public have their input.
So let me go back, go back before we, uh, switch. And so you said it, but I just want to make sure it's clear. So, so the 6.9532, uh, is less than 110% above the rollback.
That's correct.
Which is
in.
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our interpretation is a simple majority.
Correct.
That's my interpretation.
Okay.
Okay.
Okay. Okay.
Do
we have any questions for staff council? 30.
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I know some want to do rollback rate. I get it. But you want projects too. Um, I know we're facing some challenging times. But I think the overall evaluation of the community as a whole, based on the assessment and listen to people of all different sectors from all four districts. Um, I would say over half, uh, way over half, or pleased with the performance of where we are now. Now, yes, I'm retired and I know people live on a structured income and I get that.
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place in our community, in our city, and within our boundaries. Um,
So
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I strongly feel that the momentum is moving in a positive direction. And I will continue to ride that wave. And I'm gonna ‸ just tell you up front, I'm in favor of the 6.9532. But I will hear from others also. So if you want to chime in, the floor is yours.
We
can go one through four, ‸ four through one, and then turn it over to the public. But we do not have to make a decision tonight in reference of the first form of the, um, ad valem or millage rate.
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assessment and utilities. So we can finish preparing the budget. All right.
Any council members chime in? What you
had said go and I ‸ was waiting to hear what order we were going in.
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Well, I, I've gone back and forth on the rollback rate because of not knowing what would happen in November. Because obviously that affects a lot of things.
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And even though it's not a huge amount, it is some relief for our property tax owners, which are only a third of the city, but, uh, that are, that are paying all the taxes.
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changing in November, there was, um, we were still good budget wise.
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it gives, uh, just gives them a little bit of a rate.
I
mean, every time the water bill goes up and all that people are screaming, um, every time stuff goes up and, um, and their budgets, everybody's budgets are very, very tight.
because
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let's face it, gas, everything in their life, food is all gone up.
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sense. Now, when you look at November, I mean, I'm sure you all heard the governor's already backpedaled on, he's not even supporting his own thing anymore. Yeah. Multiple times. So, um, so, um, and I have been in, in meetings, uh, on all of this for ‸ various fronts that I'm involved in, but anyway,
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good case. There's no guarantee that it will be on the ballot at this point. So we have to go with what we know here and now, and I would like to see us give, I feel we should give the people a little bit of a break and do a rollback. We talked about it last year and, um, I just think it would, uh, help our folks a little bit. So that's all I have to say on that.
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question?
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where ‸ all the other cities fall?
If
you do rollback.
Um,
and their rates, I guess we have it. I'll go back and look at last year's unless somebody knows.
I
think we're basically in the middle.
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Okay. What I'm saying, you know what I'm saying? Are we talking millage rate? Yes.
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your multiplier is probably second to the high, but your, ‸ what you're, what you're multiplying against the evaluation is, is probably not. That's right.
Uh,
in the top tier, it's probably not even, it's probably the bottom third.
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collection.
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We're working every, everyone's meeting right now. Right.
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Yeah. We
can show you where you are, but, but again, the, the, you got to take them both together, you know, what's your, what's your multiplier is against the base, you know, and our base is not as a, as a robust as a other cities.
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Yeah.
That
was
my question. You said you had
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Oh,
sorry. Sorry.
Okay.
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Okay. What we need. Okay. We're going to need reading ready. Okay. All right.
No comment. So, but it's not a motion. It's just, just consensus. Yes.
Yes.
Yeah. I mean, I
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I think to me that may balance out.
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property owners, pretty property
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So, uh, to, to city manager's point,
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revenue is, does play a point. That's why we're so high because we don't have the revenue as other cities. So I think we stay where we are. I think we'll be fine.
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balance out.
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I'm one of the ones I need relief too, right? I think we all pay,
um,
our fair share of dollars. You know, when I go to ‸ grocery store and $300 used to be 20 minutes of putting up groceries. Now $300 is five minutes of putting up groceries. And so, so I think we all ‸ on the same page on, on, on
that,
on that point.
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some ‸ projects that we have moving forward. It could hurt some paving projects for sure.
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So I think we should stay where we are in my opinion.
Okay.
Maybe I missed something, but what is the difference, the dollar difference in the rollback?
The dollar difference is, uh, $266,000. And so we'll take
you take you
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take them back to that, uh, capital, major capital.
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year. We have to limit what we can fund.
The crime has gone down. I mean, everyone is pitching in, all departments are scrutinizing their budget. I mean, we're operating on a minimal as it is now, but doing a phenomenal job. We're doing more with less. And my thing is why change the momentum. And I think we're looking at it futuristically, seeing that potentially the growth is going to take place in the north by northwest corridor of our city. And great things are happening. And that development out
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on, which will supersede over 500 homes on both sides, the north and south side.
Cocoa
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Windward and on the north side of 528. We can clearly see the rate of crime rate has been reduced. People are moving here. People are making cocoa their home.
We are on the cutting edge. Do not modify or alter the impact when we're doing great things in our city. And it's clearly demonstrated. We can talk about that even on a state level and also on a federal level. The funding and grants we have ascertained from
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government and our state government. And my thing is, you all look at the
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change is taking place and it's been in a positive way
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Obviously, there's a lot of new growth and it's mainly in my district. How much bigger percentage now of the city population will be paying property taxes with all the growth that we have added over what we currently have
‸ yeah
I know and the apartments are paying
too
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I mean paying
their
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property taxes ‸ but I'm curious to know because right now the percentage is only
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pay, but that has to have increased with all the growth out there yeah
so
I'm curious
yeah and none of us would know I mean I can tell you that that
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New growth residential ‸ not as good as commercial new growth. ‸ apartments and office buildings and things like that, you know. So, so, but we couldn't tell you because we don't know when it's going to come on the tax roll.
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But, you know, certainly the extent to which you, you get more, non-residential, certainly that's gonna ‸ help. the station will help, you know, so, so big commercial, big, projects like that would help.
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by because we don't know I
didn't know if we got with, with the, what we got from the, appraiser's office on, you know, obviously we've got all the figures. If they came up with what percentage of the city now pays taxes versus ‸ yeah
I
mean eventually we can tell you
there
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you don't have a certificate of occupancy by the first of the year, you're not going on the tax. roll So, so remember we still have the two big subdivisions under development. Probably most of the apartment
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and so and so again But it was certainly help yeah I was just curious if we had that figure so thank you yeah and let me let me just. And so tonight, by consensus, however you want to get there, you just simply saying proceed on. Obviously, your votes on military rates and things like that come at the appropriate time. But but again unless I hear three council members say no stop you know then then I'd have to go back and rebalance the budget
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Obviously, we need your input on, again, the fire assessment
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increase. the The water sewer is that a
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increase. And then storm
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we think we've been very mindful of the current economic situation and that's why
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as we're building the budget to look at the increases. And so Jack and looking at his capital projects and
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comfortable that he could do
it
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this fiscal year. so So we think that we've given the citizens, the
customers a
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break on the water side and you know maintain the current millage rate. Again,
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it's not significant or as significant as the as the reduction to one of those or the elimination of one of those capital requests.
you know
let's go back to that one for me and so if you said hey we're going to roll back you know I'm gonna ‸ eliminate something or
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was only six vehicles
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more than that and I he believes he needs more than that. You know, ‸ so
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funding less than half of what he's requested in terms of new vehicles. And, you know, there are a lot, a lot of other unmet capital needs that departments have there and you guys are aware that I mean we have to do something on the IT side it doesn't show up as capital because most of it is probably operating.
Yes.
Yeah. so
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to figure out okay what's needed what's absolutely needed right now what's needed later and then what is nice to have but not necessary and so
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absolutely needed as opposed to a desire there. But we're trying to figure that ‸ out as a result of what happened back in in February and so you know the real world consequence of going to roll back will be some reduction in those things up there and
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in core sort of services, if you will.
Will we hear from the public before we yeah yeah
I'm to the public councilman harm
yes thank you as we talk about taxpayer relief and we saw the current projections for the city as far as our budgets for those who may be listening in tonight, can you give any insight on what we are doing to, as far as future endeavors to, not having to go to an increase,
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yeah
and I'm glad you asked that because I was asked that at the town hall and probably didn't do a good job and so and so well actually they wanted me to promise
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they're paying the burden, are the expenses going
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you know, and so, and so it's always good to see, new commercial, non residential items going
forward
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Remember, so we, so, so let's just think where we are, you know, we're waiting and got our fingers crossed and toes and praying that any day now we'll get the news that
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we have, another project that we're working on
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Yeah. yeah so so so so we So we do have a lot of non residential new construction that's that's a that's going to come on board. I would say in the next three years it's going to actually mitigate the residential taxpayers and
lastly we
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obviously have you guys looked into
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as from taxes and I think West Palm and some
of
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those some of those other cities down south have done that with the Brightline train stations I guess that provides for higher density commercial buildings yeah
yeah we we
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and staff but but we I mean let's just talk Samantha about what we're trying to do out in the in the multimodal district I'll call
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we actually are working right now doing a preliminary design for not only the station, but the entire district. So part of that scope will include the zoning and what that district could ‸ look like. And will include things like that. so So we're in that preliminary stage right now. We're in the planning process for a transportation oriented development that will bring mixed use you know hotels I mean all those types of things that will be in this transportation district so it would be a subset its own special district
and the the you know and again most
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you know and so so
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but but again as you said it's it's a it's a it's a district or an overlay whatever it's going to be that's that's that's a transit oriented so
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to Michigan so
so councilwoman cost yes
And then we'll turn
it to the book I
was gonna ‸ say I don't know that the neighborhood that is the multimodal ‸ district would like that title which Do we plan to bring in any citizens when as we get into this planning process?
which title wouldn't they like
well just to call it word them I mean basically my neighborhood is a multimodal district
‸ well I
think that there is some concern about the density that will be there and so you know some sensitivity to and as we re-envision this thing is going to be important
yeah and
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and then going to the district design which I'm sure will have public input you know it's it's in it's in when you're going after those grants
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well everybody That term isn't the problem, but labeling it just
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so so But again, to your point, station design, and then
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we're getting into that right after we do our concurrent with the station design planning that's I think that's what my ‸ and then
will the neighborhood or citizens be brought in any public participation the overlay process
yeah because it's it's a I mean it you got to create probably different ‸ future land use designations you got to create future different zoning designations and so yeah that's a very public process
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as I talk to people they see a lot of our development and I mean as we've heard not just at district 4 town halls but you know this feeling that oh you're bringing in all this density the roads are becoming more crowded and the negatives and the negatives.
and my
response is always, well, this is
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It's more of a public perception thing than it is much of anything else, because really in the scheme of things, and a budget this size,
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Flag: a language review questioned the wording · 01:27:59–01:28:06 · unresolved: the words are not shown (unclear audio); listen to the recording
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budget it's against the general fund portion of the budget and so so general fund portion of the budget is what the 59 million Rebecca you said earlier so it's 59 million and you get I'm just pointing to
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Flag: numbers, amounts, negation or names differ between the machine readings; a language review questioned the wording · 01:28:22–01:28:28 · unresolved: the words are not shown (unclear audio); listen to the recording
you know and so and so really it's not
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:28:31–01:28:38 · unresolved: the words are not shown (unclear audio); listen to the recording
of
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Flag: numbers, amounts, negation or names differ between the machine readings; the recognizer flagged its own output; a language review questioned the wording · 01:28:41–01:28:49 · unresolved: the words are not shown (unclear audio); listen to the recording
I mean that's why it's attractive to me to do a rollback It's because we get a lot of feedback that, oh you're doing all this development. and like, you know that it's changing and this isn't what I bought into
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Flag: the machine readings disagree here · 01:29:04–01:29:05 · unresolved: the words are not shown (unclear audio); listen to the recording
there are going to be all these plus sides
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Flag: a language review questioned the wording · 01:29:10–01:29:19 · unresolved: the words are not shown (unclear audio); listen to the recording
other cities other municipalities even in Brevard that they you know other people that people can move to in terms of what level of taxation they're getting.
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:29:35–01:29:41 · unresolved: the words are not shown (unclear audio); listen to the recording
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okay.
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:29:42–01:29:44 · unresolved: the words are not shown (unclear audio); listen to the recording
a household. on that or
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:29:46–01:29:51 · unresolved: the words are not shown (unclear audio); listen to the recording
per person
yeah not everyone And depends on
which tax tier you're into. yeah
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:29:58–01:30:00 · unresolved: the words are not shown (unclear audio); listen to the recording
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okay
If you would like to expound on this particular subject for discussion, ‸ please come to the podium, but you need to submit a card.
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Flag: numbers, amounts, negation or names differ between the machine readings; a language review questioned the wording · 01:30:24–01:30:34 · unresolved: the words are not shown (unclear audio); listen to the recording
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um
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:30:35–01:30:39 · unresolved: the words are not shown (unclear audio); listen to the recording
on which um if we're going to proceed forward with the current conditions uh in lieu of the rollback condition. Is that my correct interpretation? yeah I mean
yes I'm gonna
to
Flag: words were replaced by a machine repair · 01:30:54–01:30:54 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
bring you a budget uh predicated on a current military ‸ scenario and those changes that uh Pete went over in terms of the uh the rates there
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Flag: numbers, amounts, negation or names differ between the machine readings; a language review questioned the wording · 01:31:06–01:31:11 · unresolved: the words are not shown (unclear audio); listen to the recording
you know I hear spoken you know it's like at home, it's yes. you know right so And so, you know, if again, three of you are gonna ‸ say, well, no, go back and sharpen your pencil, then I'm gonna ‸ go back and do that And so it would be it would be to maintain the current millage rate. uh And then it would be um the water sewer rate would be a zero percentage increase. storm water would be
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:31:41–01:31:42 · unresolved: the words are not shown (unclear audio); listen to the recording
increase.
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Flag: the recognizer flagged its own output · 01:31:42–01:31:43 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: numbers, amounts, negation or names differ between the machine readings; the recognizer flagged its own output · 01:31:43–01:31:46 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: the recognizer flagged its own output · 01:31:47–01:31:48 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: the recognizer flagged its own output · 01:31:48–01:31:49 · unresolved: the words are not shown (unclear audio); listen to the recording
yeah so
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Flag: the recognizer flagged its own output; a language review questioned the wording · 01:31:50–01:31:55 · unresolved: the words are not shown (unclear audio); listen to the recording
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I thought he said
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Flag: the recognizer flagged its own output · 01:31:56–01:31:57 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: the recognizer flagged its own output · 01:31:57–01:31:58 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: a language review questioned the wording · 01:31:58–01:32:01 · unresolved: the words are not shown (unclear audio); listen to the recording
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that's fine
I would want to sharpen the pencils
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Flag: a language review questioned the wording · 01:32:06–01:32:08 · unresolved: the words are not shown (unclear audio); listen to the recording
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keep it current ‸ So you have
direction. So
keep it current and go with the rating. yes
the
rate
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:32:18–01:32:21 · unresolved: the words are not shown (unclear audio); listen to the recording
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:32:21–01:32:23 · unresolved: the words are not shown (unclear audio); listen to the recording
increase
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Flag: a language review questioned the wording · 01:32:23–01:32:27 · unresolved: the words are not shown (unclear audio); listen to the recording
in our water sewer utilities.
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Flag: numbers, amounts, negation or names differ between the machine readings · 01:32:29–01:32:30 · unresolved: the words are not shown (unclear audio); listen to the recording
increase in our storm utility rate.
thank you mr. mayor
yes ma'am thank you council thank you staff um mr. city manager and staff thank you for your due diligence city attorney ‸ thank you sir as well citizens of
cocoa
Flag: words were replaced by a machine repair · 01:32:46–01:32:47 · machine repair: words replaced where two further machine readings agreed (not checked by a person)
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Flag: a language review questioned the wording · 01:32:47–01:32:50 · unresolved: the words are not shown (unclear audio); listen to the recording
and council I thank you do we need to elaborate on anything else? We entertain a motion to adjourn.
move to adjourn
We got a motion on the floor by councilwoman Weeks. second second
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Flag: numbers, amounts, negation or names differ between the machine readings; the recognizer flagged its own output · 01:33:07–01:33:11 · unresolved: the words are not shown (unclear audio); listen to the recording
gonna ‸ call the question. All in favor by saying aye. aye thank you council
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Flag: flagged by the automatic checks · 01:33:15–01:33:16 · unresolved: the words are not shown (unclear audio); listen to the recording
Thank you.